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12th DCFM Minutes 10/04/14. Page 1 of 20
Omega Psi Phi Fraternity, Inc.
12th
District
Keeper of Records & Seal Dennis R. Martinez (Theta Pi Chapter)
1374 Gordon Lane, Santa Rosa, CA 95404-5664
Home - (707) 526-1251 Mobile (707) 495-5425
GoldRunQ@yahoo.com 12thDistrictKRS@oppf.org
Subject: 12th District Council Fall Meeting, October 4, 2014.
Hosted by Zeta Upsilon Chapter, Seattle, WA
I. Meeting Call to Order and Formal Opening - Brother Freddrick Alexander, 12th DR at 9:01 AM,
PST.
II. Opening Prayer - Brother Derrick Delaney, District Chaplain.
III. Welcome by Brother Rob Gary Jr., PacNW Area Rep., Basileus, Zeta Upsilon Chapter.
IV. Roll Call.
DISTRICT OFFICERS
DR - Freddrick Alexander P DKRS - Dennis Martinez P 80th GM – Leon Pearson P
1VDR - James Walker P DKF – Robert Robinson P 69th DM – Ricky Lewis P
2VDR – Branden Berry P DC – William Edwards P 70th DM – David Forbes P
IPDR - Sedrick Spencer E Chaplain - Derrick
Delaney P DPR - Nick Thompson P
AREA REPRESENTATIVES
AK - Franklin Harris A NorCal – Jeff Williams P SW - William A. Smith P
Pac NW - John Johnson A SoCal - Tim Melton P
STANDING COMMITTEES
Civic Affairs -
Andrew Davis A Membership -
Eddie Bickham P Social Action -
Michael Milliner P
AA Life & History -
Darroll Love E Rules -
Damon Scott A Ways & Means -
Robert Robinson P
.
Chapters
Alpha Mu A Alpha Rho P Alpha Theta A Beta Mu Mu A
Chi Alpha Alpha A Chi Nu A Delta Alpha Alpha A Delta Iota Iota P
Delta Pi P Epsilon Mu A Epsilon Xi P Eta Alpha Alpha P
Gamma Alpha Alpha P Iota Iota Iota A Kappa Xi P Lambda P
Lambda Omicron P Mu Alpha Alpha P Mu Kappa Kappa A Omicrom Nu P
Phi Beta Beta P Phi Iota P Phi Lambda P Phi Omicron P
12th DCFM Minutes 10/04/14. Page 2 of 20
Chapters
Pi Chi A Pi Rho P Psi Xi P Sigma Iota P
Sigma Iota Iota P Tau Alpha Alpha P Tau Tau P Theta Pi P
Xi Gamma Gamma P Xi Nu A Zeta Nu A Zeta Rho P
Zeta Tau P Zeta Upsilon A
Quorum is present: 15 of 21 Officers present (with 2 excused), 25 of 38 Chapters present (13 required).
V. Minutes of 69th 12th District Meeting accepted as posted on-line.
VI. Officers’ Reports (All Officers’ reports were posted on-line prior to the DCM).
A. District Representative - Bro. Fred Alexander (Alpha Rho).
1. Supreme Council Meeting Summary.
a. Undergraduate Activities - The moratorium on Undergraduate Activities is lifted
effective immediately.
b. Membership Selection Process (MSP) - The moratorium on MSP is lifted effective
immediately. For the 12th District, a specific plan for MSP will be communicated
separately. Also, mandatory MSP training for the enhance MSP program will be
done at the U/G Summit in January. More info to come.
c. St. Jude's Children's Hospital - Fraternity will formalize support of the hospital.
40% of children are African-American.
d. Ferguson, MO - Brothers now mobilized to register ~4,000 voters. Youth Summit
planned for October 3, 2014 with the help of 12th District YLC Program.
e. Smithsonian Institute – We are the only Divine 9 committed to a $1M donation.
Seven (7) out of the initial ten (10) fraternity items identified for donation to
Museum of African American History & Culture have been taken by the
Smithsonian. The three not included:
1) E E Just Microscope. Granddaughter says it’s hers.
2) Portrait of Carter G Woodson. Need to authenticate it.
3) Four (4) bust of the Founders with bios (however, they did take the diploma of
Founder Just).
f. Mid-Term Elections - Fraternity needs to drive Voter Registration, Education and
Mobilization (VREM) activities to push voter turnout in the upcoming elections.
g. 2015 International Meetings - The International Undergraduate Summit has been
scheduled for January 22-25, 2015 in Atlanta, GA and the International Leadership
Conference has been scheduled for July 8-12, 2015 in Jacksonville, FL.
h. International Committees - Several new committees have been established and
staffed, at least with Chairmen.
1) Prostate.
2) Advanced Degree (help w/school fares at National Meetings).
3) International Members Committee (work w/13th to address issues).
4) Risk Management and Self Insurance (Frat looking at being self-insured).
5) Professional Athletes and Entertainers (reclaim big names).
6) Omegas Top 100 (reclaim top executives back into the fold. develop & raise $
Omega).
7) Military Affairs (recognize and acknowledge their needs).
A complete listing of committees and chairmen will be posted on the IHQ Website.
12th DCFM Minutes 10/04/14. Page 3 of 20
12th District DR had serious reservations about the increase in committees when the
Fraternity should be looking to eliminate or merge others together. 1VGB David
Marion will conduct an assessment of the committees and report back to SC in
January. Also,
GKF will conduct a budget analysis of the committees. Both Grand Officers will
provide recommendations.
i. Medical Collaborations - Fraternity will formalize a collaboration with the National
Institute of Health, National Institute of Minority Health and Health Disparities and
the Centers for Disease Control (Million Hearts campaign. Prevent
Heart attacks and strokes).
j. Lifetime Achievement Award - Fraternity will honor Muhammad Ali with a
Lifetime Achievement Award.
k. "Manhood Mondays" - The Undergraduate Council is driving an activity to clean
up the fraternity's image by posting pictures on Social Media of Brothers dressing
professionally on Mondays. Three tags have are being used: #ManhoodMonday,
#ManhoodMondays and #OmegaManhoodMondays.
l. 79th Grand Conclave - While the financial numbers are not final, the current
expectation is that the fraternity will take a loss on the recently-completed Grand
Conclave in Philadelphia. GKF and Finance Director will have a final report by U/G
Summit in Jan.
m. Legal Items - Legal Firms with connections to Fraternity members are being
retained and utilized to work on fraternity cases. A Counselor's Retreat is being
planned for the weekend of November 7, 2014 in New Orleans, LA.
n. Fundraising Partnership - Fraternity will formalize a partnership with the
Association for the Study of African American Life and History (ASALH) and the
National Park Service.
o. Contracts Review - The Fraternity's Contract Negotiator has reviewed contracts for
the 2015 International Undergraduate Summit (Atlanta, GA) and the 2016 Grand
Conclave (Las Vegas, NV) and is in the process of finalizing recommendations for
contract updates to be more acceptable to the fraternity (terms, structure, etc.). 2016
Conclave review went well. Full speed ahead.
p. Inspector General Position - The Fraternity is establishing the position of an
Inspector General to assist with timely investigations of allegations of violations,
particularly with MSP. The position description is being finalized through the Grand
Counselor.
q. Fraternity rolls - the discussion surrounding "purging" the rolls of unfinancial
members was tabled.
r. Site Selection Committee: the SC voted to consider two cities for the 2017
Leadership Conference - namely Cincinnati and Raleigh. Based on the report of the
Site Committee, New Orleans and the 9th District will host the 2018 Grand
Conclave.
s. New Chapters chartered:
1) Atlanta grad chapter.
