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EPICS® Project Management: Managing People and Time Prof. James Huff

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Page 1: Project Management: Managing People and Time CS Documents/Fa… · CS ® Project Management: Managing People and Time Prof. James Huff . CS ® Learning Objectives •At the end of

EPICS®

Project Management:

Managing People and Time

Prof. James Huff

Page 2: Project Management: Managing People and Time CS Documents/Fa… · CS ® Project Management: Managing People and Time Prof. James Huff . CS ® Learning Objectives •At the end of

EPICS®

Learning Objectives

• At the end of this session, you will be able to:

– Describe the role of the project manager

– List at least two tools to use to manage project tasks

– Describe ways to identify risks to a project plan

Page 3: Project Management: Managing People and Time CS Documents/Fa… · CS ® Project Management: Managing People and Time Prof. James Huff . CS ® Learning Objectives •At the end of

EPICS®

Why Project Management

Seen at the Dawson House of Chili:

4 workers can make 400 chili bowls in 1 hour. How long will it take for 8 workers to make 800 chili bowls?

Page 4: Project Management: Managing People and Time CS Documents/Fa… · CS ® Project Management: Managing People and Time Prof. James Huff . CS ® Learning Objectives •At the end of

EPICS Design/Development Process

Page 5: Project Management: Managing People and Time CS Documents/Fa… · CS ® Project Management: Managing People and Time Prof. James Huff . CS ® Learning Objectives •At the end of

Project vs. Product Management

Page 6: Project Management: Managing People and Time CS Documents/Fa… · CS ® Project Management: Managing People and Time Prof. James Huff . CS ® Learning Objectives •At the end of

EPICS®

Mechanisms in Place to Aid your

Project Management

Semester Plans

Project Charter Weekly Updates

Project Management

Design Review

Page 7: Project Management: Managing People and Time CS Documents/Fa… · CS ® Project Management: Managing People and Time Prof. James Huff . CS ® Learning Objectives •At the end of

EPICS®

Mechanisms in Place to Aid your

Project Management

Semester Plans

Project Charter Weekly Updates

Project Management

Design Review

Page 8: Project Management: Managing People and Time CS Documents/Fa… · CS ® Project Management: Managing People and Time Prof. James Huff . CS ® Learning Objectives •At the end of

EPICS®

Scope creep

Incremental expansion of the project scope

Introducing features not originally planned

Delay project and add cost and/or time

Danger is nothing gets delivered

Is it in our “scope”? if no, we won’t do it

Project leader responsible for scope management

Companies may have a scope manager for large projects

Project Charter - Defining Project Scope

Page 9: Project Management: Managing People and Time CS Documents/Fa… · CS ® Project Management: Managing People and Time Prof. James Huff . CS ® Learning Objectives •At the end of

EPICS®

Get into groups of 4-5 people. Develop a project charter for designing a wallet for user. Select one person to be the “user.” What is within the scope of this semester?

The Wallet Activity - Revisited

Page 10: Project Management: Managing People and Time CS Documents/Fa… · CS ® Project Management: Managing People and Time Prof. James Huff . CS ® Learning Objectives •At the end of

EPICS®

Mechanisms in Place to Aid your

Project Management

Semester Plans

Project Charter Weekly Updates

Project Management

Design Review

Page 11: Project Management: Managing People and Time CS Documents/Fa… · CS ® Project Management: Managing People and Time Prof. James Huff . CS ® Learning Objectives •At the end of

Gantt Chart

Project Tasks 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16

Bring new team members up to speed on MagRacer (all)

Solve FET prolem in demo track (Brad/Julie)

Concept of MagRacer2 cabinet (Syed/Erin)

Meet with IS people/ visit IS (all)

Finalize track/coil assembly (Syed/Julie)

AutoCAD drawings of MagRacer2 cabinet (Erin/Brad)

Finalize display concept (Julie)

Deliver working test track (Syed/Julie)

Week 4 Demo (all)

Milestone: Submit MR2 drawings to WP (Erin/Brad)

Complete PCB layout (Syed/Julie)

Milestone: Submit PCB layout for fabrication (Syed/Julie)

Final order of all circuit material (Syed/Julie)

Construct coils (Julie/Syed)

Construct track mounting hardware (Erin/Brad)

Construction of visual display (Julie)

Week 8 Progress Report (Brad)

Exected delivery of MG2 cabinet from WP (4wk) (WP - Erin)

Expected delivery of PCBs (3wk) (Syed)

Spring Break (all)

Final assembly of MagRacer2 (all)

Week 11 Design Review (all)

Milestone: Delivery of completed MagRacer2 (all)

