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NEW YORK
If your company plans to use a Non-Offi cial Contractor (EAC) instead of the appointed contractor, complete
this form and return to the address below.
Non-Offi cial Contractors must use labor supplied by the appointed contractor unless the following
requirements are fulfi lled:
• Exhibitors must return this completed form to Advanstar Communications at least thirty (30) days prior to
the show.
• Non-Offi cial Contractors must attach proof of adequate insurance, in the form of a policy rider, furnished
by their broker to Advanstar Communications and the appointed contractor no later than thirty (30) days in
advance of the actual move-in date. This must include a copy of your Worker’s Compensation Insurance.
• All personnel must be properly badged at show site. Worker badges can be picked up on-site at
Exhibitor Registration.
All Non-Offi cial Contractors are allowed on the exhibit fl oor ONLY during offi cial move-in and move-out hours,
providing the information above is supplied.
Failure to comply with any or all of the above will result in refusal of the Non-Offi cial Contractor to service your
exhibit.
INTENT TO USE EAC
PLEASE RETURN TO POWERSPORTS OPERATIONS DEPARTMENT
EMAIL: LBROWN@MOTORCYCLESHOWS.COM
FAX: (949) 271-4981
Deadline: November 11, 2015
NON-OFFICIAL CONTRACTOR: __________________________________________________________________________
ADDRESS: _____________________________________________________________________________________________
________________________________________________________________________________________________________
________________________________________________________________________________________________________
PHONE #: ________________________________ ON-SITE CONTACT: _______________________________________
EMAIL: ___________________________________ ON-SITE PHONE #: ________________________________________
COMPANY NAME: _____________________________________________________ BOOTH #:_______________________
CONTACT NAME: _______________________________________________________________________________________
PHONE: ________________________________________ FAX: ___________________________________________________
ADDRESS: _____________________________________________________________________________________________
________________________________________________________________________________________________________
________________________________________________________________________________________________________
CITY/STATE: ________________________________________________________________ ZIP: _______________________
Union Jurisdictions
Exhibit Building
The Center's Exhibit Builders (Journeyman and Apprentice Carpenters) perform crating and re-crating,
and all work involved in the erection and dismantling of exhibits, displays, backgrounds and booths; all
work requiring the use of bolts and screws or nail fasteners; tying, hanging or nailing, taping of flags,
banners, signs, tile and rug-laying, skidding and re-skidding and turntables; handling and delivery of
furniture, carpeting, modular interlocking booth systems and other contractor owned and leased
equipment; pad wrapping, protection work, ramp protection; and installing draperies, including but not
limited to wall draperies, table skirting, booth equipment draperies, flag and bunting and party
decorations. "Pop-up" booths may be exempted from this requirement pursuant to more detailed rules
described below.
Exhibit Builders are represented by the International Brotherhood of Carpenters and Joiners, New York
District Council. Exhibit Builders are hired from the Center by, and work under the direction of, general
decorating contractors and exhibitor appointed contractors.
Work Hours: Exhibit Builders are paid at straight time rates for the first eight hours of shift work
regardless of their start time Monday to Friday (except holidays). Exhibit Builders are paid overtime
(time & one-half) for work in excess of 8 hours (Monday-Friday) and all day Saturday and Sunday after 7
hours of work. Exhibit Builders are paid double time on holidays and hours worked less than 7 on
Sunday’s. A shift differential of $.75 per hour applies for work between 4 pm and midnight. A shift
differential of $1.00 per hours applies for work between midnight and 8 am. Exhibit Builders work a
minimum of 4 hours. Holidays are: New Year's Day; President's Day; Memorial Day; Independence Day;
Labor Day; Columbus Day; Election Day (in a Presidential Election year); Thanksgiving, day after
Thanksgiving and Christmas.
Exhibit Building Work Exhibitors May Do Themselves
Exhibitors may erect and dismantle "pop-up" displays which do not exceed 250 square feet and can be
erected and/or dismantled by employees of the exhibiting company, without tools and ladders.
Exhibitors’ may unpack, pack and arrange their merchandise and products in their exhibit. Those
performing the work above must be employees of the exhibiting company and must carry identification
to verify that fact. When unsafe set-up or dismantle conditions exist, the Javits Center may elect to
suspend the exceptions listed above and Javits exhibit building labor will complete the set up at the
exhibitor’s expense. The Javits Center may issue more detailed rules on this from time to time.
Rigging
Rigging work must be performed by the Javits Center's labor. The nature of the work involved will
determine which labor group performs the work.