2) South Dakota grad chapter.
t. Life Membership: price increases to $2500 on November 1, 2014.
u. New Grand Officers: Bro Leon Pearson (Kappa Xi) approved Grand Marshal for
80th Grand Conclave. Grand Chaplain to be announced later.
2. The DR discussed the following key district initiatives and events.
a. Implementation of the Area Strategic Planning throughout the District, completed
December 2012. Participation of all chapters, SWOT analysis, area wide calendar of
12th DCFM Minutes 10/04/14. Page 4 of 20
collaboration events, and creation of work teams for action plans. More collaborative
events.
b. Increase U/G chapter re-activation by May 2013. Successful MSP on four
previously inactive campuses.
c. Standardize training & New Member Onboarding by March 2013. Documents
created and information available on 12th District site. Web surveys created.
Webinar Training.
d. Incorporate more effective uses of technology by May 2013.
1) Increase in # of Brothers who register with 12th District site.
2) Paperless meetings. Conducted first paperless meeting at the Fall 2012 Council
Meeting.
3. Accomplishments Past 90 days.
a. Re-election of Grand Keeper of Finance Kelly Shannon.
b. District Executive Council Strategic Planning Meeting.
c. Paperless & Successful District Meeting in Los Angeles.
d. Selection of Brother Leon Pearson as 80th Grand Marshal.
e. 80th Grand Conclave promotions at 79
th Grand Conclave in Philly.
f. Omega Psi Phi Representative at Delta Sigma Theta Western Regional Meeting
Public Forum in Long Beach.
g. Approved 2015 District Meeting Budget with 70th 12th District Marshal.
h. Fatherhood & Mentoring Assistance to the 8th District in the aftermath of the
Ferguson incident. Brother Ricky Lewis and Brother George Taylor reached out to
provide information from Youth Leadership Conference.
i. Supreme Council Meeting at CBC in Washington, DC (Smithsonian, Insp. General,
MSP, Conclave, Insurance).
4. 2014 Year’s Goals - Top 10.
a. 1000+ financial members, 100+ undergraduates, 100+ votes.
b. Sign 2014 Winter Council & 2015 District Meeting contracts.
c. $125K+ assets, $100k+ investment account.
d. Launch Emerging Leaders Institute (ELI).
e. Launch Professional Resource Database. Form on website.
f. Launch “Veterans in Omega” program (addressing health, benefit, resource needs of
retired or active Omega military).
g. Re-elect Kelly Shannon as GKF.
h. Sign 1 major District-wide sponsor. ON TRACK.
i. Reactivate 4-6 undergraduate chapters. IN PROGRESS. A challenge. Planted seeds.
New undergraduates at CSUMB, CSULB, Weber State. Reactivation plan in place
for Alpha Epsilon (U of Arizona)
j. Major mentoring and/or Fatherhood Initiative Announcement/ program launched. IN
PROGRESS. Completed data collection.
5. 2015 Year’s Goals - Top 10.
a. 80th Grand Conclave planning (promo, GM, contract, etc.) – complete.
b. Baseline: 1000+ financial members, 100+ undergraduates
c. Baseline: $125K+ assets, $100k+ investment account.
d. Revamp District Council & District Meeting Structure
e. Extensive new member training (documents/forms on 12th District site)
f. Explore new chapter in Idaho, Wyoming or Montana (partnering with 8th District to
accomplish).
g. Launch 2nd Emerging Leaders Institute class.
h. Sign 1 major District-wide sponsor.
12th DCFM Minutes 10/04/14. Page 5 of 20
i. Reactivate 4-6 undergraduate chapters.
j. Major mentoring and/or Fatherhood Initiative Announcement/ program launched.
6. Key Issues, Challenges, Deadlines & Actions Required.
a. Undergraduate Chapter Reactivation – how do we meet the minimum number
requirement, sustainability?
b. Undergraduates to the U/G Summit– how can we get as many to Atlanta?
c. New MSP Program – learning from the pilot.
d. New International Officer Leadership – will the direction change with new
leadership? If so, how much?
e. Keeping brothers & chapters engaged and active.
f. 12th District Fall District Council Meeting, Zeta Upsilon.
7. Next 30/60/90 days.
a. MSP Activities (EXi & XGG pilot, other chapters)
b. Increasing MSP District Meeting registration from $100 to $150 for grad, from $50
to $100 for U/G.
c. Youth Leadership Conference in LA.
d. Oct. Delta Sigma Theta program in Palos Verdes.
e. Founders Day celebration in Anchorage.
f. Sponsorship partnership follow up.
g. 2016 Conclave planning sessions.
h. Hotel contract negotiations for 72nd 12th District Meeting.
i. Plan 2015 Winter Council Meeting in Las Vegas (Feb 28).
j. Website enhancement for District Areas.
8. Motion for Acceptance of the Report. Second by Bro. Dennis Martinez.
9. Unreadiness.
a. Bro. Eddie Bickham, Xi Gamma Gamma: Is the Inspector General Position
appointed? Answer: Yes.
b. Bro. Ricky Lewis, Tau Tau: Question #1: Have we identified a District Wide
Sponsor? Answer: No. Question #2: What is the goal? Answer #2: Goal to identify
minimum 4 corporate partners to contribute $10,000; establish on-going partnership.
c. Bro. Lymus Capehart, Gamma Alpha Alpha: Question #1: Are we taking the District
Counselor out of the loop with an Inspector General? Answer #1: No, the Inspector
General will have autonomy to conduct independent investigations with approval of
Supreme Council when Districts are negligent. Question #2: Are we going to target
tier 1 and tier 2 cities for Conclaves? Answer #2: Only tier 1.
d. Bro. Raphael Irving, Tau Tau: Question #1: When will Smithsonian items be ready
for display? Answer #1: Still in progress, expected around 2016. Question #2: Will
there be a marketing campaign? Yes, all marketing will be in conjunction with
Divine Nine.
10. Motion to accept the report passed. Report Accepted.
**Bro. DR, Fred Alexander paused the meeting for introduction of guest.
Bro. Rob Gary introduced Mr. Israel Vela – Executive Director of Schools - West Seattle
Region.
