parents’ meeting (u) réunion des parents (u) parents’ meeting (u) réunion des parents (u)...

Parents’ meeting (U) Parents’ meeting (U) Réunion des parents (U)Réunion des parents (U)

October/octobre 2015

Welcome!Bienvenue!

Meeting agendaExecutive team, org chart, volunteers Presentation from Head-coach TreasurerRace coordinator BrandingEvents outside regular OSZ calendarAthlete of the month awards Fund raisingQuestions from parents

Check previous parent meeting slides on www.teamedelweissequipe.com

French and English

Org chart

Selection of Level Reps

U10: Dany Jacob-David. U12: Krista Wheatley U14: Pascale Bazinet. U16: Patrick McCarthy

Inform race secretary if Edelweiss had any scratches for their upcoming race

Prepare “what happened last week” – posting on Facebook or blog on website

Speed camp (U14, U16). Organize the lodging and meal planning for the speed camp. Register the Edelweiss athletes. Confirm the parents who will stay overnight at the cottage. Follow-up on payment for each participant. Tentative Dates:

U14 – February 17-21 (Calabogie) – see Karen Benson (lodging option) U16 – February 3-7 (MSM)

Head coach

A financial update…A financial update……by Chantal Martel, Treasurer…by Chantal Martel, Treasurer

We start off the Year with a positivepositive balance: $18,276$18,276

Last Year as a Club, we spent $75,147$75,147we made $82,844$82,844delta - $7,697$7,697

Please note – this includes

Please note – this includes all transactionsall transactions, including those

, including those

that end up being reimbursed to the Club (example – Club

that end up being reimbursed to the Club (example – Club

pays deposit hotel booking for parents)

pays deposit hotel booking for parents)

So..... where’s the money...So..... where’s the money......coming from?...coming from?

•Christmas Wreaths/Bake sale•SQA return•Edelweiss hosted races•Race fees

$2,350$1,400$8,700$35,800

...going towards?...going towards?

•OSZ/SQA Fees•Equipment (radios, wireless timing, batteries, drill bits, tools, medals, radios rental, brush gates, and more...)•Coaches training•Fitness Training / Nutritionist•Race fees•Mikaela Tommy donation

$17,230$11,450

$540$1,200$28,750$300

A financial update……by Chantal Martel, Treasurer

How about the other activities?How about the other activities?

Money in Money out Difference

Dryland (incl. T-Shirts)BBQ

$5,000 $4,282 $718$205

Trip to Jay PeakDéfi du Carnaval - Le Relais, Lac Beauport Qc

Regroupement U12

$13,160 $1,633

$13,012 $1,612 $240

$148 $21 $240

Pot luck $0 $0 A lot of fun!

Any questions? Also, feel free to see me after if you wish to obtain additional

details on the budget

Because these activities are optional, their cost is absorbed by those choosing to participate.

A financial update……by Chantal Martel, Treasurer

Race Coordinator

STEVE JAGURA

Juges de course-Race officialsFormation des officiels / Training for officials

Niveau 1: 9 ou/or 10 Jan 2016Niveau 2: 14 Nov 2015All Hands: 17 Nov 2015

Bénévolat / VolunteeringContribution monétaireStatistiques saison 2015

Parent involvementRace official and volunteering:

All families should complete level 1 trainingAll families: encouraged to complete level 2All families should contribute to 4 racing

activities (penalties?)

2015 Statistics – Official levelsLevel 1: 48 parentsLevel 2: 29 parentsLevel 3: 1 parent

Utilisation de Google Drive

Inscription pour le bénévolatVolunteering Register

Parents volontaires Edelweiss saison 2015 / Volunteer Parents Edelweiss 2015 season

Please fill in your name in the yellow boxes only/S.V.P. inscrire votre nom dans les cases jaunes seulement

Catégorie/ Category Official Race Position/Poste d'officiel pour la course

Niveau qualif

requis/Qualif Level

requiredRace Type / Type de course Race Type / Type de course Race Type / Type de course Race Type / Type de course