Electrical Solutions
The Javits Center's Electricians install and remove all electrical wiring, load centers, disconnect switches
and distribution panels. Electricians install and dismantle all lighting, (except as described below), all
electric signs, all communication (Ethernet, Audio & Video) cable between or outside exhibits and under
carpet. Electricians also operate certain sound, light and video systems. Electricians are represented by
the International Brotherhood of Electrical Workers (IBEW) Local 3.
Work Hours: Electrician's regular work hours for event-related work fall between 7:30am and 3:00 pm.
When labor charges are applied, straight time rates are charged for these hours, Monday through
Friday, except weekday holidays. For all other move-in hours overtime rates will apply. All move-out
hours will be charged at the applicable rate. Electricians work a minimum of 7 hours per installation
shift. Holidays are: New Year's Day; Martin Luther King, Jr. Day; President's Day; Memorial Day;
Independence Day; Labor Day; Columbus Day; Election Day; Thanksgiving, day after Thanksgiving and
Christmas.
Electrical Work Exhibitors May Do Themselves
• Hang and dismantle their own lights (up to four including light bulbs), without tools and ladders,
for booths up to 100 sq. ft. with one 500 watt outlet or less
• Connect computer equipment (i.e. computer monitors, modems, printers, computers,
keyboards, switches, etc.), limit of 8 or less, combined.
• Test and tune their own equipment.
• Run their own Ethernet cable between machines in the same booth above the booth carpet,
which does not require the lines to be taped down.
Technology Solutions
The Javits Center's Electricians will install, remove and repair all voice and data cables. The rates on the
internet services order form include labor. A separate labor charge is only applied to any additional work
that is requested and which work is not part of the service order form. Examples of this will include
extending additional data or voice drops and/or relocation of services. In these instances, straight time
rates are charged Monday to Friday, 7:00 A.M. to 3:30 P.M. (except holidays). At all other times,
Monday through Friday, Saturday, Sunday and holidays), overtime rates are charged.
Telecomm/Internet Work Exhibitors May Do Themselves:
Plug/ unplug phones, modems, faxes and credit card readers.
The Javits Center Hand Carry Policy is as follows:
Approved During Hand Carry Operations:
• Individuals moving these items must be employees of the exhibiting company and must carry
identification to verify their position;
• Exhibitors moving items must use doors and routes designated by event management;
• Hand-carried items can be brought in through the front of the building (east side) and at
specified times, the north side, as long as traffic regulations are obeyed;
• Exhibitors may use nothing larger than a two-wheeled baggage cart (plastic or rubber wheels
only) to move their items;
• Hanging clothing racks with four wheels are allowed for moving hanging garments;
• Pop-up displays – equal or less than 10 feet in length and capable of being carried by hand by
one person – may be brought into the building; and
• The Javits Center reserves the right to search any box, bag, container, crate, etc. to ensure full
compliance with the building’s regulations.
Prohibited During Hand Carry Operations:
• Power tools, ladders or any other type of carpenter/construction equipment are not permitted
in the building, unless specific written approval is obtained in advance;
• Any freight from a vehicle larger than an Econoline van;
• Any freight moved on equipment larger than a two-wheeled baggage cart;
• Any freight that cannot be hand carried by one person; and
• Any freight moved by a moving or freight company, contractor or any persons other than Javits
Center freight handlers or direct employees of an exhibiting company engaged in approved hand carry
operations.
On the west side of 11th Avenue between 34th Street and 40th Street:
• Hand carry operation hours are specific and designated by event management;
• Loading and unloading of vehicles is limited to vehicles no larger than an Econoline van;
• All vehicles are allocated 30 minutes, and the time limit will be strictly enforced;
• All vehicles must be parked alongside the curb, and double parking is strictly prohibited;
• All vehicles must be attended at all times by a licensed driver;
• Parking or standing on the east side of 11th Avenue is strictly prohibited;
• Exhibitors recommend pack all exhibit items before staging a vehicle curbside; and
• Failure to follow the above regulations may lead to a fine and/or vehicle towing.
On the Inner Roadway along 11th Avenue:
• Hand carry operation hours are specific and designated by show management;
• Access granted to exhibitors only during a specified time frame
• Access granted to exhibitors on a first-come, first-serve basis;
• Only vehicles with two licensed drivers will be granted entry;
• All vehicles must be attended at all times by a licensed driver;
• Loading and unloading of vehicles is limited to vehicles no larger than an Econoline van;
• All vehicles are allocated 30 minutes, and the time limit will be strictly enforced;
• Recommend exhibitors pack all exhibit items before parking a vehicle; and
• Any vehicle left unattended will be towed at the owner’s expense.