Bro. DR gave Mr. Vela a brief background of the Youth Leadership Conference and
Fatherhood Initiative program.
12th DCFM Minutes 10/04/14. Page 6 of 20
Mr. Vela thanked Bro. Gary (who is a principal at James Madison Middle School) and other
Brothers who support the Seattle Schools. Mr. Vela would like to collaborate with the
Fraternity on future efforts in the Seattle Schools.
B. First Vice District Representative - Bro. James Walker (Sigma Iota).
1. Key Officer Initiatives and Events.
a. Established mechanisms to more effectively manage district committees. Completed
District Management Tools, May 2014.
b. Continued development and execution of processes to support the DR’s vision and
direction, May 2014. Completed the District Strategic Plan Executive Summary
Report, Emerging Leaders Institute (ELI), and online workshops.
c. Develop content that will support “Best Practices” to further district and chapter
initiatives, as well as develop the leadership skills of the brotherhood. Ongoing.
2. Last 90 Day Actions and Accomplishments.
a. Continuing to participate in conference calls for the 1st VDRs.
b. 12th District Emerging Leaders Institute (ELI).
c. 70th District Meeting Conference calls and planning process.
d. Attended 50th Anniversary Celebration of Pi Rho chapter.
e. Attended the Grand Conclave in Philadelphia, PA.
f. Attended Southern California Area Meeting & Phi Beta Beta Fish Fry.
g. Attended Supreme Council meeting during CBC weekend.
3. Next 30/60/90 Day Actions and Goals.
a. Attend the 2015 Undergraduate Leadership Conference.
b. One-on-One 12th District Committee Chair conference calls.
c. Continue to support the implementation of regional activities.
d. Transition the implementation of the 12th District ELI.
e. On-going chapter visitations.
f. Complete all other officer obligations.
4. Motion for acceptance of the report. Second by Bro. Bickham.
5. Unreadiness.
a. Bro. Kraig Carrere, Zeta Lambda: Are there any plans to increase scholarship
amounts? Answer: No, not until we get additional sponsors.
b. Bro. Lymus Capehart, Gamma Alpha Alpha: When will applications for the next
round of scholarships be available? Answer: Probably around November / December
timeframe.
6. Motion to accept the report passed.
C. Second Vice District Representative, Bro. Branden Berry (Lambda).
1. Key Initiatives and Events.
a. District UG chapter event calendar created July 2014; 4 of 11 UG chapters
participating while others are just beginning school. Created District UG chapter
contact list August 2014; 11 active chapters and some chapters that are currently
inactive. Implementation of monthly UG chapter Basileus phone conferences Sept
2014; 6 chapters participated.
2. Last 90 Day Actions and Accomplishments.
a. District U/G Summit has been planned and coordinated concurrently with Youth
Leadership Conference at USC on Saturday, October 25, 2014.
b. U/G MSP moratorium will be lifted for Fall Semester to ensure lifeline of low
number chapters.
c. “Manhood Mondays” social media initiative has been implemented to demonstrate
U/G brothers as leaders on their respective college campuses.
12th DCFM Minutes 10/04/14. Page 7 of 20
3. Next 30/60/90 Day Actions and Goals.
a. District U/G Summit will take place on October 25, 2014 during YLC at USC.
b. District U/G newsletter to serve as communication tool between chapters (December
2014).
c. Goal to have at least 11 undergraduates represent the District at the International U/G
Summit January 23-25, 2015.
4. Key Issues and Challenges.
a. U/G brothers must seek / receive funding from graduate chapters to attend official
Omega meetings.
b. Events moratorium has severely hindered growth of undergraduate chapter funds for
necessary expenditures (flights, registrations, travel to meetings).
c. Transitioning U/G brothers must be more aware of opportunities at the graduate
level. U/G brothers must attend more graduate meetings.
5. Motion for acceptance of the report. Second by Bro. Walker.
6. Unreadiness.
a. Bro. Tim Melton, Tau Tau (SoCal Area Rep.): Commended Bro. Berry on a job well
done. Suggested to Bro. Berry to encourage transitioning U/G Brothers be appointed
to a District committee to keep them engaged to see Omega business is handled at
the graduate level.
b. Bro. William Smith, Iota Iota Iota (Southwest Area Rep.): Is one of the purposes of
“Manhood Monday” to flood the internet with more positive images of Omega?
Answer: Yes, exactly.
c. Bro. Geary Bledsoe Jr., Epsilon Xi: Commended Bro. Berry on a job well done. Are
you working with the universities to help send U/G Brothers to meeting so we can
increase the numbers?
Answer: Yes, now that the moratorium has been lifted.
d. Bro. Rob Gary, Zeta Upsilon (PacNW Area Rep): In terms of the minimum numbers
for U/G chapters, with the moratorium lifted, do we have to start from scratch?
Answer: Yes.
7. Motion to accept the report passed.
D. District Keeper of Records and Seal, Bro. Dennis R. Martinez (Theta Pi)
1. Key Initiatives and Events.
a. 12th District Council Meetings; Winter 2013 & Fall 2014. Prepared report and
meeting minutes.
b. 12th District Chapter Scorecard. Produced quarterly, ongoing basis. Completed
annual and quarterly reports in accordance with IHQ guidelines.
c. Attended 12th District Meeting in Los Angeles, May 2014. Prepared report and
meeting minutes.
d. Attended Grand Conclave in Philadelphia, July 2014. Provided report to the 12th
District.
2. Last 90 Day Actions and Accomplishments.
a. Produced Minutes of the 69th 12th District Meeting.
b. Attended Grand Conclave. Produced meeting notes for distribution to delegates and
chapters.
c. Received Chapter Reports, i.e: DF 53 Remittance Reports, Updated IHQ Form 37
Quarterly Report, Form 50 Chapter Officers and Form 53, Chapter Rosters.
Produced current Chapter KRS Scorecard.
d. Updated & revised the 12th District Leadership Contact - ongoing.
e. Participated in monthly teleconference calls with the Grand KRS (GKRS), and other
Districts’ KRS.
12th DCFM Minutes 10/04/14. Page 8 of 20
f. Assisted Delta Alpha Alpha Chapter with the application to University of AZ to re-
establish Alpha Epsilon Chapter. Also, assisted Xi Gamma Gamma with application
to establish chapter at Cal State San Marcos.
3. Next 30/60/90 Days Actions and Goals.
a. Will conduct training sessions with Chapter KRS on the new IHQ on-line activity
reporting process.
b. Provide on-going assistance and advice to District and Chapter leadership regarding
KRS duties and functions.
c. Close out 12th District 2013/2014 fiscal year records and produce pertinent reports.
d. Revise DF53 to reflect Transitioning Graduate Brothers and other information.
e. Receive 2014/2015 FY chapter reports and remittances, record and transmit funds to
DKF.
