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ACTING PROVINCIAL MANAGER: Mpumalanga
PRESENTED BY
Mr RSS Zitha
STATE OF THE PROVINCE: MPUMALANGA
2
CONTENTS
Overview of the Province
Vision and Mission of the Department of Home Affairs
Minster’s Performance agreement in terms of National Outcomes
Departmental strategic orientated goals (outcomes)
Provincial Management – Organogram
Population of the Province
Mpumalanga Home Affairs Footprint
Map
DHA Presence
Health Facilities
Provincial Capacity – Filled, Funded vacant Posts and Equity
Finance
Assets
3
CONTENTS
Statistics
Civic Services
IMS - Inspectorate
Ports of Entry
Fleet
Leases
Labour Relations
Staff Development
Stakeholders Forums
Staff Engagements
Business Plans
Achievements
Challenges
4
OVERVIEW OF THE PROVINCE
Mpumalanga - "the place where the sun rises" - is a province with spectacular scenic beauty and an abundance of wildlife, lying in the northeast of South Africa.
Bordered by the countries of Mozambique and Swaziland to the east and the province of Gauteng to the west, it is situated mainly on the high plateau grasslands of the Middleveld, which roll eastwards for hundreds of kilometers. In the northeast, it rises towards mountain peaks and terminates in an immense escarpment. In places this escarpment plunges hundreds of meters down to the low-lying area known as the Lowveld.
In the eastern region lies the southern half of the magnificent Kruger National Park, a nature reserve teeming with African wildlife in a total area roughly the size of Israel.
Mpumalanga is highly accessible, with a network of excellent roads and railway connections, as well as a number of small airports. The Kruger Mpumalanga International Airport became operational in 2002. Nelspruit is the capital, and the administrative and business hub of the Lowveld.
Witbank is the centre of the local coal-mining industry; Standerton, in the south, is known for its large dairy industry; and Piet Retief in the southeast is a production area for tropical fruit and sugar.
5
OVERVIEW OF THE PROVINCE
Despite the light of the sun we also generate electricity from coal in the Province.
Two large sugar industry are found at Malelane in the east; Ermelo is the district in South Africa that produces the most wool; Barberton is one of the oldest gold-mining towns in South Africa; and Sabie is situated in the forestry heartland of the country.
The Maputo Development Corridor, which links the province with Gauteng and the Port of Maputo in Mozambique, heralds a new era of economic development and growth for the region. As the first international toll road in Africa, the corridor is set to attract investment and release the local economic potential of the landlocked parts of the country.
Mpumalanga is a popular tourist destination.
6
OVERVIEW OF THE PROVINCE
Mpumalanga Province has a population of approximately 3 365 886 and is dominated by Africans as they count to 93% of the total population.
Almost 61% of the population resides on the rural areas whilst 39% on the urban areas.
According to the 2001 Census, 27.5% of the population aged 20 years or older had no formal school education, and 41% of those in the age group of 15-64 were unemployed.
Almost 55% of the province’s population lived below the national poverty line in 2002 (UNDP, 2004)
About 67% of all households lived in formal dwellings, and 16% and 13% in informal and traditional structures respectively. On average, 4 persons shared a household.
Approximately 80 000 undocumented persons are found in the area.
Due to it’s proximity to Swaziland and Mozambique the integrity of the country is seriously challenged by the porousness of our border lines.
7
VISION AND MISSION OF THE DEPARTMENT OF HOME AFFAIRS
VISIONA safe, secure South Africa where all of its people are
proud of, and value, their identity and citizenship
MISSIONThe efficient determination and safeguarding of the identity
and status of citizens and the regulation of migration to ensure security, promote development and fulfill our
international obligation
VALUESThe DHA is committed to be:
•People-centred and caring, Patriotic•Professional and having integrity,
•Corruption free and ethical,•Efficient and innovative.
VISIONA safe, secure South Africa where all of its people are
proud of, and value, their identity and citizenship
MISSIONThe efficient determination and safeguarding of the identity
and status of citizens and the regulation of migration to ensure security, promote development and fulfill our
international obligation
VALUESThe DHA is committed to be:
•People-centred and caring, Patriotic•Professional and having integrity,
•Corruption free and ethical,•Efficient and innovative.
8
MINISTER PERFORMANCE AGREEMENT IN TERMS OF NATIONAL OUTCOMES
The 12 National outcomes are at the heart of the strategic planning process of the
Government and DHA is accounting for three as per the signed Minister`s performance
agreement. The departmental relevant out comes are
NATIONAL OUTCOME 3
All People in South Africa are free and feel safe
NATIONAL OUTCOME 5
Skilled and capable workforce to support an inclusive growth path.
NATIONAL OUTCOME 12
An efficient, effective and development orientated public service and an empowered, fair and
inclusive citizenship
9
DEPARTMENTAL STRATEGIC ORIENTED GOALS (OUTCOMES)
STRATEGIC OUTCOME ORIENTED GOAL 1
Secure South African citizenship and identity engineered by the Civic Services Unit
STRATEGIC OUTCOME ORIENTED GOAL 2
Immigration managed effectively and securely in the national interest including economic,
social and cultural development engineered by the Immigration Unit
STRATEGIC OUTCOME ORIENTED GOAL 3
A service that is efficient, accessible and corruption free to be realised by all the departmental
Units.
