october 20 and 21, 2014 faculty meeting. dr. brantley briley president welcome
Post on 22-Jan-2016
213 Views
Preview:
TRANSCRIPT
October 20 and 21, 2014
Faculty Meeting
Dr. Brantley BrileyPresident
WELCOME
A presentation by:
Lee WetheringtonCecil Davis
Oscar Gutierrez
TEXTING
Course Enrollment Procedure
• Students taking Internet (online) courses MUST SUBMIT an ASSIGNMENT by the 10% date in each Internet course in Moodle to be fully enrolled in the course. Students who do NOT submit an assignment by the 10% date will be marked as “NEVER ATTEND” and WITHDRAWN from the course. No Exceptions. No Refunds.
• Internet Courses - Post the Course Enrollment Procedure:
– Course Syllabus
– Enrollment Assignment in Moodle
• Hybrid Courses – Enrollment is determined by each student’s first contact: attendance in a seated session or submission of an assignment in the course in Moodle.
• Review daily and document Enrollment Assignment completion and email students who have not submitted the Enrollment Assignment
• Grade the Enrollment Assignment and post the grades in the grade book showing the student’s Enrollment Assignment was properly submitted
• Prior to the 10% date, contact by phone any student who has not submitted the Enrollment Assignment (A phone call made before the 10% date may save many phone calls received after the 10% date.)
Internet and Hybrid Courses (DE Handbook, page 7) or Intranet at http://www.lenoircc.edu/nsite/intranet/collegedocs/dehandbook1314.pdf
Course Enrollment
• If a student calls DE regarding withdrawal for non-submission of an assignment (prior to the 10% date)– To ensure instructors have communicated with the
student prior to the 10% date, DE may request the following:• Emails sent reminding student to complete the
assignment
• Phone or text documentation
Course Enrollment
• 10% Rosters are the sole means for which students are reported in attendance and which colleges use to calculate FTE.
• It is vital that 10% Rosters are signed and dated. All pages must be signed.
• It is vital that Moodle stats are properly collected and documented on the 10% Roster.
10% Rosters and Moodle Stats
• Directions–Written: DE Handbook pages 9-11– Illustrated: Employee Intranet/Documents/DE
Resources
• Drop-In One-on-One Training Sessions–November 17-21 (floating)–Morning, Lunch, Afternoon, and Evening sessions
to be scheduled
Moodle Stats
300 + items were incorrectly submitted for fall 2014 semester
(300 X 48 hours = 14,440 = $140,625)• Incorrect dates• No dates• Missing signatures• Stats written in pencil• No stats attached to roster• Stats incorrectly highlighted
Moodle Stats
• Submit Never Attends rosters in a timely manner to avoid undue financial penalties for students
• Maintain accurate rosters for auditing purposes• Outreach to students is critical to ensure
successful enrollment.
Attendance
How to process Never Attends (NAs)
• Please check course pre-requisites to avoid loss of credit for students in classes that they are ineligible to attend.
Attendance Continued
• For FA purposes, students must be registered for the entire semester schedule at the beginning of the semester.
• No additional aid will be awarded for late semester courses that are added after the initial census date.
• Aid will be disbursed as students begin attending courses.
• Please encourage students to check WebAdvisor for financial aid updates and changes to academic status.
Financial Aid Updates
• John is enrolled in a standard sixteen week semester, all classes offered in modules.
• The Pell recalculation date, called the census date by some schools, is the 10th day of class.
• The standard semester has two eight-week sessions that do not overlap.
• John completed one class in the first eight-week session and dropped the classes for the second session on the final day of the first eight-week session.
• If John is a Pell recipient, does his Pell Grant have to be recalculated? Yes
• Is a return recalculation required for John? No, because LCC only disburses aid after a student attends class.
Scenario 1
• Students who have not attended class for two consecutive weeks must be dropped from the roster, unless arrangements have been made with the instructor.
• The electronic process for dismissals that passes through the registrar’s office is functioning well at this time.
• Reinstatement is an option for students who have been dismissed.
Dismissals/Withdrawals
• W-Withdrawal without assessment of student’s grade “W” does not count for hours attempted, except for financial aid. It does count for performance measures but not for student GPA.
• WP-Withdraw Passing does not count for hours attempted, except for financial aid. Student withdrew after the 10% point and had sufficient work to assess that he or she was passing at the time of withdrawal.
• WF-Withdraw Failing does count for hours attempted and impacts student’s GPA. Student withdrew after the 10% point and had sufficient work to assess that he or she was failing at the time of withdrawal.
Impact of Withdrawals
• DRE-096 3 credits 08/15• DRE-097 3 credits 10/15• DMA-010 1 credit 08/15• DMA-020 1 credit 09/15• DMA-030 1 credit 10/15• MUS-110 3 credits 08/15• CIS-110 3 credits 08/15
Total:15 creditsHow many credits will the student have for the first FA disbursement?
Sample Schedule
• All course start dates correlate to a disbursement date.
• If a course began 8/15-8/20, the disbursement date was 9/24.
• If a course began 8/21, the disbursement was 10/03.• A follow up disbursement is only made with an
increase in enrollment status.• Enrollment status changes are 5-6 hours, 8-9 hours,
and 11-12 hours.
Disbursement Process
• Jane Doe attends 3 classes until September 3rd and 1 class up to September 12th. Jane is considered a Return to Title IV student because she dropped all of her classes.
• LCC must send the Department of Education $1,918.58 immediately.
• LCC then must try to collect $1,918.58 from Jane before she can return to the College.
Scenario 2
• LancerMail needs to be integrated into TR, WB, HY, and IN class activities.
• Should the College remove “WP” and “WF” from the grading system?
• The costs of textbooks is a problem for both self-pay and students receiving Pell Grant.
Points For Consideration
• John Doe was a Never Attend for a 1 credit hour class.
• The 1 credit hour changed John from 5 hrs (25% of award) to 6 hrs (50% of award).
• John’s total possible award is $2,865.00.
• The 1 credit hour course grade of Never Attend was turned in 15 days after due date.
• It was assumed he was enrolled because a Never Attend was not submitted by the instructor.
• He was paid for 50% enrollment, which should have been 25%.
• LCC must now send $716.00 (25%) back to Department of Education and try to collect the $716.00 from John before he is allowed to attend another semester.
Scenario 3
top related