Inside the West 39th Street Lot:
• Hand carry through the West 39th Street lot is available to only certain events and exhibitors as
only those with close proximity to the lot will be allowed entry;
• Hand carry location and hours of use are specific and designated by show management;
• Access granted to exhibitors only during a specified time frame;
• Access granted on a first-come, first-serve basis;
• Only vehicles with two licensed drivers will be granted entry;
• All vehicles must be attended at all times by a licensed driver;
• Loading and unloading of vehicles is limited to vehicles no larger than an Econoline van;
• All vehicles are allocated 30 minutes, and the time limit will be strictly enforced;
• Recommend exhibitors pack all exhibit items before parking a vehicle;
• Double parking on 12th Avenue is strictly prohibited; and
• Failure to follow the above regulations may lead to a fine and/or vehicle towing.
On the Javits Center Loading Docks:
• All vehicles transporting freight larger than an Econoline van, such as, but not limited to, a
Sprinter van, cargo van, moving truck or box truck, are required to load and unload via the Javits Center
loading docks;
• The loading docks are accessible during designated hand carry hours for all such vehicles and
can be accessed without an appointment via the entrance on 12th Avenue; and
• All such vehicles are required to register with security upon arrival.
Enforcement for Hand Carry Operations:
• The Javits Center’s Security and Safety Solutions Department and the NYPD will provide security
on the Inner Roadway and inside the West 39th Street lot during all designated hand carry hours of
operation; and
• All vehicles on public roads surrounding the Javits Center are subject to all traffic regulations
enforced by the NYPD.
SUNDAY LABOR RATES FOR CARPENTERS AT THE JAVITS CENTER
Under the terms of the collective bargaining agreement negotiated between the Javits Center and the
New York District Council of Carpenters, show carpenter labor will be billed at time and a half (overtime)
for their Sunday hours, provided they work an aggregate of seven (7) hours or more on Sunday, i.e.
between midnight Saturday and midnight Sunday. Carpenters who work fewer than the required seven
(7) hours on Sunday will be billed at the double time rate. These Sunday labor rates went into effect for
the March 9, 2015 billing period.
Below are two Sunday Labor Rate Examples:
• Carpenter A worked from Saturday 10:00 pm to Sunday 5:00 am, and therefore, Carpenter A will
be billed for 2 hours of overtime and 5 hours of double time
• Carpenter B worked from Saturday 10:00 pm to Sunday 7:00 am, and therefore, Carpenter B will
be billed for 9 hours of overtime
All hours worked on Sunday – starting at 12:01 am to midnight – will be combined. If the combined
Sunday hours are seven (7) hours or more, the overtime rate will be billed. Please see an example for
one employee below:
• 1st time card: Carpenter A worked from Sunday 7:00 am to 1:00 am for four (4) hours at the
double time rate
• 2nd time card: Carpenter A also worked from Sunday 8:00 pm to 12:00 am for four (4) hours at
the double time rate
125 Fernco DriveNashville, TN 37207
Phone: 615.256.0357 Fax: 615.256.0490
email: nashville@fernexpo.com
2015 New York Progressive International Motorcycle Show
Javits Convention Center, New York, New York
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December 11 - 13, 2015
05-11916-15
PAYMENT TERMS: Our terms require 100% payment with order for rentals, services, tax and anticipated freight. The Payment Authorization form with your
credit card information for payment of advance and show site orders must be forwarded to Fern in order for us to provide any equipment or services. Full
payment of rental charges must accompany your order forms and be received by our office before the deadline date to qualify for the discounted rates.
PLEASE NOTE THAT PO'S ARE NOT ACCEPTED AS A FORM OF PAYMENT. All orders received after deadline (indicated on each form) or on show site will be
charged at standard rates. A $20.00 surcharge will be added to your account if any credit charges for services are denied or if any checks are returned.
TERMS: due upon receipt. Unpaid accounts after the day of the show will accrue a service charge of .0575% per day, annual interest rate of 21%. You will be
responsible for all fees connected with the collection of your accounts. Credit card information is required for all material handling, freight services (if
applicable), additional services or rentals ordered on site which will be invoiced to your credit card. Advance charges may be paid by company check but credit
card information is still required to cover any unanticipated charges incurred. Copies of invoices may be picked up from the Service Desk prior to show closing.
No credit will be given after close of event on items or services ordered but claimed to not have been received.