4. Key Issues and Challenges.
a. Undergraduate Chapters should have elected new officers to start the new school
year out strong. Graduate Chapters will conduct elections in October or November.
Please submit the Officer Reports (new system), to IHQ and DKRS right away.
b. Timely submission of Annual and Quarterly reports continues to be an issue. Some
chapters consistently missed the report due dates.
c. The new IHQ on-line activity process (My Page based) will be effective November
1, 2014, with the 1st Quarter activity report due February 15, 2015. This new system
may create some confusion until all CKRS are on board.
5. Current Statistics - FY 2013-2014 Third Quarter
• 39 Active Chapters: Graduate - 33 Undergraduate - 6
• Membership: District International
Graduate 840 948
Undergraduate 75 76
Totals 915 1,024
Note: Although, this is a lower reported number than the end of 2012/2013, we generally
see an increase each year during the 2nd Quarter prior to the District Meeting.
• MSP for FY 2013/2014 (To Date): Graduate - 34 Undergraduate - 19
• Reclamation during FY 2013/2014 (To Date): 102. (Tau Tau - 22 Brothers, Lambda
Omicron - 13, Phi Omicron 11. Many chapters are contributing.)
There are several more brothers out there who are reclaimable, including several Life
Members. Some are due to age, infirmity, fiscal restraints. I encourage chapters to continue
your efforts in reclamation.
6. Overall Quarterly Activity – 1st – 3rd Quarters FY 2013/2014 (Form 37)
Contributions Amounts Time Dedicated to
Programs Hours
Scholarships $95,750 Achievement Week 1,716
NAACP $750 NAACP 549
12th DCFM Minutes 10/04/14. Page 9 of 20
CEF $10,700* Scholarship 4,515
High School Essay
Contest $1,100 Social Action 8,830
American Cancer Soc $2,500 Retention 1,477
Other $4,413 Health Initiatives 1,582
TOTAL
CONTRIBUTIONS $115,213 TOTAL HOURS 18,669
• Brother Martinez asked brothers to make sure to record hours and funds contributed
when compiling reports.
7. Third Quarter Scorecard Statistics for 2013/2014: (Refer to DKRS Report as posted on
the 12th District Website.)
• Brother Martinez mentioned it has been an honor to serve as 12th District Keeper of Records and
Seal in 2013/2014. Thank you for the privilege.
8. Motion for acceptance of the report. Second by Bro. James Walker.
9. Unreadiness.
a. Bro. Kelly Shannon, Phi Iota: Question #1: I noticed you still have area listed as
Southwest, not Mountain West.
Answer #1: Although the DR has changed the name, the Southwest title is included
in the by-laws of the District. So we need to have an action made at the District
Meeting for the by-laws to reflect the name change.
Question #2: As we begin the new FY, is it possible to have goals set up for the
chapters?
Answer #2: That is a good idea, but the District leadership will need to determine
what type of matrix should be set up.
b. Bro. James Walker, Sigma Iota: Great information. Do you have a breakdown by
chapter on the quarterly funds?
Answer: Yes. I can provide that information to you. Zeta Rho chapter is responsible
for $70K of the total Scholarship amount.
10. Motion to accept the report passed.
E. District Keeper of Finance, Bro. Robert Robinson, DKF (Lambda Omicron).
1. Key Initiatives and Events.
a. Completed Financial data input and statements thru 7/31/2014 (August 2014).
b. Conduct District wide teleconference DKF workshop (October 2014).
2. Last 90 Day Actions and Accomplishments.
a. Posted MSP, Current Year and prepaid dues, other account data through July 31,
2014.
b. Posted all Checks written from District Operations account through July 31, 2014.
c. Posted all Deposits to all 12th District accounts through July 31, 2014.
d. Prepared 990-N Tax Return.
12th DCFM Minutes 10/04/14. Page 10 of 20
e. Attended Philadelphia, PA Conclave
3. Next 30/60/90 Days Actions and Goals.
a. Close FY 2013/2014 Financial Statements.
b. Provide DR with line item account details as requested.
c. Set up Chart of Accounts defining what can be charged to a specific line item.
d. FYE 2013/2014 Total Assets is approx. $147K as of July 31, 2013; (A 5% decrease
over the prior year).
e. FYE 2013/2014 Total Revenue is approx. $42K as of July 31, 2013; Increase is
approximately 5% greater than prior year due to increase in general membership
increase. Investments realized increased over 95% from FY 2012/2013.
f. FYE 2013/2014 Net Assets had a (60%) decline due to the increase in expenses
related to the 2016 Conclave promotion, GKF election campaign and the
Philadelphia Conclave travel and hotel expense.
g. FYE 2013/2014 Executive Council spending increased due to higher costs for
travel/hotel and airfare costs.
h. “Other Expenses” in the summary activity account line item comprises close to 67%
of the Grand KF election campaign fund. In addition, small donations to various
charities, sororities and goodwill donations comprise of the remaining 33% of the
account balance. The Grand KF expenses are separated from the “Other Expenses”
account line item in the detail financial statements.
i. Most income and expenses have been realized to date; we will incur approximately
$3K more in travel and hotel expenses for our Fall District Council meeting.
4. Key Issues and Challenges.
a. Researching and reconciling various account line items.
5. Motion for Acceptance of the Report. Second by Bro. James Walker.
6. Unreadiness.
a. Bro. Ricky Lewis, Tau Tau: Are there any Brothers (officers / committee chairs) that
are not spending their money? Answer: Yes. The Area Reps.
7. Motion to accept the report passed.
F. Economic Development, Bro. Robert Robinson, DKF (Lambda Omicron).
1. Key Initiatives and Events.
a. Launch 12th District LinkedIn page (October 2014).
b. Start District Wide Shirt contest (November 2014).
2. Last 90 Day Actions and Accomplishments.
a. Developed career related topics for discussion on LinkedIn 12th District.
b. Email survey to 12th District members to pick topics for discussion.
c. Ways & Means committee members will monitor the 12th District LinkedIn site.
3. Next 30/60/90 Day Actions and Goals.
a. Launch 12th District LinkedIn forum with topics chosen by district members for
discussion.
4. Key Issues and Challenges.
a. LinkedIn page will require consistent forum monitoring to generate beneficial
discussion and make career opportunities and beneficial career discussions available
to District members.
5. Motion for Acceptance of the Report.
6. The report was accepted without any unreadiness.
G. Budget Committee, Bro. Robert Robinson, DKF (Lambda Omicron).
1. Last 90 Day Actions and Accomplishments.
12th DCFM Minutes 10/04/14. Page 11 of 20
a. Reviewed and monitored budgets for FY 2013/2014. Some budgets have been
overrun, largely due to travel. Also, additional cost for the Talent Hunt winner and
chaperone, and money given for scholarships.
