pittsford crew spring 2014 parent meeting. agenda pm introduction principles, policies,...

PITTSFORD CREWPITTSFORD CREW

Spring 2014Spring 2014Parent MeetingParent Meeting

AgendaAgenda PM IntroductionPM Introduction

Principles, Policies, Procedures, CommitmentPrinciples, Policies, Procedures, Commitment Health & Safety Health & Safety VolunteeringVolunteering

Parents’ CommitmentParents’ Commitment FundraisingFundraising FinanceFinance

Budget ReviewBudget Review PM ProgramPM Program

Practice and Regatta SchedulePractice and Regatta Schedule Registration & DeadlinesRegistration & Deadlines Communication & ContactsCommunication & Contacts ClothingClothing PM Meet the CoachesPM Meet the Coaches

IntroductionIntroduction

OUR VISION:

“Achieving Ever Increasing Excellence in

Rowing”

OUR MISSION: The Pittsford Crew Community will achieve a winning tradition in a safe and fun environment. We will teach rowing while instilling the values of fairness, respect, and teamwork. Our Community is dedicated to providing an enriching experience that strives for athletic excellence, supports youth rowing and inspires a life long passion for the sport.

OUR VALUES:1. Safety2. Teamwork3. Respect4. Sportsmanship5. Commitment 6. Fun /

Camaraderie7. Competitive

• No participants are cutNo participants are cut• Competitive teamCompetitive team• Every team member to Every team member to

contribute by developing contribute by developing competitive rowing skillscompetitive rowing skills

• Attempt to get everyone to Attempt to get everyone to race at every regattarace at every regatta

Principles:Principles:Priorities Priorities

• FamilyFamily• SchoolworSchoolworkk

• RowingRowing

Principles:Principles:PrioritiesPriorities

Policies & ProceduresPolicies & Procedures

Check out the Handbook!Check out the Handbook!

Web site: go to Documents Tab Web site: go to Documents Tab

Attendance MATTERS!Attendance MATTERS!

• If you are unable to practice:

• inform the coaches earlyand

• don’t come to practice

Policy:Policy: USRA Youth USRA Youth NationalsNationals

Only Varsity competitorsOnly Varsity competitors Entries vary each year depending on Entries vary each year depending on

which boats qualify at NY States which boats qualify at NY States Championships.Championships.

Regatta in Sacramento, CA: June 13-Regatta in Sacramento, CA: June 13-15, 201415, 2014

Details / cost estimates in documents Details / cost estimates in documents section on the web site section on the web site

Policy:Policy: USRA Youth USRA Youth NationalsNationals

Pittsford Crew will provide:Pittsford Crew will provide: Boats (boat rental), insurance, some supplies, Boats (boat rental), insurance, some supplies,

and organizational assistanceand organizational assistance Families must divide the cost of:Families must divide the cost of:

coaches’ travel/accommodations/food, regatta coaches’ travel/accommodations/food, regatta food/suppliesfood/supplies

Families also incur their own costs of Families also incur their own costs of travel, accommodations and meals.travel, accommodations and meals.

Details / cost estimates in documents Details / cost estimates in documents section on the web sitesection on the web site

Health & Safety OverviewHealth & Safety Overview

The Culture of Safety Health Forms/Questionnaires

Specific needs (Asthma Action Plans, Diabetes) Emergencies Update during season if any changes

U.S. Rowing Safety Guidelines Swim Test-required Coaches Training –

CPR, first aid training First aid equipment/AEDS

Safety On The Water Launches Weather Wind Speed Water flow rate Air and water temperature

Boat/Equipment Maintenance

The Culture of Safety Seminars/Newsletter Nutrition/Hydration

Small healthy snacks before practice- especially if coming from school

Protein/complex carbohydrates Water bottle

Proper Clothing/Hypothermia Temperature – Cold/Snowing to 70’s Layers of non cotton clothes Change of clothes

The Culture of Safety

Sunscreen Sunburn Skin Cancer

Report Injuries to Coaches Expected discomfort vs. Injury Repetitive motion injury May request evaluation/note from PCP

Parking Lot Guidelines Volunteering

VolunteeringVolunteering

Stacy LeylandStacy Leyland

Volunteer CoordinatorVolunteer Coordinator

sleyland@pittsfordcrew.sleyland@pittsfordcrew.orgorg

Parent’s CommitmentParent’s CommitmentParents are critical to the operation of Pittsford Parents are critical to the operation of Pittsford

Crew!!!Crew!!! Responsibility of ParentsResponsibility of Parents

Each family is expected to take on 3 volunteer Each family is expected to take on 3 volunteer jobs per enrolled athlete. jobs per enrolled athlete.

