piedmont college student work program piedmont college student work program
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Piedmont College Student Work Program
PIEDMONT COLLEGE
Student Work Program
Piedmont College Student Work Program
Student Worker Training
Piedmont CollegeStudent Employment Program
MISSION STATEMENT
The mission of the Student Employment Program at Piedmont College is to provide students a meaningful work experience aimed at enhancing college and career goals, while providing financial support. The Student Employment Program assists the college and community businesses by developing employment opportunities that will allow students to earn money, expand academic preparation, and explore career objectives through college work experience.
Piedmont College Student Work Program
Reason For Training
Federal Government Guidelines
Student Worker Policy and Procedures
Create & Maintain a Positive Learning Environment
Piedmont College Student Work Program
Types of Work Programs Two Programs-Work Study or Aid
Federal Work Study (FWS) Funds from the Government for student work Supplements approximately 20% of the college student
work program Must meet financial need criteria to qualify for FWS
Work Aid Funded by Piedmont College 80% of program budget is Piedmont Funds for work aid Provides job opportunities for those not eligible for FWS
Piedmont College Student Work Program
New Student Hire Packet
A Student Hire Packet must be completed and returned to the Human Resources Office on the first day of work!
These packets help us to: Maintain Student Employee Records Perform credit & background checks Record Confidentiality Statements Maintain Student Worker Training Attendance Records Prove your Eligibility to Work in the United States
Piedmont College Student Work Program
New Student Hire Packet
All students hired must complete a packet before they commence work.
Checklist must be completed & signed.Supervisor forwards to Human Resources
Office If packet is not completed and signed,
Human Resources will return entire packet to supervisor for completion.
Piedmont College Student Work Program
Benefit Package
Students are not eligible to receive: Health/dental options Vacation/sick/holidays Disability/life insurance Retirement benefits Job Security/Budget Unemployment Benefits
Piedmont College Student Work Program
Employment Eligibility
Must be enrolled in school to workMay work summer with proof of fall
registrationMaintain satisfactory academic performanceMust be a citizen or permanent resident of
the United States or show proof of eligibility to work on campus
Piedmont College Student Work Program
Proper Attire
Must dress appropriately for the JOB Avoid dressing as if you were going to class No torn clothing No pajamas, miniskirts, or tank tops No excessive exposure of skin No undergarments in view
Ask your supervisor for specific department requirements Ask, “What is appropriate for me to wear in this position?” Students in highly visible positions should remember that they are often a
prospective student’s first impression of the college; look respectable.
Piedmont College Student Work Program
Confidentiality
All information is CONFIDENTIAL Information you see, hear, read, etc. is NOT to be
repeated, shared or acted upon outside of your work environment
Must be careful to limit information you provide over the phone or in person.
Confidentiality Statement Covers on-line access to computer data Covers data viewed, discussions heard, etc…
FERPA Motto: “Keep any information obtained in the workplace at the workplace.”
Piedmont College Student Work Program
Absenteeism
Excessive absences or failure to work scheduled hours may result in termination
Unexpected absences should be reported by telephone or in person
Must report absence or tardiness immediately to supervisor
Always discuss future absences or scheduling conflicts with your supervisor in advance.
Student Workers are employees at will. Employment can be terminated at any time should the supervisor feel you are not respecting the position you hold.
Piedmont College Student Work Program
Conflict Resolution
Conflicts should be resolved through the supervisor.
If conflicts cannot be resolved through the supervisor, they should be reported to the Assistant Vice President of Finance and Human Resources.
Piedmont College Student Work Program
Work Hours
Students shall follow a predetermined work schedule and are expected to work all scheduled hours each week.
Maximum Hours (determined by total number of earned hours) If you are working in two departments, you cannot exceed your total
maximum number of hours If working in more than one department, a set schedule for each
department must be implemented. Cannot be in two places at once (no overlap) Complete a separate timesheet for each department Transfer of Jobs requires notification of supervisor and Human
Resources Office in the form of a new Job Description Do NOT work during class times. If class is canceled or dismissed
before its regularly scheduled time, it MUST be explained and initialed by your supervisor on the timesheet. Best not to ever list a time that is scheduled for class.
