november 2014 mnspug - sharepoint user adoption

Meeting #119http://sharepointmn.com

Welcome to the

Minnesota SharePoint

User Group

November 12th, 2014

SharePoint User Adoption

Tamara Bredemus, Sarah Haase, Trevor Huinker, and Liz Sundet

Donald Donais

Meeting #119http://sharepointmn.com

Agenda

• MNSPUG Information

• SharePoint User Adoption – Sarah Haase

• Break

• SharePoint User Adoption Panel Discussion

Tamara Bredemus, Sarah Haase, Trevor Huinker, and Liz Sundet

Meeting #119http://sharepointmn.com

User Group Goal / Objectives

Develop and support a local community focused on

Microsoft SharePoint Technologies

• Educate user group members about SharePoint Technologies

• Transfer knowledge within the community

• Communicate best practices

• Introduce new products / solutions

Meeting #119http://sharepointmn.com

MNSPUG Sponsors

Wrox Press (www.wrox.com)

O’Reilly (www.oreilly.com)

Dedicated Sponsors

Avtex (www.avtex.com)

Microsoft (www.microsoft.com)

Annual Sponsor

Currently Looking for Sponsorships!

SharePoint User Group Support

Meeting #119http://sharepointmn.com

MN SharePoint Users Group Website

• SharePoint Resource Documents

• SharePoint Resource links

• RSS Feeds

• Meeting Schedule

• Past User Group Presentations

• Past User Group Recordings

• Sponsorship Information

• http://sharepointmn.com

• Email: sharepoint@sharepointmn.com

Meeting #119http://sharepointmn.com

Social Networking

• Linked In group – The most interactive… includes job postings…

Post Job Posting on the Jobs Discussion page

http://www.linkedin.com/groups?gid=1878792

• Twitter tags - @MNSPUG and #MNSPUG

• Yammer – Minnesota SharePoint Users Group

https://www.yammer.com/mnspug/

Meeting #119http://sharepointmn.com

Upcoming Schedule

• Next Meeting

December 10th, 2014 – Panel Discussion

Avtex Offices, Bloomington MN

Check www.SharePointMN.com for updates!

• Ongoing Schedule

2nd Wednesday of every month

9:00 to 11:30 am

Microsoft Technical Center – Edina

Meeting #119http://sharepointmn.com

Local and Online EventsSPChat through SharePoint Community – Online Nov 12th - http://sharepoint-community.net/events/spchat-with-fabian-williams-on-sharepoint-hybrid-with-an-emphasisDec 2nd - http://sharepoint-community.net/events/spchat-with-tim-ferro-on-visual-studio-2013-tfs-2013-new

SharePoint Saturday Twin Cities – November 22nd, Normandale Community College http://spstc.com****Need help covering MNSPUG table during breaks and lunch

Twin Cities PowerShell User Group – Dec 9th, 4:30 – 7:00 pmhttp://www.tcposhug.com/

Minnesota SharePoint SharePint – Tuesday, Dec 9th, 4:30 – 6:30 p.m. Joe Sensor’s in Bloomingtonhttp://www.meetup.com/Minnesota-SharePoint-SharePint/events/218022732/

SPTechCon – February 8th – 11th, 2015 in Austin, Texas http://www.sptechcon.com/

Microsoft Ignite Conference – May 4th – 8th 2015 in Chicago, Illinoishttp://ignite.microsoft.com/?WT.mc_id=IG15W1SEBN#fbid=DFKoFfeorYN

Meeting #119http://sharepointmn.com

Evaluations & Giveaways!

Meeting #119http://sharepointmn.com

News Related Items

• Office for Free?

http://bit.ly/1zAxngb

• OneDrive Goes Unlimited

http://bit.ly/1tlH5dP

• Microsoft and DropBox – Best Friends?

http://bit.ly/1yefYFS

• SharePoint 2015?

• Outlook for Mac Now Available, How About Office for Mac!

• Yammer Analytics Tool

http://bit.ly/WaXHMT

Meeting #119http://sharepointmn.com

Sarah Haase – SharePoint User Adoption at

Best Buy

4 Teams…

8 Hours…

1 Challenge…

Librarian

Number of children:

2 @sarahhaase

ROI

Adoption

Governance

SharePoint Saturday Twin

Cities

sarah@splibrarian.com

http://blog.splibrarian.com

LET’S START WITH THE MISSION…

Support Renew Blue by giving people the knowledge, tools and support they need to collaborate effectively.

The Stonehenge problem

“Adoption is not something that can be mandated. Adoption occurs when users decide for themselves that the solution provides them with a net benefit.”

- Socialtext white paperhttp://www.socialtext.com/solutions/wp_implementation.php

Architect/ManagerFarm

Administrator

Farm Administrator/

Engineer

Engineer Engineer

Center of Excellence.http://tinyurl.com/lq3xz8x

Internal consultancy

ROI case studiesBBY SharePoint

User Group

SharePoint Ninja Network

Launch of SP2013

Formalized SP2013

governance

Training CBTsMigration/admin

toolsSP2013 training

program

Farm Governance

Site Collection

Governance Site Collection Governance = The manner in which you own/control your site collection.

