petty cash management - the guide to viewing and understanding reports

Petty Cash Management The Guide to Viewing and Understanding Reports

This presentation shows you the reports that are available in the Petty Cash Module of the Cash Management System including: ◦ How to view them.

◦ Descriptions of their sections.

Introduction

Step 1: Launch the System

Step 2: Navigate to the Petty Cash Module*

* If the module doesn’t open by default.

Step 3: Click on the Go To Transaction Logs Link*

* This option is only available if there are open transaction logs.

The Transactions Sub Module is Opened*

* In Details (Tabular) View.

Step 4: Open a Log That Contains Transactions*

* It can be an open or closed log and in either Details or Form view.

Step 5: Click the Button Corresponding to the Report You Want to View

Transaction Logs Report

Step 1: Click the Transaction Logs Button

Step 2: Choose to View Only the Current Log or All Logs

Option 1: View Only the Current Transaction Log*

Summary Displays

the transaction log information

Transactions Displays each transaction for

the period

* The ‘Yes’ button was clicked on the previous screen.

Option 2: View All Transaction Logs

* The ‘No’ button was clicked on the previous screen.

Divider Each Log is Divided by

This Dashed Line

Reconciliation Report

Step 1: Click the Reconciliation Report Button

The Reconciliation Report is Displayed*

* Only one period can be viewed in a single report.

First Page Displays

the Reconciliation and the

Closing Details

Reconciliation Report - Page 2

Transaction Page(s) Displays

the Detailed Transactions for the Period

Transaction Vouchers (Full)

Step 1: Click the Transaction Voucher (Full) Button

The Full Transaction Voucher*

Cash Out Details Displays

the Cash Out Details

Expense Details Displays

the Expense Details

* Only the current transaction appears on the report.

Petty Cash Management Guides

Introductions ◦ Introduction to Petty Cash

◦ Introduction to the Petty Cash Management Module

Deep Dives ◦ Module Navigation

◦ How to Record Transactions

◦ How to Manage Logs and Transactions

◦ How to Perform a Reconciliation

◦ The Guide to Viewing and Understanding Reports

Library Home

Summary

There are three reports available in Petty Cash Management: 1. Transaction Logs Report

2. Reconciliation Report

3. Transaction Voucher (Full – Contains Both the Cash Out and the Expense Details)

The reports can be viewed by clicking their respective button on the Petty Cash Management screen.

David Olson

E-Mail: David.Olson@DavidRobertsOlson.com

Phone: +66 86 924-8482

Skype: DavidRobertsOlson

All original content copyright © 2013 by David Roberts Olson. All rights reserved.

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