Date : Date : Date : Date : Préparation Date: Préparation Date: Préparation Date: Préparation Date:                    

Préparation/ Preparation  

1Chef préparation de piste/ Course preparation chief 1              

2Préparation de piste/Course Preparation 0              

3Préparation de piste/Course Preparation 0              

4Préparation de piste/Course Preparation 0              

5Préparation de piste/Course Preparation 0              

6Préparation de piste/Course Preparation 0              

7Préparation de piste/Course Preparation 0              

8Préparation de piste/Course Preparation 0              

9Préparation de piste/Course Preparation 0              

10Préparation de piste/Course Preparation 0              

Jury Chef de Course/Chief of Race 2              

Jury Chef de Course en formation/ In-training Chief of Race 2              

Jury Délégué Technique/Technical Director 2              

Jury Juge au départ/Start Referee 2              

Jury Juge à l'arrivée/Finish Referee 2              

Chrono Chef Chrono/Chief Timing 1              

Chrono Chef Chrono en formation/In-training Chief of Timing 1              

Chrono Chronométreur manuel à l'arrivée/Manuel chrono finish line 1              

Chrono Chronométreur 1 + Ordinateur/Timer 1 + Computer 1              

Chrono Chronométreur 2 + Ordinateur/Timer 2 + Computer 1              

Chrono Starter 1              

Chrono Assitant Starter/ Starter assistant 1              

Chrono Annonceur/Announcer 0              

Chrono Tableau affichage/Board results update - Voir/See note 1 0              

Piste/Course Chef de Piste/Chief of Course 2              

  Chef de Piste en formation/In-training Chief of Course 1              

1Équipe de piste/Course team 0              

2Équipe de piste/Course team 0              

3Équipe de piste/Course team 0              

4Équipe de piste/Course team 0              

5Équipe de piste/Course team 0              

1Dérapeur/Snow plow 0              

2Dérapeur/Snow plow 0              

3Dérapeur/Snow plow 0              

4Dérapeur/Snow plow 0              

Juges de Porte/ Gate Judges Chef Juge de Portes/Chief Gate Judge

2

1Juge de Porte/Gate Judge 1              

2Juge de Porte/Gate Judge 1              

3Juge de Porte/Gate Judge 1              

4Juge de Porte/Gate Judge 1              

5Juge de Porte/Gate Judge 1              

6Juge de Porte/Gate Judge 1              

7Juge de Porte/Gate Judge 1              

8Juge de Porte/Gate Judge 1              

Admin Secrétaire de course/ Race Secretary 0              

1Secrétariat, inscription/ Secretary, Registration, see/voir note 2 0              

2Secrétariat, inscription/ Secretary, Registration 0              

3  0              

2015 Statistics

Approx 80% families did 4 + volunteer days

2015 Race Volunteer - U10-U16 Statistics

2015 Race Volunteer – NG Statistics

70% families did 2+ volunteer days

Equipment manager

BrandingProfessional look: Website

Amazing products: Ski Jackets (Karbon)Cow bellsSki Boot bag badgesRed hoodie (Avalanche)Long TshirtDryland Tshirt

Under consideration: Ski straps

ResourcesOSZ Website

Race noticesPoints & StandingsEquipmenthttp://www.skioutaouais.qc.ca/

SQA websiteSki racing rulesAudi draw rules and winnerhttp://www.skiquebec.qc.ca

Sport Bien Etre Based on Safesport (USA)

www.sportbienetre.ca

Equipment U10 U12 U14-U16

Alpine racing helmet

Mandatory Mandatory Mandatory

GS skis Optional Optional Recommended

Slalom skis Optional Optional Recommended

GS poles, slalom poles

Optional Optional Recommended

Edelweiss team jacket

Optional Optional Optional

Mouth guard Optional Optional Recommended

Skin suit Not allowed Not allowed Mandatory

Chin guard Optional Recommended Recommended

Pole guard Optional Recommended Recommended

Shin guard Optional Recommended Recommended

Back Brace Optional Optional Optional

FIS helmet

Events outside OSZ calendarEvent U10 U12 U14-U16

Pre-season ski training (Killington)

