procedures report to the ieee-sa board of governors by don heirman and mary lynne nielsen 5 december...
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Procedures ReportProcedures Reportto theto the
IEEE-SA Board of IEEE-SA Board of GovernorsGovernors
By By
Don Heirman and Mary Lynne Don Heirman and Mary Lynne NielsenNielsen
5 December 20035 December 2003
Current revisions for considerationCurrent revisions for consideration
Elections language—major rewrite to reflect Elections language—major rewrite to reflect IEEE Bylaw changesIEEE Bylaw changes
Ethics—review by ad hoc; minor updatesEthics—review by ad hoc; minor updates Fundraising—deletion Fundraising—deletion ArCom—refining definitionArCom—refining definition Standards Medallion—clarification of Standards Medallion—clarification of
requirementsrequirements Clause 6—updates to membership Clause 6—updates to membership
fees/privilegesfees/privileges Position statements—addition of IEEE-USA Position statements—addition of IEEE-USA
receiptreceipt Editorial correctionsEditorial corrections
Voting rulesVoting rules BoD approved changes to IEEE BylaBoD approved changes to IEEE Bylaws that ws that
address concerns about how abstention address concerns about how abstention votes are treated and about email votingvotes are treated and about email voting
Changes apply to Standards Board and all other Changes apply to Standards Board and all other subsidiary committeessubsidiary committees
Abstentions do not count in total of votes castAbstentions do not count in total of votes cast Only approval by a majority of voting members Only approval by a majority of voting members
needed to approve actions taken by email voteneeded to approve actions taken by email vote
Most of the changes do Most of the changes do notnot apply to BOG, apply to BOG, since BoD determined that Major Boards since BoD determined that Major Boards must follow BoD rulesmust follow BoD rules
Abstentions still have the effect of a no vote in Abstentions still have the effect of a no vote in BOG votesBOG votes
BOG email votes must gain unanimous consentBOG email votes must gain unanimous consent
Proposed procedural work for 2004Proposed procedural work for 2004
11stst half of 2004 half of 2004 CAG election process and restructuringCAG election process and restructuring
Add plurality election processAdd plurality election process Add reporting mechanisms to BOGAdd reporting mechanisms to BOG
Adding treasurer as voting memberAdding treasurer as voting member If approved in principle, would be an IEEE If approved in principle, would be an IEEE
Bylaws changeBylaws change Email balloting clarificationsEmail balloting clarifications
Can debate and change of vote be made by Can debate and change of vote be made by email during the “open” balloting period?email during the “open” balloting period?
To be discussed with IEEE ParliamentarianTo be discussed with IEEE Parliamentarian
Proposed procedural work for 2004Proposed procedural work for 2004
22ndnd half of 2004 half of 2004 Clause 7—Relationships with other Clause 7—Relationships with other
SDOsSDOs Add regional bodiesAdd regional bodies
Appeals guidelinesAppeals guidelines Addressing terminology and process Addressing terminology and process
flowflow To be done in tandem with Standards To be done in tandem with Standards
Board appeals processBoard appeals process International award qualifications International award qualifications
2003 procedures report card2003 procedures report card
7 policy changes approved by BOG in 7 policy changes approved by BOG in Feb/June 2003Feb/June 2003
14 additional policy activities identified 14 additional policy activities identified in June 2003in June 2003 3 high priority3 high priority 6 medium priority6 medium priority 5 low priority5 low priority
As of end 2003, 6 completed, 1 As of end 2003, 6 completed, 1 overcome by eventsovercome by events All high priority items, half of medium All high priority items, half of medium
priority itemspriority items
2003 procedures report card2003 procedures report card
3 additional changes processed 3 additional changes processed in 2003in 2003 Smaller changes not identified on Smaller changes not identified on
policy activity listpolicy activity list
16 activities total completed16 activities total completed Other 7 identified items Other 7 identified items
scheduled through 2004scheduled through 2004
Issue Priority Deadline StatusElection Process high Dec-03 CompleteSuspension/expulsion high Dec-03 CompleteClause 6 high Dec-03 CompleteAwards—clarify acceptance vs. approval
medium Dec-03 Complete
Position statements—adding USA
medium Dec-03 Complete
BOG responsibilities—add review of position statements
medium Dec-03 Complete
Email balloting process
medium Feb-04 Need to talk to IEEE parliamentarian
International award qualifications
low Feb-04
CAG election process medium Jul-04Treasurer as voting member
medium Jul-04
CAG restructuring low Jul-04Regional Body considerations
low Nov-04
Appeals guidelines low Nov-04BOG voting rules low BoD activity OBE
Questions and ideas for revision Questions and ideas for revision are welcome!are welcome!
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