Piedmont College Student Work Program
Breaks are Mandatory
Shifts lasting longer than 5.00 hours require a 30 minute meal break. a student must LOG OUT for 30 minutes on their timesheet
Shifts lasting longer than 8.00 hours require a 1 hour
meal break. a student must LOG OUT for one hour on their timesheet
Meal Breaks must show on timesheet and are unpaid. Example:
8:00- 5:00, might appear as: 8:00 – 1:00, 2:00 – 5:00 2:00-8:00, might appear as: 2:00 –4:30, 5:00 to 8:00
Piedmont College Student Work Program
Timesheets
Timesheets must be turned in on time (bi-weekly/ 5PM Thursdays) Students should make every effort to complete and turn in a
timesheet by the date indicated on the pay schedule. Late timesheets shall be submitted the next pay period.
Must be typed & completed accurately It is recommended that you create a Master Timesheet with
your class schedule for the semester already grayed out. Make sure all areas of timesheet are complete and accurate. Double-check all amounts for accuracy and sign your timesheet
before submitting it to your supervisor. Incomplete timesheets will be returned to students for
correction and students will be paid next pay period.
Piedmont College Student Work Program
Payroll Check sheet
Pay period is documented on the timesheet
Times worked during class are explained and initialed
Required breaks are indicated
Maximum hour limits (8, 11, or 15) are not exceeded
Number of hours and Pay are calculating correctly
Both the student and supervisor signatures are present Helpful Hints:
Use a light gray fill and your ink cartridge will go further! Do not copy/paste cells. Keep a copy of your Master Timesheet on your home computer
and update it each day you work to avoid forgetting what hours you worked during the past weeks.
Piedmont College Student Work Program
Serious Infractions
Falsifying timesheets and breach of confidentiality are serious infractions. Students who commit such infractions of the employment policy are subject to judicial action at a college level and criminal prosecution by the
U.S. Department of Education.
Examples: Student fails to work their shift, but records the hours anyway. Student records hours on timesheet and does not work their
entire shift listed on timesheet. Student allows another student to work in their place, but still
counts those hours on their own timesheet.
Piedmont College Student Work Program
Timesheet Due Date Form
STUDENT WORKER/GRADUATE ASSISTANT PAYROLL SCHEDULE
2010-2011
Pay Period
Student Worker Due Date to Dept.
Pay Date
6/28-7/11/10 7/8/10 7/15/10
7/12-7/25/10 7/22/10 7/29/10
7/26-8/8/10 8/5/10 8/12/10
8/9-8/22/10 8/19/10 8/26/10
8/23-9/5/10 9/2/10 9/9/10
9/6-9/19/10 9/16/10 9/23/10
9/20-10/3/10 9/30/10 10/7/10
10/4-10/17/10 10/14/10 10/21/10
10/18-10/31/10 10/28/10 11/4/10
11/1-11/14/10 11/11/10 11/18/10
11/15-11/28/10 11/24/10 **** 12/2/10
11/29-12/12/10 12/9/10 12/16/10
12/13-12/26/10 12/23/10**** 12/30/10
For Example Only
The “Pay Period” is the two-week date range in which you work. This also goes in the “Time Period” section on your Timesheet.
The “Pay Date” is the day you can pick your paycheck up in the Business Office.
This is the date you must have your timesheet delivered to your supervisor by in order to get paid.
Piedmont College Student Work Program
Student Name: John Smith Student ID#: Department: Financial Aid
Time Period: 6/28/10 - 7/11/10 Grad / Stud Undergraduate SuperV. Name: Bob Hope
Place an "X" in each time space that you worked each day. Place an "X" in each time space that you worked each day.
Mon. Tues. Wed. Thurs. Fri. Sat. Sun. Mon. Tues. Wed. Thurs. Fri. Sat.