10
Act Provincial ManagerMr Robert S S Zitha
Ehlanzeni RegionDistrict Manager Operations
Mr RSS Zitha
Nkangala RegionAct District Manager Operations
Mr EV Mashiloane
Gert Sibande RegionAct District Manager Operations
Mr EV Mashiloane
Office and Port Managers10 Offices
5 Ports of Entry
Office and Port Managers7 Offices
Office and Port Managers7 Offices
6 Ports of Entry
Director:Finance & Support Mr M Nemutshili
PROVINCIAL MANAGEMENT AND DERMACATION – NEW OPERATING MODEL
11
MPUMALANGA PROVINCE - POPULATION
District Municipality Local Municipality PopulationEhlanzeni Mbombela 661,689
Bushbuckridge 500,000Nkomazi 486,435Thaba Chweu 97,734Umjidi 78,000
1,823,858Gert Sibande Albert Luthuli 187,936
Dipaseleng 38,617Govan Mbeki 221,747Lekwa 103,263Mkhondo 187,936Pixley ka Seme 80 737Msukaligwa 124,319
863,818Nkangala Emalahleni 299,206
Emakhazeni 59,000Thembisile Hani 258,875Dr JS Moroka 243,304Steve Tshwete 144,518Delmas 56,207
1,061,1103,748,786
Total
Total
TotalMPUMALANGA PROVINCE
12
LOMLOM
LOMLOMLOMLOM
LOMLOM
LOMLOM
LOMLOMLOMLOM
LOLLOL
LOLLOL
LOMLOM
LOMLOM
LOMLOM
LOMLOM
LOMLOM
LOMLOM
LOLLOL
LOM MapulanengLOM Mapulaneng
LOMLOM
BP MahambaBP Mahamba
BP EmahlatiniBP Emahlatini
BP NerstonBP Nerston
BP WaverleyBP Waverley
BP JosefsdalBP Josefsdal BP Jeppes ReefBP Jeppes Reef
BP ManangaBP Mananga
BP LebomboBP Lebombo
BP OshoekBP Oshoek
KMIAKMIA
BP BothashoopBP Bothashoop
LOM MhalaLOM Mhala
LOM MdujaneLOM Mdujane
LOM KwamhlangaLOM Kwamhlanga
LOM MkobolaLOM Mkobola
LOM EerstehoekLOM Eerstehoek
LOM NkomaziLOM Nkomazi
MPUMALANGA HOME AFFAIRS FOOTPRINT
13
Services Total
Provincial offices 1
Local Offices Large 3
Local Offices Medium 21
Border Posts Land:10
Air: 1
Local Offices Small (PSP) 8
Local Offices Small (TH) 9
Local Offices Small (VP) 22
DHA FOOTPRINT
14
DHA FOOTPRINT
District Municipality
Local Municipality DHA Presence
Ehlanzeni Mbombela LOL Nelspruit LOS (PSP) Civic CentreKruger-Mpumalanga International Airport
LOM White River LOS (PSP) Daantjie
LOS (PSP) Msogwaba
LOS (PSP) Kabokweni
LOM Hazyview
Umjindi LOM Barberton LOS (TH) Louieville (VP)
Nkomazi LOM Nkomazi LOS (VP) Mgobodzi BP Lebombo
LOS (TH) Matsamo (VP) BP JosefsdalLOM Komatipoort
LOS (TH) Mbangwane (VP) BP Mananga
LOM Malelane BP Jeppes Reef
LOL Local Office Large PSP Permanent Service Point BP Border Post
LOM Local Office Medium TH Thusong Centre
LOS Local Office Small VP Visiting Point
15
DHA FOOTPRINT
District Municipality
Local Municipality DHA Presence
Thaba Chweu LOM Lydenburg LOS (VP) Sabie
LOS (TH) Leroro (VP)
Bushbuckridge LOM Mhala LOS (VP) Acornhoek
LOS (VP) Hluvukani
LOS (VP) Lillydale
LOM Mapulaneng LOS (TH) Casteel)
LOL Local Office Large PSP Permanent Service Point BP Border Post
LOM Local Office Medium TH Thusong Centre
LOS Local Office Small VP Visiting Point
16
DHA FOOTPRINT
District Municipality
Local Municipality DHA Presence
Nkangala Emalahleni LOL Witbank LOS (VP) Ogies
Delmas LOM Delmas
Steve Tshwete LOM Middelburg LOS (VP) Hendrina
Emakhazeni LOM Belfast LOS (VP) Waterval Boven
LOS (VP) Wonderfontein
ThembisileLOM Kwa-Mhlanga LOS (VP) Moloto
LOM Mkobola LOS (VP) Tweefontein
LOS (VP) Verena
Dr JS Moroka LOM Mdujane LOS (PSP) Mbibane
LOS (PSP) Mmamehlake
LOS (TH) Marapyane
LOL Local Office Large PSP Permanent Service Point BP Border Post
LOM Local Office Medium TH Thusong Centre
LOS Local Office Small VP Visiting Point
17
DHA FOOTPRINT
District Municipality
Local Municipality DHA Presence
Gert Sibande Msukaligwa LOL Ermelo LOS (PSP) CarolinaLOS (TH) Breyten (VP)
Albert Luthuli LOM Eerstehoek LOS (VP) Dundonald BP Oshoek
LOS (VP) Ekulendeni BP WaverleyLOS (VP) Hartebeeskop
LOS (VP) Mpuluzi
LOS (TH) Ferni
LOS (VP) Tjakastad
Mkhondo LOM Piet Retief LOS (VP) Driefontein BP Bothashoop, LOS (VP) Kwathandeka BP Emahlathini
BP Mahamba
BP Nerston
LOL Local Office Large PSP Permanent Service Point BP Border Post
LOM Local Office Medium TH Thusong Centre
LOS Local Office Small VP Visiting Point
18
DHA FOOTPRINT
