organise yourself

Presented By-Presented By-

R.VishwanathR.Vishwanath..ROLL NO –M621 ROLL NO –M621

Organise Yourself - John Caunt

About the AuthorAbout the Author

John CauntJohn CauntHe is from UK.He is from UK.He is a freelance writer & life coach trainer.Experience include 15yrs as a senior manager, in education.Director & Principal in college. Staff training to commercial clients.

ABOUT THIS BOOKABOUT THIS BOOK

Clear the clutter.Clear the clutter. Take charge of your time.Take charge of your time. Manage information.Manage information.

CONTENTS.CONTENTS. KNOW WHERE YOU ARE GOING.KNOW WHERE YOU ARE GOING. ORGANISE YOUR TIME.ORGANISE YOUR TIME. UNDERSTAND THE WAY YOU WORK.UNDERSTAND THE WAY YOU WORK. ORGANISE INFORMATION.ORGANISE INFORMATION. USE TECHNOLOGY.USE TECHNOLOGY. KEEP UP THE GOOD WORK.KEEP UP THE GOOD WORK.

1.KNOW WHERE YOU ARE GOING1.KNOW WHERE YOU ARE GOING

Make a list

1. There is a lack of overall direction to my work.

2. I don’t plan my time adequately.

3. I forget a lot of what I read. .

4. I end the day with more items on my ‘to do’ list than i started with.

5. I tend to postpone tasks I don’t like.

Reasons for disorganizationReasons for disorganization

OverloadOverload InterruptionsInterruptions Lack of planning and strategyLack of planning and strategy Improper utilization of informationImproper utilization of information Personal factorsPersonal factors

SETTING OBJECTIVESSETTING OBJECTIVES

SMART METHOD:SMART METHOD:

SPECIFICSPECIFIC MEASURABLE MEASURABLE ACHIEVABLEACHIEVABLE RESULT ORIENTEDRESULT ORIENTED TIME RELATEDTIME RELATED

2. ORGANISE YOUR TIME2. ORGANISE YOUR TIME

Monitoring exercise.Monitoring exercise.

Draw a chart & put there your Draw a chart & put there your task as usual you want. task as usual you want.

A. IMPORTANT AND URGENT

B. IMPORTANT , NOT URGENT

C. URGENT, NOT IMPORTANT

D. NEITHER URGENT NOR IMPORTANT .

PLANNING AND TRACKINGPLANNING AND TRACKING

PLAN THE DAYPLAN THE DAY MAPPING YOUR WEEKMAPPING YOUR WEEK OVERVIEWING THE NEXT MONTHOVERVIEWING THE NEXT MONTH

TRACKING IS ALSO IMPORTANTTRACKING IS ALSO IMPORTANT

UNDERSTAND THE WAY YOU UNDERSTAND THE WAY YOU WORKWORK

SHEDULE TASKS-SHEDULE TASKS- Maintenance tasks- routineMaintenance tasks- routine People tasks- negotiating, meetings People tasks- negotiating, meetings

etc.etc. Creative, planning & problem Creative, planning & problem

solving tasks- plans and reports, solving tasks- plans and reports, project briefs etc. project briefs etc.

Then fit these tasks to your Then fit these tasks to your available time and maintain available time and maintain concentration and motivationconcentration and motivation

ORGANISE INFORMATIONORGANISE INFORMATION

Identify the important information.Identify the important information. Adopt systematic approach.Adopt systematic approach.

Five D’s model-Five D’s model- DiscardDiscard Dealing Dealing Determine future actionDetermine future action DirectDirect DepositDeposit Read more effectively.Read more effectively.

USE TECHNOLOGY.USE TECHNOLOGY.

Technology can assist us in creating, Technology can assist us in creating, communicating, manipulating and communicating, manipulating and storing information storing information

Know when to use TechnologyKnow when to use Technology Choose appropriate Technology.Choose appropriate Technology.

MAINTAIN BALANCE BETWEEN WORK MAINTAIN BALANCE BETWEEN WORK AND HOME.AND HOME.

KEEP UP THE GOOD WORKKEEP UP THE GOOD WORK..

Review your objective Review your objective Check the progressCheck the progress Find ways to stay on trackFind ways to stay on track

CONCLUSIONCONCLUSION

The cope with all of this we need to be The cope with all of this we need to be organize, we need to handle time, organize, we need to handle time, information, people & technology, information, people & technology, efficiently & effectively as possible in efficiently & effectively as possible in order to deliver the result on judged. order to deliver the result on judged.

- Reduced stress & fatigue.- Reduced stress & fatigue.

- Greater sense of achievement- Greater sense of achievement

- More time for family, friends & - More time for family, friends & leisure.leisure.