8:00 - 8:15: AM 8:00 - 8:15: AM x 8:15 - 8:30 AM 8:15 - 8:30 AM x 8:30 - 8:45 AM 8:30 - 8:45 AM x 8:45 - 9:00 AM 8:45 - 9:00 AM x 9:00 - 9:15 AM 9:00 - 9:15 AM x 9:15 - 9:30 AM 9:15 - 9:30 AM x 9:30 - 9:45 AM 9:30 - 9:45 AM x
9:45 - 10:00 AM 9:45 - 10:00 AM x10:00 - 10:15 AM 10:00 - 10:15 AM x10:15 - 10:30 AM 10:15 - 10:30 AM x10:30 - 10:45 AM 10:30 - 10:45 AM x10:45 - 11:00 AM 10:45 - 11:00 AM x11:00 - 11:15 AM x 11:00 - 11:15 AM x11:15 - 11:30 AM x 11:15 - 11:30 AM x11:30 - 11:45 AM x 11:30 - 11:45 AM x x11:45 - 12:00 PM x 11:45 - 12:00 PM x x12:00 - 12:15 PM x 12:00 - 12:15 PM x x12:15 - 12:30 PM x 12:15 - 12:30 PM x x12:30 - 12:45 PM x 12:30 - 12:45 PM x x12:45 - 1:00 PM x 12:45 - 1:00 PM x x 1:00 - 1:15 PM x x 1:00 - 1:15 PM x x 1:15 - 1:30 PM x x 1:15 - 1:30 PM x x 1:30 - 1:45 PM x x 1:30 - 1:45 PM x x 1:45 - 2:00 PM x x 1:45 - 2:00 PM x 2:00 - 2:15 PM x x 2:00 - 2:15 PM x 2:15 - 2:30 PM x x 2:15 - 2:30 PM x 2:30 - 2:45 PM x 2:30 - 2:45 PM x 2:45 - 3:00 PM x 2:45 - 3:00 PM x 3:00 - 3:15 PM x 3:00 - 3:15 PM x 3:15 - 3:30 PM x 3:15 - 3:30 PM x 3:30 - 3:45 PM x 3:30 - 3:45 PM x 3:45 - 4:00 PM x 3:45 - 4:00 PM x 4:00 - 4:15 PM 4:00 - 4:15 PM x 4:15 - 4:30 PM 4:15 - 4:30 PM 4:30 - 4:45 PM x 4:30 - 4:45 PM 4:45 - 5:00 PM x 4:45 - 5:00 PM 5:00 - 5:15 PM x 5:00 - 5:15 PM 5:15 - 5:30 PM x 5:15 - 5:30 PM x 5:30 - 5:45 PM x 5:30 - 5:45 PM x 5:45 - 6:00 PM 5:45 - 6:00 PM
Other Other
Daily Hours 0 0 1.5 0 6.25 0 0 8.75 0 2.25 0 0 0
Total Hrs 7.75 Total Check Amt. 39.91 Total Hrs 11.00
Student's Signature: _______________________________________
Supervisor's Signature:______________________________________ Total Hours 18.75 Print Sheet, Sign & Return to SuperV./Budg. Mang.If you place an "X" within the gray area, have your Supervisor initial. Total Check Amt 96.56 Financial Aid Cerification: _________________________
912654235
For Example Only
The information section must be completed in order for Human Resources to pay the correct student for the correct pay period.
Incomplete timesheets will be returned to the student.
Refer to the Pay Schedule for the correct “Time Period.”
The student and supervisor signatures are required.
Gray in your class schedule to indicate times you cannot work.
Every 8 hours, workers are required to take an hour long break.
Every 5 hours, workers are required to take a 30 minute break.
Piedmont College Student Work Program
Accidents must be reported immediately to Human Resources
Inappropriate behavior must be reported immediately
Work Related Injury/ Sexual Harassment
Piedmont College Student Work Program
Questions?
Thank you for completing the Student Worker
Training !
www.piedmont.eduHuman Resources
Student Worker Program
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