District Municipality
Local Municipality DHA Presence
Pixley ka Seme LOM Volksrust LOS (VP) Daggakraal
LOS (VP) AmersfoortLOS (VP) Wakkerstroom
Lekwa LOM Standerton
Dipaliseng LOM Secunda LOS (PSP) Balfour
LOS (TH) Tholulwazi
Goven Mbeki LOM Bethal
LOL Local Office Large PSP Permanent Service Point BP Border Post
LOM Local Office Medium TH Thusong Centre
LOS Local Office Small VP Visiting Point
19
CONNECTED HEALTH FACILITIES
Matibidi Hospital – Hazyview Witbank Hospital
Themba Hospital – White River Lydenburg Hospital
Piet Retief Hospital Bethal
Middelburg Hospital Mapulaneng Hospital
Kwa-Mhlanga Hospital Matikwane Hospital
Embhuleni Hospital – Eerstehoek Tintswalo Hospital
Ermelo Hospital
Medi-Clinic - Nelspruit
DHA FOOTPRINT – HEALTH FACILITIES
BASELINE for Province (11/12)
National Target (12/13) ANNUAL TARGET for Province (12/13)
QUARTER 1 TARGET for Province
3 additional health facilities operational for online births registrations in MP
80 additional health institutions with maternity facilities operational for online birth registration
6 additional health institutions with maternity facilities operational for online birth registration
Finalising negotiations for accommodation and data lines at Bethal, Siyabuswa and Sabie.
20
PROGRESS ON OTHER HEALTH FACILITIES
Carolina Hospital under renovation – negotiating for space
Rob Ferreira Hospital – Nelspuit. Was previously connected. Hospital is moving us to new accommodation
Siyabushwa – waiting for confirmation letter for accommodation
Live Cosmos – Accommodation secured, waiting for computers to be released from Head Office as soon as audit has been finalised
Waterval Boven – Accommodation has been secured on 29 may 2012
Barberton Hospital: Accommodation has been re-secured. Waiting for data points to be installed by Health
Tonga Hospital – Nkomazi. Network problem on hospital’s side
Trichard Hospital – accommodation secured. Waiting for computers to be released from Head Office as soon as audit has been finalised
Standerton Hospital – Accommodation has been secured. 3G card is available. Waiting for computers to be released from Head Office as soon as audit has been finalised
Amajuba Hospital – Volksrust – Connectivity problem at Hospital
Vlaklaagte clinic – Waiting for computers to be released from Head Office as soon as audit has been finalised
Evander Hospital – Office originally allocated cannot be utilised, negotiating for alternative accommodation
Shongwe Hospital – Network problem on hospital’s side
Delmas - accommodation secured. Waiting for computers to be released from Head Office as soon as audit has been finalised
Sabie Hospital – accommodation secured. Waiting for computers to be released from Head Office as soon as audit has been finalised
DHA FOOTPRINT – HEALTH FACILITIES
21
The electronic queue management system was installed at two offices in the Province:
Local Office Large: Witbank
Local Office Medium: White River
ELECTRONIC QUEUE MANAGMENT SYSTEM
Benefits of the system:
A number is issued to the client and as a result the client does not have to wait in line to be assisted (number is called)
Gives an estimated waiting time
Indicates the number of clients waiting in an office and the number served
It is now possible to determine the busy periods
Gives a more professional impression
The electronic queue management system is currently being installed at an additional office in the Province:
Local Office Large: Nelspruit
22
STRUCTURE: FILLED AND VACANT POSTS
LEVELNUMBER OF POSTS ACCORDING TO
THE STRUCTURE NUMBER OF FILLED POSTSNUMBER OF VACANT FUNDED
POSTS
LEVEL 14 1 0 1
LEVEL 13 5 2 2
LEVEL 12 2 2 0
LEVEL 11 12 1 5
LEVEL 10 18 18 0
LEVEL 9 47 6 11
LEVEL 8 199 62 15
LEVEL 7 306 36 19
LEVEL 6 932 436 116
LEVEL 5 43 11 4
LEVEL 4 38 0 0
LEVEL 3 74 63 7
TOTAL 1 677 637154 critical
26 Natural attritions
CAPACITY RATE According to structure 38% 10%
CAPACITY RATE According to Establishment 78% 22%
