October 20 and 21, 2014

Faculty Meeting

Dr. Brantley BrileyPresident

WELCOME

A presentation by:

Lee WetheringtonCecil Davis

Oscar Gutierrez

TEXTING

Course Enrollment Procedure

• Students taking Internet (online) courses MUST SUBMIT an ASSIGNMENT by the 10% date in each Internet course in Moodle to be fully enrolled in the course. Students who do NOT submit an assignment by the 10% date will be marked as “NEVER ATTEND” and WITHDRAWN from the course. No Exceptions. No Refunds.

• Internet Courses - Post the Course Enrollment Procedure:

– Course Syllabus

– Enrollment Assignment in Moodle

• Hybrid Courses – Enrollment is determined by each student’s first contact: attendance in a seated session or submission of an assignment in the course in Moodle.

• Review daily and document Enrollment Assignment completion and email students who have not submitted the Enrollment Assignment

• Grade the Enrollment Assignment and post the grades in the grade book showing the student’s Enrollment Assignment was properly submitted

• Prior to the 10% date, contact by phone any student who has not submitted the Enrollment Assignment (A phone call made before the 10% date may save many phone calls received after the 10% date.)

Internet and Hybrid Courses (DE Handbook, page 7) or Intranet at http://www.lenoircc.edu/nsite/intranet/collegedocs/dehandbook1314.pdf

Course Enrollment

• If a student calls DE regarding withdrawal for non-submission of an assignment (prior to the 10% date)– To ensure instructors have communicated with the

student prior to the 10% date, DE may request the following:• Emails sent reminding student to complete the

assignment

• Phone or text documentation

Course Enrollment

• 10% Rosters are the sole means for which students are reported in attendance and which colleges use to calculate FTE.

• It is vital that 10% Rosters are signed and dated. All pages must be signed.

• It is vital that Moodle stats are properly collected and documented on the 10% Roster.

10% Rosters and Moodle Stats

• Directions–Written: DE Handbook pages 9-11– Illustrated: Employee Intranet/Documents/DE

Resources

• Drop-In One-on-One Training Sessions–November 17-21 (floating)–Morning, Lunch, Afternoon, and Evening sessions

to be scheduled

Moodle Stats

300 + items were incorrectly submitted for fall 2014 semester

(300 X 48 hours = 14,440 = $140,625)• Incorrect dates• No dates• Missing signatures• Stats written in pencil• No stats attached to roster• Stats incorrectly highlighted

Moodle Stats

• Submit Never Attends rosters in a timely manner to avoid undue financial penalties for students

• Maintain accurate rosters for auditing purposes• Outreach to students is critical to ensure

successful enrollment.

Attendance

How to process Never Attends (NAs)

• Please check course pre-requisites to avoid loss of credit for students in classes that they are ineligible to attend.

Attendance Continued

• For FA purposes, students must be registered for the entire semester schedule at the beginning of the semester.

• No additional aid will be awarded for late semester courses that are added after the initial census date.

• Aid will be disbursed as students begin attending courses.

• Please encourage students to check WebAdvisor for financial aid updates and changes to academic status.

Financial Aid Updates

• John is enrolled in a standard sixteen week semester, all classes offered in modules.

• The Pell recalculation date, called the census date by some schools, is the 10th day of class.

• The standard semester has two eight-week sessions that do not overlap.

• John completed one class in the first eight-week session and dropped the classes for the second session on the final day of the first eight-week session.

• If John is a Pell recipient, does his Pell Grant have to be recalculated? Yes

• Is a return recalculation required for John? No, because LCC only disburses aid after a student attends class.

Scenario 1

• Students who have not attended class for two consecutive weeks must be dropped from the roster, unless arrangements have been made with the instructor.

• The electronic process for dismissals that passes through the registrar’s office is functioning well at this time.

• Reinstatement is an option for students who have been dismissed.

Dismissals/Withdrawals

• W-Withdrawal without assessment of student’s grade “W” does not count for hours attempted, except for financial aid. It does count for performance measures but not for student GPA.

• WP-Withdraw Passing does not count for hours attempted, except for financial aid. Student withdrew after the 10% point and had sufficient work to assess that he or she was passing at the time of withdrawal.

• WF-Withdraw Failing does count for hours attempted and impacts student’s GPA. Student withdrew after the 10% point and had sufficient work to assess that he or she was failing at the time of withdrawal.

Impact of Withdrawals

• DRE-096 3 credits 08/15• DRE-097 3 credits 10/15• DMA-010 1 credit 08/15• DMA-020 1 credit 09/15• DMA-030 1 credit 10/15• MUS-110 3 credits 08/15• CIS-110 3 credits 08/15

Total:15 creditsHow many credits will the student have for the first FA disbursement?

Sample Schedule

• All course start dates correlate to a disbursement date.

• If a course began 8/15-8/20, the disbursement date was 9/24.

• If a course began 8/21, the disbursement was 10/03.• A follow up disbursement is only made with an

increase in enrollment status.• Enrollment status changes are 5-6 hours, 8-9 hours,

and 11-12 hours.

Disbursement Process

• Jane Doe attends 3 classes until September 3rd and 1 class up to September 12th. Jane is considered a Return to Title IV student because she dropped all of her classes.

• LCC must send the Department of Education $1,918.58 immediately.

• LCC then must try to collect $1,918.58 from Jane before she can return to the College.

Scenario 2

• LancerMail needs to be integrated into TR, WB, HY, and IN class activities.

• Should the College remove “WP” and “WF” from the grading system?

• The costs of textbooks is a problem for both self-pay and students receiving Pell Grant.

Points For Consideration

• John Doe was a Never Attend for a 1 credit hour class.

• The 1 credit hour changed John from 5 hrs (25% of award) to 6 hrs (50% of award).

• John’s total possible award is $2,865.00.

• The 1 credit hour course grade of Never Attend was turned in 15 days after due date.

• It was assumed he was enrolled because a Never Attend was not submitted by the instructor.

• He was paid for 50% enrollment, which should have been 25%.

• LCC must now send $716.00 (25%) back to Department of Education and try to collect the $716.00 from John before he is allowed to attend another semester.

Scenario 3