Farm governance = Rules/policies that apply to ALL of SharePoint 2013.

We provide the safety bumpers. You

make the detailed implementation

decisions.

All site collection administrators must be trained before they can leave the sandbox.

End User Training(2 hours)

Site Owner Training(4 hours)

Site Collection Admin Training

(4 hours)

Site Collection Admin Series

(Ongoing)

762 497 366 366

Governance only works if there is enforcement.

A solid implementation requires

knowledge of best practices.

Our governance plan should

match our corporate culture.

We cannot succeed

without community.

Lightning Rounds

Hack-a-thon

Team 1 (on-site)

Team 2 (on-site)

Team 3 (on-site)

Team 4 (virtual)

Customer Judges

Ninjas Consultants

Rules

• No Central Admin changes• SCAs must be certified• No Sandbox solutions• SharePoint Designer is OK

• Hire an Expert• Poll the Experts• Ask the Customer

Lifelines

Scoring

Meets Business Need

• Max score 5 points per judge

Technically Sound

• Max score 5 points per judge

Functionality

• Max score 5 points per judge

User Experience

• Max score 5 points per judge

Total possible of 20 points per judge, 60 points overall

9 am -Kickoff

9:15 am –Build time

begins

11 am – 1st

incremental search crawl

runs

3 pm – 2nd

incremental search crawl

runs

Overnight –Full search crawl runs

9 am – 3rd

incremental search crawl

runs

10 am –Finale

Business Case

Many Best Buy teams use SharePoint to store project documents and materials. The structure of these SharePoint project sites vary. Some sites are file repositories, with a bevy of file folders and documents stored in a single Shared Documents library. Other project sites use a hybrid approach, mixing document storage with contact lists, project calendars, dashboards to display project status, etc.

Many Best Buy teams use SharePoint to store project documents and materials. The structure of these SharePoint project sites vary. Some sites are file repositories, with a bevy of file folders and documents stored in a single Shared Documents library. Other project sites use a hybrid approach, mixing document storage with contact lists, project calendars, dashboards to display project status, etc.

Your challenge today is to build a prototype project site in SharePoint 2013. Your prototype should illustrate a broad-range of project management capabilities and serve as a best-practice model for SharePoint’s use as a project collaboration tool. You may want to give your prototype a name and a fake project identity. This will help you present your site and show the SPUG audience how the site could actually be used. Also consider how your prototype site could be replicated for widespread use. Since Best Buy launches thousands of projects annually, it is imperative that new project sites be quick and easy to create—even across different SharePoint site collections.

Your prototype should illustrate a broad-range of project management capabilities and serve as a best-practice model for SharePoint’s use as a project collaboration tool. You may want to give your prototype a name and a fake project identity. This will help you present your site and show the SPUG audience how the site could actually be used. Also consider how your prototype site could be replicated for widespread use. Since Best Buy launches thousands of projects annually, it is imperative that new project sites be quick and easy to create—even across different SharePoint site collections.

DEMO

Hands-on learningEnd-to-end experience

Solves real-world problems

Drives self-sufficiency

Builds confidenceBuilds our internal

SharePoint community

Provides mentoring

opportunities

Reduces dependency on IT

Highlights IT as a driver of

innovation

Hack-a-thon Benefits

Lessons learned

• Customer forum is helpful

• FREE expert for 30 minutes during envisioning

• Build to scale vs. build to demo

• There’s a strong tendency to make things too complex

• This is not the time to try crazy stuff

http://blog.splibrarian.com/

sarah@splibrarian. com@sarahhaase

Questions?

Meeting #119http://sharepointmn.com

Break Time

Meeting #119http://sharepointmn.com

SharePoint User Adoption Panel

Meeting #119http://sharepointmn.com

Tamara Bredemus• Senior Collaboration Architect, City of Minneapolis

• Enjoys bring order out of chaos with out-of-the-box

solutions

• Works with: SharePoint 2007 – 2013, SharePoint

Online, InfoPath and SharePoint Designer

• tamara.bredemus@live.com

• Blog: http://heytamara.com

• Twitter: @TamaraBred

Meeting #119http://sharepointmn.com

Sarah Haase• Librarian

• Works at Best Buy

• Focusing on ROI, Adoption, and Governance

• sarah@splibrarian.com

• http://blog.splibrarian.com

Meeting #119http://sharepointmn.com

Trevor Huinker• Avtex Consulting

• IT Pro Consultant

• @trevorhuinker

• thuinker@avtex.com

Meeting #119http://sharepointmn.com

Liz SundetApplications Architect - OneNeck IT Solutions

• Fulfilled a bucket list item of skydiving this year

• : @percusn

• : www.linkedin.com/in/lizsundet/

• Email: Liz.sundet@oneneck.com

• Blog: www.itsocialbutterfly.wordpress.com

Introductions

Meeting #119http://sharepointmn.com

SharePoint User Adoption Panel

Meeting #119http://sharepointmn.com

Last But Not Least

• Please Fill Out Evaluations

• Drawings for Giveaways

• Today’s Presenters:

• Sarah Haase

• Panel Group