154 vacant posts: Critical posts to be filled in 2012 and 26 natural attrition posts
Posts filled - part of 1545 Transfers8 Appointments - post were advertised in last quarter, but forms part of the 154
22 posts are reserved for ORTIA – 12 posts for Oshoek and 10 for Lebombo
23
STRUCTURE: DETAIL OF ADVERTISED POSTS
CIRCULAR POSTS
HRMC 25 of 2012: 49 Post advertised on 25 May 2012 - closing date 8 June 2012
• DD: Provincial Co-ordination• DMO: Volksrust• Secretary to Provincial Manager• Civic Services Supervisor: Hazyview• Personal Practitioner: PM’s Office• 2 x AO: Bethal and Malelane• 2 x Mobile Office Drivers: Mhala and Nkomazi• 3 x CAC: Lydenburg, Delmas, Barberton• 33 x Front Office Clerks: 4 x Nelspruit, 2 x Kanyamazane,
1 x Lydenburg, 2 x Casteel, 2 x Matsamo, 1 x White River, 1 x Daantjie, 1 x Eerstehoek, 1 x Piet Retief, 1 x Tholulwazi, 1 x Volksrust, 5 x Ermelo, 3 x Middelburg, 2 x Verena, 1 x Marapyane, 1 x Hazyview, 1 x Barberton, 1 x Secunda, 3 x Nkomazi
• 2 x AC for hospitals: Lydenburg and Middelburg• 2 x Cleaners: Ermelo and Hazyview
HRMC 34 of 2012: 3 Posts advertised on 8 June 2012 - Closing date 25 June 2012
• ASD: Supply Chain Management• ASD: Assets and Property Management• ASD: Finance and Revenue
HRMC 35 of 2012: 1 Post and 1 Intern advertised on 18 June 2012 - closing date 2 July 2012
• DD: Human Resources• 1 x Intern at PM’s Office
HRMC 36 of 2012: 13 Posts advertised on 6 June 2012 - closing date 18 June 2012
• 1 x Secretary to D: Finance and Support• 4 x CAC: Siyabushwa, Komatipoort, Mgobodzi,
Mapulaneng• 8 x Front Office Clerks: 2 x Schagen, 2 x Leroro, 2 x
Delmas, 1 x Mpuluzi and 1 x Balfour
A total of 66 posts and 1 Intern post was advertised
24
STRUCTURE: FILLED AND VACANT POSTS
MALE FEMALE
LEVEL A C I W A C I W
LEVEL 14 0 0 0 0 0 0 0 0
LEVEL 13 2 0 0 0 0 0 0 0
LEVEL 12 1 0 0 0 0 0 0 0
LEVEL 11 0 0 0 1 0 0 0 0
LEVEL 10 11 0 0 1 3 0 0 0
LEVEL 9 4 0 0 0 1 0 0 0
LEVEL 8 33 0 1 11 16 0 0 3
LEVEL 7 20 0 0 0 12 2 0 2
LEVEL 6 187 0 0 2 232 1 0 16
LEVEL 5 8 0 0 0 4 0 0 0
LEVEL 4 0 0 0 0 0 0 0 0
LEVEL 3 33 0 0 0 30 0 0 0
TOTAL 299 0 1 15 298 3 0 21
TOTAL PER GENDER 315 322
Equity
DISABILITY
4 Black males and 2 Black Females
Target: 12, currently on 50%
The challenge that is being experienced is that not all officials are willing to disclose their disability
25
MPUMALANGA SUMMARY OF BUDGET
DESCRIPTIONBUDGET ALLOCATED
EXPENDITURE As at 30 June 2012
FUNDS AVAILABLE
%BUDGET SPEND
PAYMENTS 18.7%
Compensation of Employees 152,377,000 29,599,000 122,778,000 19.4%
Goods and Services 14,153,000 1,607,000 12,546,000 11.4%
PAYMENT FOR CAPITAL ASSETS 7.0%
Machinery & Equipment 300,000 21,000 279,000 7.0%
TRANSFERS AND SUBSIDIES 124.3%
Provincial and Local Governments
69,000 0 69,000 -
Departmental Agencies and Accounts
1,000 0 1,000 -
Households - 87,000 (87,000) -
TOTAL 166,900,000 31,314,000 135,586,000 18.8%
26
BANK EXCEPTIONS
Exceptions at 1 April 2012
R12 910 107.05
Exceptions end of June 2012
R3 339 992.95
Receipts are captured at the Provincial Office on a daily basis. As a result the amount for exceptions changes continuously
27
ASSET MANAGEMENT: 2012
Number Value
Opening Assets 11 063 R40 685 327
Unverified Assets 274 R978 215
Assets on Floor (Additions) 380 R544 382
New Acquisitions 343 R1 648 596
Finance Leased Assets 544 R3 862 836
Closing Assets (June 2012) 12 604 R47 719 356
28
ANNUAL TARGET TARGET Q1
APRILACTUAL
MAY ACTUAL
JUNE ACTUAL TOTAL
35 340 7 822 3 025 3 667 3 197 9 889
BIRTH REGISTRATION – April to June 2012STATISTICS
Provincial target was achieved
BASELINE for Province (11/12)
National Target (12/13) ANNUAL TARGET for Province (12/13)
QUARTER 1 TARGET for Province
33 076 594 000 35 340 7 822
29
STATISTICS
UNCOLLECTED IDs IN OFFICE TOTAL
1 April 2012 17 517
30 June 2012 18 990
UNCOLLECTED IDENTITY DOCUMENTS
30
IDENTITY DOCUMENT CAMPAIGN – SCHOOLS PROJECT
Targeted Number of schools to be visited
in Q1
No of High Schools visited
APRIL
No of High Schools VisitedMAY
No of High Schools Visited