2. Next 30/60/90 Days Actions and Goals.
a. Continue to monitor the FY 2013/2014 District budget line items to actuals.
b. Advise the DR of any major impending budget issues on a monthly basis.
3. Key Issues and Challenges.
a. Updated year to date financial data to appropriately monitor actual to budgeted data.
b. Due to the impending increase in chapter insurance assessments, increased amounts
for IHQ membership dues the District’s membership and the MSP current year and
next year activity may decline and our budgets will need to be re-evaluated.
4. Motion for Acceptance of Report. Second by Bro. Martinez.
5. Unreadiness.
a. Bro. Ricky Lewis, Tau Tau: Question #1: What was the expected amount in the
budget from the District Meeting split?
Answer #1: $500.
Question #2: You mentioned there were some items over budgeted. What was the
issue?
Answer #2: We did not anticipate the large expense for travel to Philly.
Question #3: Where does the money come from to cover the overrun?
Answer #3: It comes out of the general budget.
6. Motion to accept report passed.
H. District Counselor, Bro. William Edwards (Tau Alpha Alpha).
1. Last 90 Day Action and Accomplishments.
a. No pending lawsuits within the 12th District during the current year.
b. Attended the District Counsel retreat in Dallas where we performed a risk analysis of
fraternal policies and procedures, and made recommendations to the Supreme
Council on ways to minimize risk. Also, reviewed the proposed changes to MSP, our
new insurance policy, and the special event checklist.
c. Attended the Grand Conclave in Philadelphia where I assisted the 12th District with
the re-election campaign of Brother Grand Keeper of Finance Kelly Shannon, and
helped promote of the next Grand Conclave in Las Vegas.
d. Participated in monthly Counselor conference calls to discuss ongoing legal issues of
the Fraternity.
2. Next 30/60/90 Day Actions and Goals.
a. Will be attending another counsel retreat in November to discuss ongoing legal
issues affecting the fraternity, including insurance, MSP, and trademark and image
protection. Will meet our new outside counsel.
b. Will work under the direction of the DR with implementation and training as
necessary.
3. Key Issues and Challenges.
a. The key issues for me as 12th District Counsel are to make sure that the brothers are
informed of the policy changes that are being implemented. As these changes are
made certain, I will make sure that brothers are aware of any new limitations and
opportunities that are realized.
b. I also plan to make sure that the District brotherhood understands, from a risk
standpoint, what the coming changes will mean and how to minimize that risk to
themselves and their chapters.
c. All chapters need to complete Special Events Checklist to protect themselves against
circumstance that may occur at a meeting (injury, food, etc.).
12th DCFM Minutes 10/04/14. Page 12 of 20
d. The fraternity has contracted a law firm whose sole purpose is to litigate. And
another law firm to protect the fraternity brand and symbols.
e. In some states chapters can register as an “unincorporated association” as form of
protection. Check for the form on the Secretary of State for you respective state.
4. Motion for Acceptance of the Report. Second by Bro. Martinez.
5. Unreadiness.
a. Bro. (Unknown), Zeta Upsilon: We really need to get the word out to brothers so
they know what their true liability is with the policy changes.
b. Bro. William Smith, Iota Iota Iota: How do plan to communicate this information to
District?
Answer: Through regular communicate to the District / Chapter leadership. I will also
be attending a District Counselor retreat in November to receive additional
information which I will provide to the brotherhood. I will be sending out
information on the risks and the methods by which the chapters can protect the
members of their chapters. Additionally, I will be sending out a list of the names the
fraternity has reserved through trademark protection and the rules by which the
names can be used on t-shirts and other paraphernalia.
c. Bro. Lymus Capehart, Gamma Alpha Alpha: Are we required to complete a Special
Events Checklist (SEC) for events that occur within a foundation when we partner
with the fraternity? Answer: Any event done solely under the name of the foundation
does not require a SEC. Any activity done through a foundation in conjunction with
your chapter would require a SEC be completed by the chapter. On the form, it ask
whether the event is being done is partnership with anyone. That’s where you list
your foundation.
d. Bro. Kelly Shannon, Phi Iota (GKF): Recommendation by the Grand Counselor, if
the chapter’s name is mentioned on any literature, complete the SEC. Should also
include “CHAPTER NAME unincorporated association of Omega Psi Phi” on any
literature.
e. Bro. Robert Robinson, DKF (Lambda Omicron): Have you look into GAP insurance
to cover the $100K deductible? Answer: Right now, I do not believe we do. I will
raise that question, when we meet with insurance person in November.
f. Bro. Jermon Kearney, (Kappa Xi): To what extent is the fraternity going after
chapters or individuals for use of the fraternity name and symbols. Is it solely
financial? Answer: Any use of the logo that is not approved by the fraternity through
submission of a SEC is subject to litigation. And it is partly financial, since the
fraternity does not want unlicensed vendors making money off the fraternity from
products using the fraternity name and symbols or through events under the fraternity
name.
g. Bro. Jeff Williams, Delta Iota Iota: You mentioned in California we have opportunity
to get limit liability to protect the chapters. Can you expand on that? Answer: Go to
www.sos.ca.gov, Business Entities (Form Unincorporated Association).
6. Motion to accept report passed.
I. Rules Committee, Bro. William Edwards (Tau Alpha Alpha).
1. Last 90 Day Action and Accomplishments.
a. Bylaws & Recommendations Subcommittee prepared voting position paper for
District Delegates at the Conclave.
b. Nominations, Time, & Place Subcommittee review and scoring of proposals
submitted by chapters interested in hosting the 2017 District Meeting.
2. Next 30/60/90 Day Actions and Goals.
a. Rules Committee will schedule telephonic meeting with IHQ Rules Chair, Bro.
Dewey Ortiz, Mu Iota Chapter, for quarterly update.
12th DCFM Minutes 10/04/14. Page 13 of 20
b. Bylaws & Recommendations Subcommittee will review upcoming changes to
fraternal policies to ensure consistency with IHQ Fraternal procedures manual,
Bylaws, and Constitution; where inconsistent, prepare appropriate changes.
c. Nominations, Time, & Place Subcommittee will contact 2015 District Marshal, Bro.
David Forbes, Sigma Iota Chapter, to inquire if his planning committee needs
assistance from the Subcommittee for the upcoming District Meeting
3. Key Issues and Challenges.
a. None at this time.
4. Motion for Acceptance of the Report. Second by Bro. James Walker.
5. Unreadiness.
a. Bro. Ricky Lewis, Tau Tau: Question #1: In my opinion, we were out of order in
how we shared recommendations to the delegates at the Conclave. Some decisions, I
surmise were made by you and the DR internally. All of the delegates should have
been involved in the process. What cities have bid for the District Meeting 2017?