SALES TAX RATES: Tax rates are subject to change based on changing tax laws. The exhibitor is responsible for the sales tax rate at time services are rendered.
THIRD PARTY BILLING: The exhibiting firm is primarily responsible for the payment of charges. In the event the exhibiting firm has arranged for an exhibit
house or other party to handle the exhibitor display and be billed for all services, the exhibiting company will agree to the third party billing if the exhibit house
supplies the appropriate credit card information on the Third Party Payment Authorization form. Advance payment in full must accompany the order including
estimated labor and drayage charges. By signing the Third Party Payment Authorization form, the exhibitor agrees that they are primarily responsible for
payment of charges. In the event the named third party fails to pay all charges, such charges will be paid by the exhibiting firm on demand, including any and all
fees connected with the collection of this account.
RE-ROUTED FREIGHT: If exhibitor's requested carrier fails to pick-up shipment, Fern reserves the right to re-route/re-consign freight to carrier of Fern's choice.
Any freight left or abandoned on the show floor will be returned to warehouse and/or consigned to carrier of Fern's choice ath exhibitor's expense. Additional
COD charge will apply. Fern reserves the right to use any payment method on file (including credit cards). All shipping charges and weights are estimates until
the shipment is delivered.
BOOTH SHIPMENT/PROPERTY RESPONSIBILITY: Fern is not responsible for shipments left in booth by exhibitor. We will count and ship pieces as we find the
shipment(s) when we remove them from the exhibit hall. Exhibitors must insure themselves against loss or theft.
NONNEGOTIABLE STRAIGHT BILL OF LADING: RECEIVED, subject to the classification and tariffs in effect on the date of the issue of this Bill of Lading the
property described above, in apparent good order, except as noted (contents and condition of contents of package unknown), marked, consigned, and destined
as indicated above, which said carrier (the word carrier being understood throughout this contract as meaning any person or corporation in possession of the
property under contract) agrees to carry to its usual place of delivery at said destination if on its route, otherwise to deliver to another carrier on the route to
said destination. It is mutually agreed, as to each carrier of all or any of said property over all or any portion of said route to destination, and as to each party at
any time interested in all or any of said property, that every service to be performed hereunder shall be subject to all the terms and conditions of the Uniform
Domestic Straight Bill of Lading set forth (1) in Official, Southern, Western, and Illinois Freight Classifications in effect on the date hereof. If this is a rail or a rail-
water shipment, or (2) in the applicable motor carrier classification or tariff if this is a motor carrier shipment. Shipper hereby certifies that he is familiar with
all the terms and conditions of the said bill of lading, set forth in the classifications or tariff which governs the transportation of this shipment, and the said
terms and conditions are hereby agreed to by shipper and accepted for himself and his assigns.
FERN TERMS AND CONDITIONS
125 Fernco DriveNashville, TN 37207
Phone: 615.256.0357 Fax: 615.256.0490
email: nashville@fernexpo.com
2015 New York Progressive International Motorcycle Show
Javits Convention Center, New York, New York05-11916-15
YOU ARE ENTERING A CONTRACT WHICH LIMITS YOUR POSSIBLE RECOVERY IN CASE OF LOSS OR DAMAGE
The terms and conditions set forth below become part of the agreement between FERN and you, the EXHIBITOR (the "Agreement"). Acceptance of said terms
and conditions will be construed when any order for service or rental equipment is placed by EXHIBITOR with FERN or when EXHIBITOR'S materials are
delivered to FERN'S warehouse or to a show site for which FERN is the official contractor.
1. DEFINITIONS: For purpose of this contract, "FERN" means Fern Exposition and Event Services, and their respective employees, directors, officers, agents,
assigns, affiliated companies and related entities including, but not limited to, any subcontractors FERN may appoint, The term "EXHIBITOR" means the
EXHIBITOR, it's employees, agents, representatives, and any Exhibitor Appointed Contractor ("EAC").
2. FERN'S RESPONSIBILITIES: FERN shall be responsible only for those services which it directly provides. FERN assumes no responsibility for any persons,
parties or other contracting firms not under FERN'S direct supervision and control. FERN'S performance hereunder is subject to, and FERN shall not be
responsible for loss, delay or damage due to strike, lockouts, work stoppages, natural elements, vandalism, Acts of God, civil disturbances, disruptions in the
financial or capital markets, power failures, explosions, acts of terrorism or war, or for any other cause beyond FERN'S reasonable control, nor for ordinary
wear and tear in the handling of materials. FERN will provide material handling services as the EXHIBITOR'S agent, not as bailee or shipper, and shall have no
responsibility or obligation thereunder and EXHIBITOR accepts responsibility thereof.