JUNE
Total number of Schools visited
188 47 145 10 202
STATISTICS
Target was achieved: 42%
BASELINE for Province (11/12) ANNUAL TARGET for Province (12/13)
QUARTER 1 TARGET for Province
49% of high schools visited in MP to collect ID applications from learners of 16 years and above in 2011/12
100% of high schools (472) visited in MP to collect ID applications from learners of 16 years and above check on combined schools,
188 out of 472 (=40% of 472 ) schools visited to collect ID applications from learners 16 years and above in MP
31
IDENTITY DOCUMENT CAMPAIGN – SCHOOLS PROJECTLearners writing matric
Number of applications collectedNumber of ID issued to Grade 12
LearnersLRB Applications received
6 646 3 765 0
STATISTICS
Annual target: 100% of South African Learners in the province issued with ID’s
BASELINE for Province (11/12) ANNUAL TARGET for Province (12/13)
QUARTER 1 TARGET for Province
100% of South African learners in MP writing matric (and in need of IDs) issued with IDs as required by examination regulations (164 learners writing matric) in 2011/12
100% of South African learners writing matric in MP issued with IDs as required by examination regulations in 2012/13
100% of South African learners writing matric issued with IDs as required by examination regulations in 2012/13 (2012 Grade 12 Learners) - (Grade 12's not covered in Q4 of previous year will be covered in this quarter)
32
PASSPORT TYPE NUMBER OF APPLICATIONS
Tourist Passports (NORMAL) 5 204
Child Passports 1 069
Official Passports 16
Maxi Passports 198
Temporary Passports 1 318
Emergency Travel Certificates 453
TOTAL 8 285
PASSPORTSSTATISTICS
• There are only 2 offices in the Province with live capture machines – Nelspruit and Witbank. 1 475 Passports were captured within 1 day on the live capture machines
BASELINE for Province (11/12)
National Target (12/13) ANNUAL TARGET for Province (12/13)
QUARTER 1 TARGET for Province
Passport applications captured within 2 days – manual process – and
captured withing 1 day – live capture - in MP
95% of applications for machine readable
passports issued within 24 days (manual
process) and 97% of applications for live captured passports
issued within 13 days (live capture process)
Passport applications captured within 2 days – manual process – and
captured withing 1 day – live capture - in MP
Passport applications captured within 2 days – manual process – and
captured withing 1 day – live capture - in MP
33
DUPLICATE PROJECT
ITEMS STATISTICS
Number of enquiries received:327
Number of applications received and submitted to Head Office: 206
STATISTICS
34
LATE REGISTRATION OF BIRTHS
LRB
Number of LRB applications received 1 147
Number of LRB applicants interviewed 1 539
Number of LRB applications sent to HO 1 016
Number of LRB cases finalised (Birth registration numbers allocated) 767
Number of LRB cases handed to IMS for investigation 77
Number LRB cases received back from IMS 29
•392 difference between applications received and interviewed: Applications that were taken in prior to April 2012
•Difference between applications sent to Head Office and interviewed: applications that were not recommended
STATISTICS
BASELINE for Province (11/12)
National Target (12/13) ANNUAL TARGET for Province (12/13)
QUARTER 1 TARGET for Province
All LRB applications in MP pre-processed
(registration on track and trace, case file creation,
background checks conducted, fingerprint
identification of applicant conducted, etc) within 70
days.
95% of LRB applications for the age group 31
days and above finalized within 6 months
All LRB applications in MP pre-processed
(registration on track and trace, case file creation,
background checks conducted, fingerprint
identification of applicant conducted, etc) within 70
days.
LRB applications in MP pre-processed
(registration on track and trace, case file creation,
background checks conducted, fingerprint
identification of applicant conducted, etc) within 70
days.