Answer #1: Bro. DR, San Francisco and Portland. Question #2: Bro. DR will the
2018 District Meeting be voted on during your administration or the next DR?
Answer #2: Bro. DR. The 2018 District Meeting will be voted on at the District
Meeting in Oakland.
b. Bro. Lymus Capehart, Gamma Alpha Alpha: Bro. Ricky Lewis asked my question.
6. Motion to accept report passed.
J. District Chaplain, Bro. Derrick Delaney (Tau Tau).”Lord Have Mercy”. We should be
concerned about the changes that are coming down from IHQ regarding new policies for
MSP.
1. Key Officer Initiatives and Events.
a. Build a tracking system for the 5th Sunday Chapter Church Participation by October
2014.
b. Gather all the 39 Chaplains in the 12th District to promote collaborative effort to
enhance spiritual growth of all the chapters, keep accurate reports of spiritual
activities occurring within the chapters across the District in May 2014.
2. Last 90 Day Actions and Accomplishments.
a. Bible studies are still ongoing, every 4th Sunday, 7:30 pm to 8:30 pm PST. Call-In
number: 559-546-1100, Access Code: 477328#
b. We are still contacting all chaplains and any spiritual leaders in the District.
3. Next 30/60/90 Day Actions and Goals.
a. Continue to identify and work with all the chapters and lead the brotherhood by Faith
in God.
b. Continue to take calls for prayer, counseling and all other spiritual matters within my
power.
4. Key Issues and Challenges.
a. Many brothers do not know how to perform a Memorial Service or how to conduct
themselves at a service. Any brothers who need either Chaplain or Memorial Service
training, I’m available in person or by phone.
b. Remember to keep the aim of our fraternity high. Do thou duty which is best and
leave to God the rest.
5. Motion for Acceptance of the report. Second by Bro. Rob Gary.
6. Unreadiness.
a. Bro. Rob Gary Jr., Zeta Upsilon: Commended the Brothers from Theta Pi for the
Memorial Service conducted for Bro. Philmore Graham.
b. Bro. Lymus Capehart, Gamma Alpha Alpha: Make sure the brothers are aware the
call in California time.
12th DCFM Minutes 10/04/14. Page 14 of 20
7. Motion to accept the report passed.
K. 69th District Marshal, Bro. Ricky Lewis (Tau Tau).
Brother Lewis presented the DR with check for $2,233 from the District Meeting split.
1. District Meeting Recap.
a. 498 brothers registered.
b. Bro. Lewis thanked Tau Tau Chapter Brothers in attendance: Derrick Delaney (Jokes
and Jazz), Tim Melton (SoCal Area Rep), Ronan Hill (Registration), Lewis Brinson,
Raphael Irving (Budget), Saeed Galloway (Step Show), Ed Young (Hospitality).
2. Last 90 Day Actions and Accomplishments.
a. Executed 2014 District Meeting wrap up meeting May 2014.
b. Participating on conference calls for the 2015 District Meeting in Oakland.
c. The Good:
1) Registration flow.
2) Volunteers.
3) Quette events.
d. The Bad:
1) No tea, same chicken for the Undergraduate Luncheon and the Founders
Banquet.
2) Hotel bar was too slow.
3) Timeliness of events.
e. The Ugly:
1) Wrong music after the Step show.
2) Nothing to do after the Founders Banquet.
3) No alcohol at Sorority hospitality event.
3. Next 30/60/90 Day Actions and Goals.
a. Continue to work with 2015 and 2016 District Marshals towards successful District
meetings in Oakland and Phoenix.
4. Key Issues and Challenges.
a. 2015 and 2016 District Marshals should adhere to Good, Bad and Ugly
recommendations from the 2014 District Meeting.
5. Motion for Acceptance of the report. Second by Bro. Dennis Martinez.
6. Unreadiness:
a. Bro. Dennis Martinez, Theta Pi (DKRS): Commended District Marshal, Bro. Ricky
Lewis, Basileus (Tau Tau), Bro. Kwame Dow, and all of the Brothers of Tau Tau
chapter for the successful execution of the 2014 District Meeting.
7. Motion to accept the report passed.
L. 70th District Marshal Report, David Forbes (Sigma Iota).
1. Key Initiatives and Events.
a. Completed Pre-Registration (September 2014) – Registered Brothers: Goal 300;
Actual 291.
b. NorCal 2015 District Meeting Re-launch (October 2014). Goal for all chapter 39
Basilei and 30 Sigma Iota brothers onsite.
c. Seeking approval from DR for entertainment option for Thursday and Friday nights
by October 2014.
d. Begin sale of tickets and entertainment packages (November 2014).
e. District Meeting website is up and running. Will launch separate website for general
public to facilitate sale of entertainment package and tickets by February (2015).
f. Will establish Theme for District Meeting by (November 2014).
g. Solidify Keynote Speakers for Undergraduate Luncheon and Founders Banquet by
(January 2015).
12th DCFM Minutes 10/04/14. Page 15 of 20
2. Last 90 Day Actions and Accomplishments.
a. Named additional chairs.
b. Established corporate sponsorship committee.
c. Visited several NorCal chapters.
d. Attended NorCal BBQ.
e. Attended SoCal Area meeting.
3. Next 30/60/90 Day Actions and Goals.
a. Re-Launch 2015 District Meeting – NorCal.
b. Begin selling entertainment tickets and packages to registrants.
4. Key Issues and Challenges.
a. No current issues.
b. Bro. Forbes can be reached via email: 70thDistrictMeeting@gmail.com or by phone:
301-915-5317.
5. Motion for Acceptance of the Report. Second by Bro. Derrick Delaney.
6. Unreadiness.
a. Bro. Dennis Martinez, Theta Pi: Working with registration committee to confirm
financial status of registered brothers. Registered brothers will not be allowed to vote
at the District Meeting if dues have not been paid to IHQ, District and Chapter for
next FY. The list of registered brothers for the District Meeting is posted on the
District website. Please check the list to confirm the registered brothers are financial
or plan on being financial at the District Meeting.
b. Bro. Tim Melton, Tau Tau: When will the updated list of the registered brothers be
posted to the District website? Answer: The list is available now and will be updated
every 30 days.
c. Bro. Kraig Carrere, Zeta Upsilon: What is the actual number of brothers registered?
Answer: As of today, 10/4/2014 - 291.
d. Bro. Kelly Shannon, Phi Iota: Question #1: Be careful of the cost associated with
IHQ visitors and staff. Answer #1: We have included 21 comps in the budget for
IHQ visitors and staff. Question #2: Does your list include brothers who were
initiated since the 2014 District Meeting? Answer #2: Bro. DR: No. The moratorium
was in effect.
7. Motion to accept report passed.
VII. Area Representative Reports.
A. Northern California Area Representative, Bro. Jeff Williams (Delta Iota Iota).
1. Last 90 Day Actions and Accomplishments.
a. Attended Conclave in Philly.
b. Pi Chi chapter hosted NorCal Area Wide Mentoring Camping Trip at Lake
Comanche.
c. Attend NorCal Area BBQ.
