presentation skills in managerial communications

Developing Oral and Developing Oral and Online PresentationsOnline Presentations

• Presented By

• Mr Sadam Hussain indhar

Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 16 - 1

Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 16 - 2

Building Your Career Building Your Career with Oral Presentationswith Oral Presentations

Display Your Skills

Think on Your Feet

Grasp Complex Issues

Handle Challenges

Chapter 16 - 3

The Three-Step The Three-Step ProcessProcessFlow of the Message

Planning

Step 1

Writing

Step 2

Completing

Step 3

Substance of the Message

Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 16 - 4

Planning the Planning the PresentationPresentation

AnalyzeAnalyzethe Situationthe Situation

SelectSelectthe Mediumthe Medium

GatherGatherInformationInformation

Organize theOrganize theInformationInformation

Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 16 - 5

Analyzing the Analyzing the SituationSituation

Information

Persuasion

Collaboration

Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 16 - 6

Analyzing the Analyzing the AudienceAudience

Supportive Uninterested Hostile

Interested-Neutral Apprehensive

Audience Mindsets

Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 16 - 7

SeatingArrangements

Café Style

ConferenceTable

Horseshoeor “U” Shape

Classroomor Theater

Assessing the Assessing the EnvironmentEnvironment

Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 16 - 8

Web-BasedPresentations

In-PersonPresentations

Selecting the MediumSelecting the Medium

Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 16 - 9

Organizing the Organizing the PresentationPresentation

Main Idea Scope Approach

Time Limits

Attention Span

Direct

Indirect

One Message

Audience Needs

Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 16 - 10

Preparing the OutlinePreparing the OutlineI. State purpose and main ideaII. Organize major points and subpointsIII. Identify introduction, body, closeIV. Show your connectionsV. Show your sourcesVI. Choose a title

Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 16 - 11

The Speaking OutlineThe Speaking Outline

PresentationCues

PresentationReminders

Arrange Your Notes

Add Delivery Cues

Select Key Words

Follow Planning Outline

Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 16 - 12

Adapting to the Audience

Composing the Presentation

Writing the Writing the PresentationPresentation

Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 16 - 13

Adapting to the Adapting to the AudienceAudience

Small Groups Large Audiences

Casual Style

Promote Participation

Simple Visuals

Formal Style

Control Participation

Multimedia

Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 16 - 14

Composing the Composing the PresentationPresentation

The Introduction

Arouse Interest

Build Credibility

Preview Message

Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 16 - 15

Composing the Composing the PresentationPresentation

The Body

Discuss Ideas

Connect Ideas

Capture Attention

Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 16 - 16

Composing the Composing the PresentationPresentation

The Conclusion

Restate Main Points

Describe Next Steps

End on a Strong Note

Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 16 - 17

Completing Completing PresentationsPresentations

Master the Delivery

Prepare to Speak

OvercomeAnxiety

Respond toQuestions

Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 16 - 18

Mastering Your Mastering Your DeliveryDelivery

MemorizingMemorizing

ImpromptuImpromptuSpeakingSpeaking

ReadingReading

SpeakingSpeakingFrom NotesFrom Notes

Subject Matter

Speaking Occasion

PurposeAu

dien

ce

Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 16 - 19

Preparing to SpeakPreparing to SpeakKnow the Material

Practice the Delivery

Location Audience Culture

Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 16 - 20

Overcoming AnxietyOvercoming AnxietyPractice for success

Prepare extra material

Think positively

Visualize success

Take deep breaths

Be ready to go

Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 16 - 21

Overcoming AnxietyOvercoming AnxietyDo not panic

Be comfortable

Focus on the message

Focus on the audience

Seek friendly faces

Keep on going

Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 16 - 22

Nonverbal SignalsNonverbal Signals

ControlledControlledBeginningBeginning

Sound ofSound ofYour VoiceYour Voice

RelaxedRelaxedPosturePosture

Speaking with Speaking with ConfidenceConfidence

Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 16 - 23

Responding to Responding to QuestionsQuestions

Focus on QuestionerFocus on Questioner Survive the Hot SeatSurvive the Hot Seat

Respond AppropriatelyRespond Appropriately Encourage QuestionsEncourage Questions

Maintain ControlMaintain Control End the PresentationEnd the Presentation

Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 16 - 24

Developing Oral and Developing Oral and Online PresentationsOnline Presentations