35
MP SERVICE DELIVERY TURN-AROUND TIMES
Summary of LRB Application Turn-Around Time:
Application Received at Office to Application Dispatched to BVR (Days) - Applicant
Month: June-2012
Day Start
Target: Applications pre-processed within 70 days Rank
(MTD)
Time
MTD / Full month
Ave Time Volume
Free State 1 1.05 386
Northern Cape 2 1.20 107
Eastern Cape 3 1.51 889
Western Cape 4 1.63 296
North West 5 1.69 517
Gauteng 6 1.96 638
Limpopo 7 3.19 437
KwaZulu Natal 8 3.99 2,119
Mpumalanga 9 6.95 391
All Provinces 2.69 5,780
36
MP SERVICE DELIVERY TURN-AROUND TIMES
Summary of ID Application Turn-Around Time:
ID Book Dispatched From BVR To Receipt At Office Of Application (Days)
Month: June-2012
Target: ID’s received at offices Track and Traced within 1 day Week Ending:
ProvinceRank(MTD)
MTD / Full month
Free State 1 1.92
Gauteng 2 2.18
Western Cape 3 2.37
Mpumalanga 4 2.77
Northern Cape 5 3.02
KwaZulu Natal 6 3.16
Limpopo 7 3.28
North West 8 3.33
Eastern Cape 9 4.70
All Provinces 3.22
37
ITEMS NUMBER OF QUERIES
Number of unfinalized queries (carry over from previous month) 660
Number of new queries received 205
Number of finalized queries 153
Number of unfinalized queries 712
QUERIES
STATISTICS
38
CONTENT STATISTICS
Applications received current month 63
Applications sent to Head Office 60
PR Approved during current month 2
PR Refused during the month 0
PERMANENT RESIDENCE PERMITS
STATISTICS
BASELINE for Province (11/12)
National Target (12/13) ANNUAL TARGET for Province (12/13)
QUARTER 1 TARGET for Province
Permanent residence permits (work, business, corporate) registered on T&T at front offices within
1 day in MP
75% of permanent residence permits (work,
business, corporate) issued within 8 weeks
Permanent residence permits (work, business, corporate) registered on T&T at front offices within
2 days in MP
Permanent residence permits (work, business, corporate) registered on T&T at front offices within
1 day in MP
39
TEMPORARY RESIDENCE PERMITS
STATISTICS
BASELINE for Province (11/12)
National Target (12/13) ANNUAL TARGET for Province (12/13)
QUARTER 1 TARGET for Province
Temporary residence permits (work, business, corporate) registered on T&T at front offices within
2 days in MP
75% of temporary residence permits (work,
business, corporate) issued within 8 weeks
Temporary residence permits (work, business, corporate) registered on T&T at front offices within
2 days in MP
Temporary residence permits (work, business, corporate) registered on T&T at front offices within
2 days in MP
40
TYPE OF PERMITAPPLIC.RECEIVED APPLIC.APPROVED PERMITS
REFUSED
Visitors Permit 212 203 97
Study Permit 50 128 12
Treaty Permit 3 0 0
Business Permit 0 2 0
Medical Treatment Permit 7 8 1
Relatives Permit 531 693 150
Retired Persons Permit 3 7 0
Corporate Permit 7 10 3
Exchange Permit 0 0 0
Work Permits:
- Quota Work permit 104 59 8
- General Work permit 132 209 51
- Exceptional Skills work permit 4 3 0
- Exchange permit 0 0 0
TOTAL 1 053 1 332 322
TEMPORARY RESIDENCE PERMITS
STATISTICS
41
INSPECTORATE
STATISTICS
BASELINE for Province (11/12) ANNUAL TARGET for Province (12/13)
QUARTER 1 TARGET for Province
278 transgressors prosecuted (inclusive of admission of guilt)
300 transgressors prosecuted (inclusive of admission of guilt)
43 transgressors of departmental legislation successfully charged in MP (Admission of guilt fine paid or offender deported)
3 dockets per Inspectorate Official per annum - carried through a full court process
4 dockets per Inspectorate Official per annum - carried through a full court process Total: 208 (admission of guilt and fraudulent documents)
1 docket per Inspectorate Official per quarter - carried through a full court process Total: 52
23 Employers in MP successfully Prosecuted (inclusive of admission of guilt) -
30 Employers successfully charged in MP
5 Employers successfully charged (inclusive of admission of guilt) - Effective management of J534
Target was: 17 535 undocumented foreigners in MP deported (direct deportations from province) annually within period prescribed by Law. -
100% of all detected undocumented foreigners in MP deported (indirect deportations from province)/transferred annually within 30 days (period prescribed by Law.)