2. Next 30/60/90 Day Actions and Goals.
a. Working with brothers of Epsilon Xi to host NorCal Area Meeting in Sacramento
CA (October 25, 2014).
b. Working with brothers of Sigma Iota chapter to host Founder’s Day Luncheon in
Oakland CA (November 15, 2014).
c. Ensure NorCal chapters fully support the planning and execution of 2015 District
Meeting through registration and reserved room nights.
3. Motion for Acceptance of the Report. Second by Bro. Rob Gary Jr.
4. The report was accepted without any unreadiness.
B. Southern California Area Representative, Tim Melton (Tau Tau).
1. Last 90 Day Actions and Accomplishments.
12th DCFM Minutes 10/04/14. Page 16 of 20
a. Worked with brothers of Phi Beta Beta and Lambda Omicron chapters to host
successful SoCal Area BBQ.
b. Working with brothers of Xi Gamma Gamma and Phi Omicron chapters to host
SoCal Area Founders Day / Achievement Week Luncheon in San Diego.
c. Held SoCal Area Meeting to plan calendar through 2017.
2. Next 30/60/90 Day Actions and Goals.
a. Working with Psi Xi chapter to prepare for Memorial Service (March 2015).
3. Key Issues and Challenges.
a. Help to ensure Area programs are supported by ALL Area Chapters.
4. Motion for Acceptance of the Report. Second by Bro. Dennis Martinez.
5. The report was accepted without any unreadiness.
C. Southwest Area Representative, William Smith (Iota Iota Iota).
1. Key Initiatives and Events.
a. Established monthly Video/Conference Call meetings – Ongoing.
b. Reactivation of Alpha Epsilon Chapter at University of Arizona - Fall 2014.
c. 60% of Grad Chapters have a formal relationship with Big Brothers / Big Sister –
Ongoing.
2. Last 90 Day Action and Accomplishments.
a. Alpha Theta Chapter raised $250 at Soulful Sunday Event for Phonetic Spit Slam
Poetry Youth Organization.
b. Kappa Xi Chapter hosted Bowties and Stilettos Party.
3. Next 30/60/90 Days and Goals.
a. Finalize re-activation of AE at University of Arizona.
b. Feed homeless at Second Baptist Church for Thanksgiving turkey giveaway.
4. Key Issues and Challenges.
a. Lack of African-Americans in the state of Utah.
b. Want to re-establish members at Weber State, University of Utah, and University of
Nevada-Las Vegas.
c. Most spread out of all the Areas. Difficulty planning in-person meetings.
5. Motion for Acceptance of the Report.
6. Unreadiness.
a. Bro. Lewis Brinson, Tau Tau: The party was last weekend.
b. Bro. Jeff Williams, Delta Iota Iota: Question #1: What is the state of the undergrads?
Answer #1: Weber State has not been supportive. Currently focused on Univ. of
Utah, UNLV (Kappa Xi), and Arizona State (Alpha Theta). Question #2: What tools
are you using for videoconferencing? Answer #2: Google Chats and
FreeConferenceCall.COM.
c. Bro. Lawton Connelly, Phi Iota: Great job as Area Rep. With the moratorium lifted,
Alpha Theta is ready to go.
d. Bro. Robert Brown Sr., Phi Beta Beta: Withdrawn.
e. Bro. Geary Bledsoe Jr., Epsilon Xi: Withdrawn.
7. Motion to accept the report passed.
D. Pacific Northwest Area Representative, Bro. Rob Gary Jr. (Zeta Upsilon). – INFORMATION
ONLY (Brother Gary’s report was not posted online due to a technical difficulty).
1. Last 90 Days and Accomplishments.
a. Attended Conclave in Philly.
2. Discussion:
a. Bro. Ricky Lewis, Tau Tau: Question #1: How many brothers live in Spokane?
Answer #1: Five (5). Question #2: Are any chapters working with the Deltas on an
EMBODI program? Answer #2: No.
12th DCFM Minutes 10/04/14. Page 17 of 20
b. Bro. Kraig Carrere, Zeta Upsilon: Great job. Bro. Gary just recently took on the role
as PacNW Area Rep.
E. Note: No other Area Representatives were present. Their reports are available on line for
information only.
VIII. Committee Report.
A. Membership, Bro. Eddie Bickham (Xi Gamma Gamma).
1. Last 90 Days and Accomplishments.
a. The moratorium was lifted September 20, 2014. Graduate chapters may begin
conducting MSP following existing MSP requirements – U/G must seek DR
approval before beginning MSP.
b. National piloting of new MSP process; Two (2) chapters have been identified to
participate (Xi Gamma Gamma & Epsilon Xi).
2. Key Issues and Challenges.
a. Special Event Checklist is required and due 30 days prior to conducting MSP.
b. All reports are required to be typed or will be returned.
c. The signature of the University Greek Advisor is now required for U/G chapters on
the new form.
3. Unreadiness.
a. Bro. Ricky Lewis, Tau Tau: Your report states: “The DR is amenable to other
chapters participating in the pilot”. I did not get that impression from the DR.
Answer #1: The report was submitted before the DR went to the Supreme Council
meeting. MSP is now open to all chapters. As far as the pilot XGG & EXi are the
only chapters that have identified. Question #2: What do chapters do who were in the
queue prior to the moratorium, do they have to start all over again? Answer #2: There
was no queue. Bro. DR. You do not have to wait until the pilot program to conduct
MSP. You can start MSP right now. Question #3: Is the $150 for registration at the
District Meeting retroactive or does that start today? Answer #3: Bro. DR: Starts
today.
b. Bro. Lymus Capehart, Gamma Alpha Alpha: Have the MSP forms been updated to
reflect the new fees as of Nov 1? Answer: Bro. DR: No. The forms will be updated
before any communication is sent out.
c. Bro. Kelly Shannon, Phi Iota: Withdrawn.
d. Bro. Lewis Brinson, Tau Tau: With the moratorium lifted, does that effect the MSP
certification? Answer: The five-year period after you pass the online exam is still in
effect. The annual re-certification is required per the District Counselor.
4. Motion to accept the report passed.
B. 70th District Marshal Report, David Forbes (Sigma Iota).
1. Key Initiatives and Events.
a. Completed Pre-Registration (September 2014) – Registered Brothers: Goal 300;
Actual 291.
b. NorCal 2015 District Meeting Re-launch (October 2014). Goal for all chapter 39
Basilei and 30 Sigma Iota brothers onsite.
c. Seeking approval from DR for entertainment option for Thursday and Friday nights
by October 2014.
d. Begin sale of tickets and entertainment packages (November 2014).
e. District Meeting website is up and running. Will launch separate website for general
public to facilitate sale of entertainment package and tickets by February (2015).
f. Will establish Theme for District Meeting by (November 2014).
g. Solidify Keynote Speakers for Undergraduate Luncheon and Founders Banquet by
(January 2015).
