parts of a letter - placement and special stationery unit 15 – correspondence lesson 73
TRANSCRIPT
PARTS OF A LETTER - PLACEMENT AND SPECIAL STATIONERY
Unit 15 – Correspondence Lesson 73
Unit 15 - Lesson 73 Parts of a Letter - Placement and Special Stationery
2
WELCOME!
Unit 15
Unit 15 - Lesson 73 Parts of a Letter - Placement and Special Stationery
3
LETTER PARTS AND SPECIAL STATIONERY
Placement of letter parts is summarized in the following slides. If a letter contained all elements, they would be placed in the order shown.
Some correspondence uses specially sized stationery. These are known as Executive and Half-Sheet.
Unit 15 - Lesson 73 Parts of a Letter - Placement and Special Stationery
4
PARTS OF A LETTER
Parts of a letter include: Date line On-arrival notation
Confidential; Personal Inside Address Salutation
Dear Mr. Smith: Subject line
Subject:
Unit 15 - Lesson 73 Parts of a Letter - Placement and Special Stationery
5
PARTS OF A LETTER (cont’d) Body Complimentary closing
Cordially yours, Yours truly, Sincerely,
Company name XYZ Company
Writer’s identification Harry Thompson,
Manager
Unit 15 - Lesson 73 Parts of a Letter - Placement and Special Stationery
6
PARTS OF A LETTER (cont’d) Reference initials
Keyboardist’s initials Enclosure notation
Enclosure: FCC Report Delivery notation
By Fax, By Email, By Fed Ex
Unit 15 - Lesson 73 Parts of a Letter - Placement and Special Stationery
7
PARTS OF A LETTER (cont’d) Copy notation
c: Barbara Azar Postscript notation
PS: I will call you next week. Blind copy notation
bc: Public Relations Office, FTC
The following two slides show these parts in greater detail.
Unit 15 - Lesson 73 Parts of a Letter - Placement and Special Stationery
8
On Arrival notation
Inside address
Subject line
Date line
Salutation
Body
Unit 15 - Lesson 73 Parts of a Letter - Placement and Special Stationery
9
Reference initialsEnclosureDelivery notationCopy notation
Blind copy notation
Company name
Complimentary closing
Postscript notation
Writer’s identification
Unit 15 - Lesson 73 Parts of a Letter - Placement and Special Stationery
10
EXECUTIVE CORRESPONDENCE Stationery measures 7.25” by
10.5”. In Word select File > Page
Setup > Margins. Change the left and right
margins to 1” and the top and bottom to 1”.
Go to the Paper tab, and select Executive.
An example is on the next slide.
Unit 15 - Lesson 73 Parts of a Letter - Placement and Special Stationery
11
Unit 15 - Lesson 73 Parts of a Letter - Placement and Special Stationery
12
HALF-SHEET CORRESPONDENCE A letter on a half-sheet
measures 5.5” by 8”. In Word select File > Page
Setup > Margins. Change the left and right
margins to .75” inches and the top and bottom to 1”.
Go to the Paper tab, select Custom, and change the width to 5.5” and the height to 8.5”.
An example is on the next slide.
Unit 15 - Lesson 73 Parts of a Letter - Placement and Special Stationery
13