100% deportations quarterly
42
IMS
Successful prosecution of transgressors (guilt fines paid) 51
Successful prosecution of transgressors (monetary value) R179 500
Successful prosecution of employers 6
Overstayers successfully detected 201
Undocumented foreigners detected 578
Deportations Total number of deportations 1 560
Number of deportations by Transport Company 306
Number of special deportations done by office 353
Detention Number of foreigners detained by IMS 500
Number of foreigners detained by SAPS 1 336
Releases from detention 14
Number of foreigners served with Form 21 (order to leave RSA) 39
Number of foreigners served with Form 20 (authorisation to remain in the country) 50
INSPECTORATE
STATISTICS
43
IMS
Criminal cases concluded in Magistrate Court (dockets taken to court)24
Number of operations conducted 28
Number of stakeholder meetings attended 53
Cases handed over from Permitting 66
Number of cases recorded on Case Management System (Please take note that all cases must be recorded on the system)
836
Overtime worked (hours) by Inspectorate Officials 159
Km travelled by Inspectorate Officials 43 700
INSPECTORATE (cont)
44
STATISTICS: PORTS OF ENTRY
ARRIVALS APRIL MAY JUNE TOTAL
SA Foreign SA Foreign SA Foreign
87 870 223 682 71 793 203 998 65 193 181 338 833 874
DEPARTURES APRIL MAY JUNE TOTAL
SA Foreign SA Foreign SA Foreign
103 588 206 640 72 725 168 372 72 406 149 302 773 033
ARRIVALS AND DEPARTURES
45
STATISTICS : PORTS OF ENTRY
REFUSALS (DEPARTURES)
APRIL MAY JUNE TOTAL
SA Foreign SA Foreign SA Foreign
14 2 13 0 5 0 34
ARRIVALS AND DEPARTURES: REFUSALS
REFUSALS (ARRIVALS)
APRIL MAY JUNE TOTAL
SA Foreign SA Foreign SA Foreign
0 149 0 123 0 121 393
46
FINES AND PENALTIES - ISSUED
FINES AND PENALTIES TOTAL
Number issued Value
Admin Fine Sec 50(1)(a) 961 965 000
Admin Fine Sec 50(1)(b) 651 975 000
Admin Fine Sec 50(1)(c) 470 1 413 500
Penalty to conveyor Sec 50(3) (Business) 44 580 000
Penalty to conveyor Sec 50(3) (Private) 97 450 000
After hour services: Notified during official hours 4 800
After hour services: Not Notified during official hours 1 200
STATISTICS: PORTS OF ENTRY
47
FINES AND PENALTIES - PAID
FINES AND PENALTIES TOTAL
Number collected Revenue
Admin Fine Sec 50(1)(a) 494 493 000
Admin Fine Sec 50(1)(b) 111 196 500
Admin Fine Sec 50(1)(c) 44 132 000
Penalty to conveyor Sec 50(3) (Business) 2 20 000
Penalty to conveyor Sec 50(3) (Private) 12 60 000
After hour services: Notified during official hours 4 800
After hour services: Not Notified during official hours 0 0
STATISTICS: PORTS OF ENTRY
48
DEPORTATIONS – STATISTICS
COMBINED TOTAL FOREIGNERS (MOZAMBIQUE & SWAZILAND)
MONTH 2004 2005 2006 2007 2008 2009 2010 2011 2012
JAN 3693 4414 4559 4553 7031 3228 2831 993 589
FEB 2864 4124 4231 2612 3422 2337 1340 720 317
MARCH 5596 5575 3864 3952 3305 2712 1560 485 1244
APRIL 3515 5625 5431 4110 3205 205 1435 246 498
MAY 4775 5549 5449 4623 20918 2114 1281 217 1310
JUN 3316 5466 4147 2923 7683 2946 735 140 1566
JUL 2699 3147 5613 3295 2880 1172 1383 175
AUG 2640 4822 5382 3604 2712 912 0 155
SEPT 6022 2818 3905 2758 4339 1137 0 266
OCT 3995 4143 4372 3138 5356 1511 0 306
NOV 4473 4997 3702 2946 4876 1118 664 320
DEC 6672 5434 5604 15631 8298 8749 1402 185
TOTAL 50260 56114 56259 54145 74025 28141 12631 4208 5524
49
KEY AREA NUMBER PERCENTATAGE
Vehicles
Number of vehicles in the Province 117 100%
New vehicles received in Q1 7 5%
Number of Functional vehicles105 89%
Number of vehicles involved in accidents / Not functional – in garage 12 11%
FLEET MANAGEMENT
50
KEY AREA NUMBER PERCENTATAGE
Mobile offices
Number of mobile offices 11 100%
Number of non-functional mobile 5 45%
Number of Functional mobiles 6 55%
FLEET MANAGEMENT
• 1 Mobile Office is the garage for repairs.
• 4 Mobile offices have system problems. A contract has been signed with SITA to assist with these problems.
51
LEASES
MUNICIPALITYBUILDING/LAND DESCRIPTION
RENTAL PER MONTH
LEASE START
LEASE END
MONTH TO MONTH
EHLANZENI DM
Mbombela LM PM Offices 79,950.65 01/05/2010 30/04/2014 No
Nelspruit LOL 187,132.90 01/10/2009 30/09/2014 No
Hazyview LOM 30,472.20 01/03/2012 28/02/2013 No
White River LOM 41,878.43 05/06/2019 31/05/2014 No
Msogwaba LOS 4,129.09 01/01/2011 31/12/2013No
Thaba Chweu LM Sabie LOS 14,551.14 01/12/2009 30/11/2014No
Nkomazi LM Malelane LOM 59,109.91 13/05/2010 30/04/2015No
Bushbuckridge LM Casteel LOS (TH) 659.78 01/07/2011 30/06/2012No
NKANGALA DM
Emakhazeni LM Belfast LOM 59,644.80 01/05/2011 20/04/2016no
GERT SIBANDE DM
Msukaligwa LM Ermelo LOL 54,618.03 01/04/2011 31/03/2012 Yes
Albert Luthuli LM Eerstehoek LOM 38,440.58 01/07/2009 30/06/2014 No
52
MUNICIPALITYBUILDING/LAND DESCRIPTION
RENTAL PER MONTH
LEASE START LEASE END MONTH TO
MONTH
Mkhondo LM Piet Retief LOM 26,148.60 201/12/2010 30/11/2014 No
Lekwa LM Standerton LOM 4,855.75 01/01/2012 31/12/2012 No
Dipaliseng LM Secunda LOM 66,011.70 01/06/2011 31/05/2013No
Goven Mbeki LM Bethal LOM 28,641.45 01/07/2009 30/06/2014No
Carolina LOS 12,336.84 10/02/2011 31/01/2016 No
TOTAL 708,581.85
LEASES
53
LABOUR RELATION CASES
KEY AREA
NUMBER OF CASES
OUTCOMES
Fraud & Corruption 13 suspended 3 Dismissals
54
MONTH TRAINING
CONDUCTED EQUITY RACE
May 2012 BAS2 Males1 Female Black
June 2012DHA Cadre training attended by 16 Officials
5 Males11 - Females Black
May and June 2012
Senior Management Development Programme – Wits. 3 days per month 1 Male Black
April, May and June 2012
New Management Development Programme for Junior Managers – Wits. 1 Week per month 1 Male Black
STAFF DEVELOPMENT
55
PROVINCIAL STAKEHOLDER FORUMThe target for the Province is to launch the Provincial Stakeholder forum in Quarter 2.