Yes Yes Yes

Early season ski training (Tremblant)

Tentative Tentative Tentative

Defi carnaval Le Relais

Yes Yes No

Speed camp No No Yes

Camp Relève No No 2nd year U14- need to qualify

End of season provincials

No Need to qualify Need to qualify

CAN-AM finals No No Need to qualify

Example of expenses for outside events

Expenses Killington (Pre-Season) and Tremblant (Early Season) Trips

Speed camps Defi carnaval LE RELAIS

Accommodation See Next Slide Approx. $100 (arranged by the club) for 4-5 days

$125-150 per night

Meals $30- 50 per day $20-30 per day $30-50 per day

Coaching fees (accommodation, other expenses incl.)

$125 for 3 training days or $50 per training day (paid to club)

Paid hours 14:30-16:00 (only if applicable)

$50 per training day (paid to club)

Lift tickets- Registration

See Next Slide $0 (included in race fees) $86 (fees for 2015)

Pre- and Early Season Trip Pricing Killington, Vermont, December 4-6 (Friday to Sunday; travel Thursday)

Passports and border consent forms (if bringing someone else’s child) required; Travel insurance recommented

Studio Hotel room in Killington Grand Resort Hotel (hillside): $158/night Queen murphy bed plus Queen pull-out; full kitchen in each room Health club with outdoor heated pool and two hot tubs Games room, coin laundry, free WiFi, DVD and X-Box games

3 day lift passes for 2 adults and 2 youths (7-18 years old): $237 See October 10 email for other pricing options

Coaching costs: $125 for 3 days or $50 per day All prices in CAD, including tax RSVP by October 20; Payment due in full by cheque on October 24,

2015 Mont Tremblant, January 7-8 (Thursday to Friday)

Depending on demand, costs TBD (need minimum 12 athletes to proceed) Please express your interest to Karen Benson by October 24

Indicate whether preference would be group accommodations (co-ord by club) or individual

Defi Carnaval Le RelaisSQA will announce quota per clubOnly one person (Nathalie) will be able to do initial

booking this year (acceptance of quota) and request for additional spots

Last year initial quota was 8 but we eventually got all spots requested (15)

Respond to Nathalie if interestedPriority protocol:

2nd Year U12 athletes (last year of eligibility)Siblings of attending 2nd Year U12 athletesAthletes who have never goneU athletesNG athletes

Dates: Check Edelweiss calendarRace fee registration + emergency ID: Sat Oct 24Level II race official: Nov 14All Hands Meeting: Nov 17Holiday wreaths, Volunteer work, Potluck: Sat Nov 14Ski trip (1): Sat Nov 21Ski trip (2): Sat Nov 28Ski trip (3) 3 days: Friday-Sunday Dec 4-6Ski trip (4) 2 days: Thursday-Friday Jan 7-8First day of ski season: Saturday Dec 12Christmas camp: Dec 19-20: Week-end ski training EdelweissDec 21, 22, 27, 28, 29, 30: Christmas camp Edelweiss (U athletes-

included in snow school programs)Sport psychology sessions: 1 U10-U12, 2 U14-U16Edelweiss banquet: Saturday April 2016

Race team fees

• Includes: ACA, SQA, OSZ, Audi, Races & Equipment• Includes: Speed Camp registration for U14/U16

Athlete of the month award

4 themes Mid JanMid FebMid MarchEdelweiss

banquet

Fund raisingSponsor letter is available on

teamedelweissequipe.com

Holiday wreaths:We strongly encourage 5 wreaths per family

Bake sale during race days

Edelweiss = BenefitsKunstadt - Race Team 15% Discount

Regular prices Skis, Equipment, Clothing

Sporting Life – Blue Cards

Racer Nights - savings (Fall) at Kunstadt and Sporting Life stores- check your emails and/or website

Looking for volunteers

DO NOT FORGET!President (start date end March 2016)Banquet coordinator (Event in April

2016)

QUESTIONS???