programs involving children policy university office of public safety

Programs Involving Children Policy

University Office of Public Safety

Policy Background

Letter from President McRobbie – Jan., 2012

Policy working group meeting – Jan. 2012 – present

Policy issued as an interim policy, but in effect – April, 2012

Revised policy issued in final form – May, 2013

What does my program have to do to be in compliance?

1. Everyone, whether associated with a program or not, has the duty to report suspected abuse of a minor to Child Protective Services (1-800-800-5556) or local law enforcement (911).

2. Anyone associated with the program that works with children must have a background check at least every five years (including staff, hourly employees, students, academic, faculty and volunteers).

3. Someone from your department must fill out the online form to provide information about the program. The form can be found on OneStart under Services, Protect IU and also through the Protect.iu.edu site.

4. Your program must have policies and/or procedures covering the areas listed in the Programs Involving Children policy.

Is my program covered by the policy?

YES, if: The program is directed at children under 18.

NO, if: The program is directed at all ages or the general public, such as a varsity athletic event, or a concert or play.The program is intended for enrolled IU students.

EXCEPT: The state law requirement for reporting abuse applies for anyone under 18, whether or not they are covered by this policy.

Notification

A. Indiana state law requires any person who has reason to believe that a child is a victim of child abuse or neglect has an affirmative duty to make an oral report to Child Protective Services (CPS) 1-800-800-5556 or to their local law enforcement or to the IU Police department. Failure to report may result in criminal charges.

Notification

B. In addition to notifying CPS and/or local law enforcement, state law and the university also require that faculty, staff, students, volunteers, and other university personnel report any suspected abuse of minors to the Indiana University Director of Public Safety

Notification

C. Indiana University law enforcement and the Director of Public Safety have the obligation to report any suspected abuse to CPS, which will conduct an investigation.

• Campus police department; • Campus provost or chancellor; • Office of the VP and General Counsel; • If staff or hourly employees involved – University Human Resource Services; • If students involved – Dean of Students or the campus VCAA, as well as the head of

the student’s department or school; • If academic – Vice provost or vice chancellor of academic affairs (VCAA) and dean; • Parents or guardians of child, unless under the circumstances they are the alleged

abuser.

Background checks

All faculty and academic staff, staff, students, volunteers, or other personnel who will work with children.

Results/coordination: Employees: Human Resources Faculty: Academic Affairs Volunteers: Director of Public Safety

Program information

Someone from your department must fill out the online form to provide information about the program. The form can be found on OneStart under Services, Protect IU and also through the Protect.iu.edu site.

Program information

1. To document the system’s programs that involve children

2. Used as a reference for others, i.e. - VCs, IUPD

3. Others can be given management rights to see the programs and associated information

• contact info• size and scope of program• not relational to any other database or form• not an approval request.

Program information

Program policies

All programs:Transportation Plans for weather emergenciesAppropriate levels of access to and supervision of childrenAppropriate physical contact and communication Appropriate forms First aid and medical treatment Programs including overnight stays must add policies about:Identification to be worn by staff members, and participants if appropriateCurfewsCode of conduct for participantsSubstance-free housing and facilitiesResidential supervision

Where are we now?

Revised and updated policy as of May, 2013

Since Programs Involving Children policy issued: 727 programs registered

Additional training in development

Planned improvements to background check system

Internal Audit has started to consult on PIC policy compliance

Improve access for students and incorporate into class requirements where needed

Clery and the DOE

Campus Security AuthorityIdentify Institution CSAs: Message sent to employees to register based on their role.Registration: The form can be found on OneStart under Services, Protect IU and also through the Protect.iu.edu site.Training: CSAs and their supervisors are required to take an online training module annually. Reporting: As a CSA, you must contact IUPD and complete a Campus Security Authority Crime Report form.

Clery and the DOE

Campus Security AuthorityRegistration

Links Policy Website – www.policies.iu.edu

Programs Involving Children Policy (under “Administration & Operations” or “New Policies)

Programs Involving Children – online form: www.onestart.iu.edu Services Tab Protect IU radio button Programs Involving

Children Campus Security Authority Protect IU

CSA Registration is on the left in a drop down menu

Contacts

Jerry Minger – University Director of Public Safety (jminger@iu.edu)Nicholas DauSchmidt – Assurance Programs Specialist (ndauschm@indiana.edu)Kasey Hayes – Assurance Programs Specialist (kashayes@iu.edu)Jenny Kincaid – Director of Policy Administration(jenkinca@iu.edu)