Troubleshoot MagRacer2 (Syed/Julie)

Prep documentation for MagRacer2 (Brad/Erin)

Week 16 End of Semester reports due (Brad)

MagRacer 2.0 Timeline (weeks)

Page 12: Project Management: Managing People and Time CS Documents/Fa… · CS ® Project Management: Managing People and Time Prof. James Huff . CS ® Learning Objectives •At the end of

Calendars

Page 13: Project Management: Managing People and Time CS Documents/Fa… · CS ® Project Management: Managing People and Time Prof. James Huff . CS ® Learning Objectives •At the end of

Chronogram

Page 14: Project Management: Managing People and Time CS Documents/Fa… · CS ® Project Management: Managing People and Time Prof. James Huff . CS ® Learning Objectives •At the end of

Program Evaluation and Review Technique (PERT)

Attend lecture on project schedules - 1 day

Review web pages on project schedule, 1 day

Look at examples in MS Project, 2 days

Estimate time for each task, 1 day

Identify major component of project, 3 days

Identify Milestones, 1 day

Create PERT and Gantt charts, 1 day

Read about project schedules, 1 day

Start, receive assignment PERT chart

and timeline submitted

Page 15: Project Management: Managing People and Time CS Documents/Fa… · CS ® Project Management: Managing People and Time Prof. James Huff . CS ® Learning Objectives •At the end of

EPICS®

Project Management Software

• Microsoft Project

• Open source such as http://sourceforge.net/projects/openproj/

Page 16: Project Management: Managing People and Time CS Documents/Fa… · CS ® Project Management: Managing People and Time Prof. James Huff . CS ® Learning Objectives •At the end of

EPICS®

Mechanisms in Place to Aid your

Project Management

Semester Plans

Project Charter Weekly Updates

Project Management

Design Review

Page 17: Project Management: Managing People and Time CS Documents/Fa… · CS ® Project Management: Managing People and Time Prof. James Huff . CS ® Learning Objectives •At the end of

EPICS®

Weekly Updates

Goals for this Week

Progress Issues

Goals for Next Week

Goals for this Week

Progress Issues

Goals for Next Week

Page 18: Project Management: Managing People and Time CS Documents/Fa… · CS ® Project Management: Managing People and Time Prof. James Huff . CS ® Learning Objectives •At the end of

EPICS®

Project Management

Failure to plan is planning to fail

A good plan is one of the most important attributes of successful EPICS projects.

Going Slow

To Go Fast

What

could

STOP you?

Identify, reduce and eliminate risks of failure

Page 19: Project Management: Managing People and Time CS Documents/Fa… · CS ® Project Management: Managing People and Time Prof. James Huff . CS ® Learning Objectives •At the end of

EPICS®

On the paper provided, create a PERT chart using the provided post-it notes to design your wallet this semester. Is everyone’s contribution represented? Including the user’s?

The Wallet Activity - Revisited

Page 20: Project Management: Managing People and Time CS Documents/Fa… · CS ® Project Management: Managing People and Time Prof. James Huff . CS ® Learning Objectives •At the end of

EPICS®

Now create a Gantt chart using the paper provided. Can everyone see their role in the Gantt chart?

The Wallet Activity - Revisited

Page 21: Project Management: Managing People and Time CS Documents/Fa… · CS ® Project Management: Managing People and Time Prof. James Huff . CS ® Learning Objectives •At the end of

EPICS®

Design Review

Mechanisms in Place to Aid your Project Management

Semester Plans

Project Charter Weekly Updates

Project Management

Advisor

Project Partner Project Team

Page 22: Project Management: Managing People and Time CS Documents/Fa… · CS ® Project Management: Managing People and Time Prof. James Huff . CS ® Learning Objectives •At the end of

EPICS®

Mechanisms in Place to Aid your

Project Management

Semester Plans

Project Charter Weekly Updates

Project Management

Design Review

Page 23: Project Management: Managing People and Time CS Documents/Fa… · CS ® Project Management: Managing People and Time Prof. James Huff . CS ® Learning Objectives •At the end of

EPICS®

Final Thoughts ….

• Project management is a skill for all disciplines

• Successful projects result from good plans

• Managing the project can make the semester go much smoother

• Leadership is for all EPICS students….not just those who hold formal leadership roles.

Page 24: Project Management: Managing People and Time CS Documents/Fa… · CS ® Project Management: Managing People and Time Prof. James Huff . CS ® Learning Objectives •At the end of

EPICS®

HAVE A GREAT WEEK

PUT YOUR NAME, PUID AND TRUE FOR #1 ON THE ATTENDANCE SHEET AND HAND IT TO A TA ON THE WAY OUT


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