A meeting was held with the Executive Members of the District Stakeholder forums on 15 June 2012. During this meeting a Provincial Steering Committee was elected. The Steering committee will be in charge of the preparations for the launch of the Provincial Stakeholder Forum
On 22 June 2012 a meeting was held with the Provincial Steering Committee. During this meeting the area was identified where the launch will take place as well as the additional stakeholders that need to form part of the preparatory meetings. These stakeholders will also provide services during the launch. A programme was developed for preparatory meetings with the stakeholders. The logistics were also discussed to determine the responsibilities of the stakeholders
The proposed area for the launch: Thembisile Hani Local municipality at Kwaggafontein Stadium.
The proposed dates for the launch: 27 and 28 September 2012
The dates for preparatory meetings:
13 July 2012
27 July 2012
10 August 2012
24 August 2012
07 September 2012
14 September 2012
21 September 2012
56
STAKEHOLDER FORUMS
MUNICIPALITY DATES OF MEETINGS
Gert Sibande District Municipality 16 May 2012
Nkangala District Municipality 5 June 2012
Nkomazi Local Municipality 24 April 2012, 10 and 25 May 2012; 13 June 2012
Msukaligwa Local Municipality 22 May 2012
Mkhondo Local Municipality 30 May 2012
Umjindi Local Municipality 18 April 2012, 15 May 2012
Lekwa Local Municipality 22 May 2012
Bushbuckridge 11 and 18 June 2012
Goven Mbeki 7 June 2012
Albert Luthuli 11 June 2012
Mbombela 22 June 2012
Delmas 21 June 2012
Emahkazeni Local Municipality 10 May 2012, 14 June 2012
57
BUSINESS PLAN AND PERFORMANCE AGREEMENT
PERFORMANCE ASSESMENT REPORTS 2011/12
PERFORMANCE AGREEMENTS 2012/13 BUSINESS PLAN
99.9% 2011/2012 assessment reports submitted. 1 Official seconded to ORTIA by the end of April 2012.
• 638 ( One official passed away during Q1 as a result the capacity slide indicates 637 filled posts) officials in the Province.
• 624 signed performance agreements.
• 98% Performance agreements submitted.
• 14 not submitted - 1 seconded to security at Ortia, 13 officials suspended.
The Provincial Business have been compiled and signed off and submitted.
58
INTERACTION OF STAFF
The Province interact with staff through the following meetings:
Provincial Management meetings (SMS, Provincial Support & Office Managers) – MonthlyRegional Meetings - monthlyDistrict Management Meeting (Local Office Managers & Support) - WeeklyStaff Meetings – WeeklyQuarterly Reviews Meetings
STAFF ENGAGEMENTS
59
Issue Achievements What has improved
Logis
The province is now issuing their own order numbers for BI-488’s and accommodation. Payments will also be done in the province. 165 Order numbers were issued
Improvement of turn-around times on orders and payments.
Relocation of LOM Middelburg
The old accommodation was not OHS compliant. This took a few years to accomplish.
New offices are according to DHA specification and the working conditions are much better for the officials
Achievements
60
Infrastructure:- It is very difficult to secure accommodation in the rural area. Landlords in these areas do not have the funding to upgrade the accommodation according to the specifications.- Long processes by the Department of Public Works to secure accommodation
Late Registration of Birth:- Applicants do not show up for interviews- Applicants do not have the all the necessary documents, parents are not always available
Illegal Foreigners:- The influx of illegal foreigners through the porous borders
Thusong Centres:- Opening of Thusong Centres without the involvement of Home Affairs. Offices are not according to our specifications, human capacity is not available as well as equipment.
Mobile Offices: There are system problems with the Mobile Offices, but a contract has been signed with the service provided to assist
Cable theft:- Telephone lines (copper) are stolen, specifically in the Nkomazi area. As a result the computers are not working at the offices in the area.
CHALLENGES
61
RE A LEBOGA
SIYABONGA
THANK YOU
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