12th DCFM Minutes 10/04/14. Page 18 of 20
2. Last 90 Day Actions and Accomplishments.
a. Named additional chairs.
b. Established corporate sponsorship committee.
c. Visited several NorCal chapters.
d. Attended NorCal BBQ.
e. Attended SoCal Area meeting.
3. Next 30/60/90 Day Actions and Goals.
a. Re-Launch 2015 District Meeting – NorCal.
b. Begin selling entertainment tickets and packages to registrants.
4. Key Issues and Challenges.
a. No current issues.
b. Bro. Forbes can be reached via email: 70thDistrictMeeting@gmail.com or by phone:
301-915-5317.
5. Motion for Acceptance of the Report. Second by Bro. Derrick Delaney.
6. Unreadiness.
a. Bro. Dennis Martinez, Theta Pi: Working with registration committee to confirm
financial status of registered brothers. Registered brothers will not be allowed to vote
at the District Meeting if dues have not been paid to IHQ, District and Chapter for
next FY. The list of registered brothers for the District Meeting is posted on the
District website. Please check the list to confirm the registered brothers are financial
or plan on being financial at the District Meeting.
b. Bro. Tim Melton, Tau Tau: When will the updated list of the registered brothers be
posted to the District website? Answer: The list is available now and will be updated
every 30 days.
c. Bro. Kraig Carrere, Zeta Lambda: What is the actual number of brothers registered?
Answer: As of today, 10/4/2014 - 291.
d. Bro. Kelly Shannon, Phi Iota: Question #1: Be careful of the cost associated with
IHQ visitors and staff. Answer #1: We have included 21 comps in the budget for
IHQ visitors and staff. Question #2: Does your list include brothers who were
initiated since the 2014 District Meeting? Answer #2: Bro. DR: No. The moratorium
was in effect.
7. Motion to accept report passed.
C. Investment Team, Bro. Kelly Shannon, GKF (Phi Iota).
1. Next 30/60/90 Day Actions and Goals.
a. Monitor the market.
b. Investment Team Q4 CY14 Review (November).
c. Review Returns, Assess Allocation Mix.
d. Rebalance as needed – Possibly move some to fixed income.
e. Discuss long term investment and funding strategies.
2. Last 90 Day Actions and Accomplishments.
a. Current balance as of Aug 31, 2014: $123,198.74 (all-time high).
b. No new deposits made since Feb 2014.
c. 6 of 12 funds are within 5% of all time high, as of this week.
d. Market has seen gains in 3 of the last 4 months; 12th District Fund (monthly returns
below) is performing well.
1) May: 1.65%
2) June: 1.98%
3) July: -1.55%
4) August: 2.42%
3. Key Issues and Challenges.
12th DCFM Minutes 10/04/14. Page 19 of 20
a. Need to identify funds to transfer into the investment account.
4. Motion for Acceptance of the Report. Second by Bro. Dennis Martinez.
5. Unreadiness.
a. Bro. Ricky Lewis, Tau Tau: Question #1: Is it possible to add 2-3 prior month
balances in addition to the current balance so we can see a trend. Answer #1: Yes.
Question #2: Is it possible to combine all of our money in the fraternity under one
brokerage to hopefully received additional benefits? Answer #2: We have not
thought about it, but it is a good thought.
b. Bro. Jeff Williams, Delta Iota Iota: Question: I commend you on the job that you
have done with the Investment Team. Have you given thought to your successor?
Answer: Yes, normally the task is passed onto the DKF, which will probably happen
at the District Meeting.
6. Motion to accept the report passed.
**Noon prayer was conducted by Bro. Derrick Delaney, District Chaplain.
IX. Introduction of 80th Grand Marshal.
Bro. DR, Fred Alexander introduced the 80th Grand Marshal, Bro. Leon Pearson to the
brotherhood.
A. 80th Grand Marshal, Leon Pearson Jr. (Kappa Xi).
Bro. Pearson introduced himself to the brotherhood and gave highlights regarding the 80th
International Grand Conclave in Las Vegas.
1. Initiated Kappa Xi, 1988.
2. Employed with State Farm (~24 years).
3. Goals.
a. Provide the Finest Grand Conclave in the history of the fraternity.
b. Be Profitable at all Levels (IHQ, District, Chapter).
c. Theme: “We Are One”.
4. Key Expectations from Grand Basileus, Bro. Knox.
a. Execution.
b. Make sure the Brothers, their families and guests have a good time.
c. Leave a Legacy on the City of Las Vegas.
5. Next 30/60/90 Days.
a. Organization chart – need to complete committee chair assignments with subject
matter experts (SME) across the District.
b. Will be introducing ideas to brotherhood through regular communication.
c. Bro. Pearson can be reached by phone: (702) 275-9200 or email:
clev43nfl@gmail.com.
6. Questions:
a. Bro. Derrick Delaney, Tau Tau: Can we do something to address the non-registered
Brothers who will attend the Conclave? Answer: In order for the Conclave to be a
success, we need to reclaim Brothers. We need to start today to make the "out"
Brothers part of the "in" Brothers. We need to appeal those brothers to join us. We
need them there.
X. Good of the Order.
A. Bro. Dennis Martinez, Theta Pi: Bro. Martinez announced candidacy for First-Vice District
Representative and asked the Brothers for support.
12th DCFM Minutes 10/04/14. Page 20 of 20
B. Bro. Ricky Lewis, Tau Tau: Bro. Lewis encouraged Brothers to establish living trust.
C. Bro. Kelly Shannon, Phi Iota (GKRS):
1. Bro. Shannon announced he is working with an attorney who wants to partner with the
Fraternity to provide legal services.
a. Living trusts.
b. Testamentary gifts to the Fraternity.
c. Currently under discussion with 12th District leadership for possible role out.
d. Future information to come.
2. Brothers can view items given out at Philly Conclave for Las Vegas Conclave.
3. Thanked Brothers for support during my re-election campaign.
D. Bro. Saeed Galloway, Tau Tau: Bro. Galloway encouraged Brothers to focus on health.
E. Bro. Lymus Capehart, Omega Life Membership Foundation:
1. Bro. Capehart encouraged those Brothers who are federal workers in the military to
donate to OMLF through Combined Federal Campaign (CFC) using code 18833.
2. Bro. Capehart encouraged Brothers to become Life Members before the increase on
November 1, 2014.
a. Current fee: $2,000. The fee can be financed through the Omega Credit Union. (%4
interest rate).
b. 40% goes to the OLMF, 60% back the Fraternity.
3. Bro. Rob Gary, Zeta Upsilon: Encouraged Brothers to give chapter archive information
to Bro. Darroll Love, Omicron Nu.
XI. Adjournment at 12:24 pm.
Action Items:
None:
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