parts of a letter - placement and special stationery unit 15 – correspondence lesson 73

PARTS OF A LETTER - PLACEMENT AND SPECIAL STATIONERY

Unit 15 – Correspondence Lesson 73

Unit 15 - Lesson 73 Parts of a Letter - Placement and Special Stationery

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WELCOME!

Unit 15

Unit 15 - Lesson 73 Parts of a Letter - Placement and Special Stationery

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LETTER PARTS AND SPECIAL STATIONERY

Placement of letter parts is summarized in the following slides. If a letter contained all elements, they would be placed in the order shown.

Some correspondence uses specially sized stationery. These are known as Executive and Half-Sheet.

Unit 15 - Lesson 73 Parts of a Letter - Placement and Special Stationery

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PARTS OF A LETTER

Parts of a letter include: Date line On-arrival notation

Confidential; Personal Inside Address Salutation

Dear Mr. Smith: Subject line

Subject:

Unit 15 - Lesson 73 Parts of a Letter - Placement and Special Stationery

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PARTS OF A LETTER (cont’d) Body Complimentary closing

Cordially yours, Yours truly, Sincerely,

Company name XYZ Company

Writer’s identification Harry Thompson,

Manager

Unit 15 - Lesson 73 Parts of a Letter - Placement and Special Stationery

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PARTS OF A LETTER (cont’d) Reference initials

Keyboardist’s initials Enclosure notation

Enclosure: FCC Report Delivery notation

By Fax, By Email, By Fed Ex

Unit 15 - Lesson 73 Parts of a Letter - Placement and Special Stationery

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PARTS OF A LETTER (cont’d) Copy notation

c: Barbara Azar Postscript notation

PS: I will call you next week. Blind copy notation

bc: Public Relations Office, FTC

The following two slides show these parts in greater detail.

Unit 15 - Lesson 73 Parts of a Letter - Placement and Special Stationery

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On Arrival notation

Inside address

Subject line

Date line

Salutation

Body

Unit 15 - Lesson 73 Parts of a Letter - Placement and Special Stationery

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Reference initialsEnclosureDelivery notationCopy notation

Blind copy notation

Company name

Complimentary closing

Postscript notation

Writer’s identification

Unit 15 - Lesson 73 Parts of a Letter - Placement and Special Stationery

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EXECUTIVE CORRESPONDENCE Stationery measures 7.25” by

10.5”. In Word select File > Page

Setup > Margins. Change the left and right

margins to 1” and the top and bottom to 1”.

Go to the Paper tab, and select Executive.

An example is on the next slide.

Unit 15 - Lesson 73 Parts of a Letter - Placement and Special Stationery

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Unit 15 - Lesson 73 Parts of a Letter - Placement and Special Stationery

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HALF-SHEET CORRESPONDENCE A letter on a half-sheet

measures 5.5” by 8”. In Word select File > Page

Setup > Margins. Change the left and right

margins to .75” inches and the top and bottom to 1”.

Go to the Paper tab, select Custom, and change the width to 5.5” and the height to 8.5”.

An example is on the next slide.

Unit 15 - Lesson 73 Parts of a Letter - Placement and Special Stationery

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