Support during fundraising effortsSupport during fundraising efforts Over 400+ Volunteer opportunities to fill Over 400+ Volunteer opportunities to fill

this Springthis Spring 220 for Pittsford Regatta220 for Pittsford Regatta

Thank you for your hours of volunteering Thank you for your hours of volunteering that allow Pittsford Crew to operate. The that allow Pittsford Crew to operate. The program can’t run without you! program can’t run without you! http://pittsfordcrew.ivolunteer.com (link http://pittsfordcrew.ivolunteer.com (link on website)on website)

(link available on the Pittsford Crew website)

Critical volunteer Critical volunteer needsneeds

Launch drivers –Launch drivers –Regattas do not happen Regattas do not happen without themwithout them

Launch drivers - Contact: Greg Bonsib, Launch drivers - Contact: Greg Bonsib, bonsib@hotmail.combonsib@hotmail.com

FundraisingFundraisingKen PlotkinKen Plotkin

Anita Anita KealeyLillian Ash

FundraisingFundraising

““Crew for the Kids” ErgathonCrew for the Kids” ErgathonSunday, May 3rd, 9:00 AM – 5:00 PMSunday, May 3rd, 9:00 AM – 5:00 PM

at Eastview Mallat Eastview Mall• Row one hour on event dayRow one hour on event day

• $100 minimum contribution per $100 minimum contribution per family, reimbursed if the family raises family, reimbursed if the family raises

$100 or more $100 or more

2014 Ergathon

• A trifold paper brochure will be available to send or give to potential donors.

• New this year:

• Pittsford Crew’s fundraising through “Piggybackr”!

• The P Crew Power Relay Race

• A trifold paper brochure will be available to send or give to potential donors.

• New this year:

• Pittsford Crew’s fundraising through “Piggybackr”!

• The P Crew Power Relay Race

2014 Ergathon

• “Piggybackr” is a website for club and sports fundraising.

• Easy instructions will be given for each athlete to:

• establish an individual webpage on the P Crew site

• send email donation requests with the website link

• donations may be made by credit card or check

• donations will be credited to the sponsored athlete

• “Piggybackr” is a website for club and sports fundraising.

• Easy instructions will be given for each athlete to:

• establish an individual webpage on the P Crew site

• send email donation requests with the website link

• donations may be made by credit card or check

• donations will be credited to the sponsored athlete

2014 Ergathon

• If 80% of Pittsford Crew’s athletes participate in fundraising*, we will provide up to $1000 for the purchase of a facility item of their choice**.

* participation will be defined by the athletes developing an individual webpage and sending at least 10 donation requests

** the squad with the highest participation rate will choose the facility item from a wish list that they develop.

• If 80% of Pittsford Crew’s athletes participate in fundraising*, we will provide up to $1000 for the purchase of a facility item of their choice**.

* participation will be defined by the athletes developing an individual webpage and sending at least 10 donation requests

** the squad with the highest participation rate will choose the facility item from a wish list that they develop.

FundraisingFundraising

Corporate sponsorship program:Corporate sponsorship program: Logo on website, regatta banners, Logo on website, regatta banners,

and on regatta programs.and on regatta programs. Gold level $500 (one year), Silver Gold level $500 (one year), Silver

level $250 (one season).level $250 (one season). Information folders available Information folders available

tonight, also a tab on the website.tonight, also a tab on the website. Contact Ken Plotkin with any Contact Ken Plotkin with any

questions.questions.

FinanceFinance

John LeylandJohn Leyland

TreasurerTreasurer

jleyland@pittsfordcrew.jleyland@pittsfordcrew.orgorg

Financial ReviewFinancial Review Tuition covers 10 weeks of training, Tuition covers 10 weeks of training,

regattas, and hospitality for athletes.regattas, and hospitality for athletes. Full use of one of the best rowing Full use of one of the best rowing

facilities in the U.S. – Indoor Rowing facilities in the U.S. – Indoor Rowing Center is a world-class facility.Center is a world-class facility.

Professional coachingProfessional coaching Excellent equipmentExcellent equipment

* Travel and accommodations for NYS Championships are paid separately.

Where does my Tuition Where does my Tuition Go?Go?

Coaches’ SalariesCoaches’ Salaries Coach Training Coach Training Hospitality at RegattasHospitality at Regattas Pittsford Indoor Rowing CenterPittsford Indoor Rowing Center Regatta FeesRegatta Fees Equipment MaintenanceEquipment Maintenance Insurance, more insuranceInsurance, more insurance Boathouse Master Boathouse Master Utilities and Building MaintenanceUtilities and Building Maintenance Launches and Truck GasLaunches and Truck Gas US Rowing MembershipUS Rowing Membership And the list goes on…And the list goes on…

To bring your child an outstanding To bring your child an outstanding programprogram!!

2014 Equipment 2014 Equipment Purchases (from Purchases (from

Fundraising)Fundraising)Focus on infrastructure –Docks (short dock in 2014)One new safety launch +

motorSaving for long dock

ALL equipment comes from fundraising!

PLEASE have your athlete participate in the spring ergathon!

ALL equipment comes from fundraising!

PLEASE have your athlete participate in the spring ergathon!

ProgramProgram

Kristin WilliamsonKristin Williamson

Spring Spring PracticePractice Schedule Schedule Follow winter schedule for first few Follow winter schedule for first few

weeksweeks Look at: Schedules tab on website for Look at: Schedules tab on website for

weekly scheduleweekly schedule Check call in line: 234-7463Check call in line: 234-7463 After we transition to the waterAfter we transition to the water

Girls practice 3:30 PM – 5:45 PMGirls practice 3:30 PM – 5:45 PM Boys practice 5:30 PM – 7:45 PMBoys practice 5:30 PM – 7:45 PM Please arrive ready to practice!Please arrive ready to practice! No practice April 14-18No practice April 14-18

Spring 2014 Regatta Spring 2014 Regatta ScheduleSchedule

Ithaca Icebreaker, Sun, April 27Ithaca Icebreaker, Sun, April 27 State Championships, Saratoga, State Championships, Saratoga,

Sat/Sun, May 10-11Sat/Sun, May 10-11 Novice return home Saturday night, May 10Novice return home Saturday night, May 10

Syracuse Chargers, Sat, May 17Syracuse Chargers, Sat, May 17 MHS & SHS Junior/Senior PromMHS & SHS Junior/Senior Prom

Pittsford Regatta, May 24-25 Pittsford Regatta, May 24-25 (Memorial Day Weekend)(Memorial Day Weekend)

End of Year Picnic – June 1End of Year Picnic – June 1 If qualified: Youth Nationals June 13-15If qualified: Youth Nationals June 13-15

Check emails and the Website for Check emails and the Website for updates!updates!

Regatta TransportationRegatta Transportation For local regattas, parents provide their For local regattas, parents provide their

athletesathletes’’ transportation transportation Driving directions will be on the websiteDriving directions will be on the website All rowers are expected to be at the regatta All rowers are expected to be at the regatta

all day to help unload/reload trailerall day to help unload/reload trailer Rowers should not drive themselves Rowers should not drive themselves

beyond Monroe County regatta sitesbeyond Monroe County regatta sites For NY States, buses will take the athletes For NY States, buses will take the athletes

to/from Saratoga, and from the hotel to the to/from Saratoga, and from the hotel to the race site.race site.

RegistrationRegistration

Lisa RileyLisa Riley

Jen SpragueJen Sprague

Email: Email: registrar@pittsfordcrewregistrar@pittsfordcrew.org.org

Forms Due Sunday, March Forms Due Sunday, March 23 - 3 pm23 - 3 pm

• US Rowing waiver (online completion, code = US Rowing waiver (online completion, code = E9NNK)E9NNK)

• Sports Questionnaire/permission slip (online)Sports Questionnaire/permission slip (online)• Medical form filled out by physician dated after Medical form filled out by physician dated after

8/1/12 (if not previously submitted during Fall 8/1/12 (if not previously submitted during Fall or Winter)or Winter)

• Volunteer sign-upsVolunteer sign-ups• Payments Payments

Contact John Leyland, Treasurer, for alternate Contact John Leyland, Treasurer, for alternate payment planspayment plans

Contacts & Contacts & Communications Communications

Pittsford_Crew Pittsford_Crew

PCrew_RegattaPCrew_Regatta

• Weekly newsletter – Weekly newsletter – • Julie Daugherty - ejcfdaugherty@gmail.com; Julie Daugherty - ejcfdaugherty@gmail.com;

• Contacts on web siteContacts on web site• info@pittsfordcrew.org // info@pittsfordcrew.org //

registrar@pittsfordcrew.orgregistrar@pittsfordcrew.org

• Information Line 234-7463 Information Line 234-7463 • Board meetings – 2Board meetings – 2ndnd Tuesday of each Tuesday of each

monthmonth• Board membership - Board membership -

Uniforms & ClothingUniforms & Clothing

Kim CurtinKim CurtinGraywearGraywear

FanwearFanwear

UnisuitsUnisuits

Varsity JacketsVarsity JacketsAmy MesmerAmy Mesmer

Contact info on the web siteContact info on the web site

Spring Uniforms:Spring Uniforms:

All novices and varsity All novices and varsity require unisuit for spring require unisuit for spring racing. racing.

Fanwear for parents Fanwear for parents too…too…

http://www.pittsfordcrew.org/apparel.shtml

Web siteWeb site

Parent meeting notes (these Parent meeting notes (these slides) at:slides) at:http://www.pittsfordcrew.org/documents

Thanks to Neal GarberThanks to Neal Garber

Meet with the CoachesMeet with the Coaches Novice Girls – Head Coach Barb KindigNovice Girls – Head Coach Barb Kindig

Assistant Coaches Lisa Craigie and Liz Assistant Coaches Lisa Craigie and Liz KowalkeKowalke

Novice Boys – Head Coach Barb KindigNovice Boys – Head Coach Barb Kindig Assistant Coaches Liz Kowalke and Erin Assistant Coaches Liz Kowalke and Erin

McMullenMcMullen Varsity Girls – Head Coach Jamie SpotoVarsity Girls – Head Coach Jamie Spoto

Assistant Coaches Karen Morgan, Jon Covney, Assistant Coaches Karen Morgan, Jon Covney, Jesse HorningJesse Horning

Varsity Boys – Head Coach Patrick FrickeVarsity Boys – Head Coach Patrick Fricke Assistant Coaches Jon Covney, Andrew Assistant Coaches Jon Covney, Andrew

Reswow, Julia Evans, Nicole ShattuckReswow, Julia Evans, Nicole Shattuck