3. PACKAGING AND CRATES: FERN shall not be responsible for damage to loose or uncrated materials, pad-wrapped or shrink-wrapped materials, glass
breakage, concealed damage, carpets in bags or poly or improperly packed materials. In addition, FERN shall not be responsible for crates and packaging which
are unsuitable for handling, in poor condition or have prior damage. Crates and packaging should be of a design to adequately protect contents for handling by
forklift and similar means.
4. STORAGE: FERN assumes no liability for loss or damage to crates or containers or the contents therein while containers are in storage.
• Empty Storage: Empty container labels will be available at the show site service desk. Affixing labels to the containers is the sole responsibility of the
EXHIBITOR or its representatives. All previous labels should be removed or obliterated. FERN assumes no responsibility for EXHIBITOR's failure to follow the
above procedures; removal of containers with old empty labels or without FERN labels; shipping of containers with improper information or empty labels; or
the removal or disposition of materials stored in containers with empty labels. It is understood that the labels are used for storage of EMPTY containers only
and FERN shall not be liable for loss or damage to any contents while containers are in storage, or for any mislabeled containers.
• Accessible Storage: FERN shall have no liability for loss or damage to EXHIBITOR'S materials while in accessible storage. It is understood that storage
charges are for the use of the space and are not a form of insurance or a guarantee of security.
• Cold Storage: Goods requiring cold storage are stored at EXHIBITOR'S own risk. FERN shall not be liable or responsible for items in cold storage.
5. INBOUND SHIPMENTS: Consistent with trade show industry practices, there may be a lapse of time between delivery of shipments to the booth and the
arrival of EXHIBITOR or its representatives, and during such time the material will be left unattended. FERN will not be responsible or liable for any loss,
damage, theft, or disappearance of EXHIBITOR'S materials after same have been delivered to EXHIBITOR'S booth at the show site. FERN shall not be liable for
shipments received without individual freight bills, such as UPS, FedEx or other carriers who deliver in bulk and do not wait for shipment count and condition to
be verified for individual shipments. Such shipments will be subject to verification and correction of count and condition and FERN'S receiving paperwork
indicating any exceptions as delivered shall take precedence over shipper's signature of receipt.
6. OUTBOUND SHIPMENTS: Consistent with trade show industry practices, there may be a lapse of time between the completion of packing and the actual
pick-up of materials from the booth for loading onto a carrier, and during such time the material will be left unattended. FERN will not be responsible or liable
for loading onto a carrier, and during such time the materials before same have been picked up for reloading at the conclusion of the event. FERN recommends
that the EXHIBITOR engage security services from the facility or show management. All Material Handling Forms submitted to FERN by EXHIBITOR will be
checked at the time of pick-up from the booth and corrections will be made where discrepancies exist between the quantities of items on any form submitted
to FERN and the actual count of such items at the booth at the time of pick-up. FERN retains the right to dispose of materials left on the show floor without
liability if left unattended, left without labels or not correctly labeled.
7. DELIVERY TO THE CARRIER FOR RELOADING: FERN assumes no responsibility for loss, damage, theft or disappearance of EXHIBITOR'S materials after same
have been delivered to EXHIBITOR'S appointed carrier, shipper or agent for transportation after the conclusion of the show. FERN loads materials onto the
carrier under directions from the carrier or driver of that carrier. Any loading onto the carrier will be understood to be under the exclusive supervision and
control of the carrier or driver of that carrier. FERN assumes no responsibility or liability for loss, damage, theft or disappearance of EXHIBITOR'S materials that
is caused by, arises out of or related to improperly loaded materials.
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LIMITS OF LIABILITY
December 11 - 13, 2015
125 Fernco DriveNashville, TN 37207
Phone: 615.256.0357 Fax: 615.256.0490
email: nashville@fernexpo.com
2015 New York Progressive International Motorcycle Show
Javits Convention Center, New York, New YorkDecember 11 - 13, 2015
05-11916-15
8. DESIGNATED CARRIERS: In order to expedite removal of materials from show site as required by show management and/or the facility, FERN shall have the
authority to change the EXHIBITOR designated carrier if that carrier does not pick-up the shipment at the appointed time. Where no disposition is made by
EXHIBITOR, materials may be taken to a warehouse to await EXHIBITOR'S shipping instructions, and/or consigned to carrier of Fern’s choice and EXHIBITOR
agrees to be responsible for charges relating to such rerouting and handling. In no event shall FERN be responsible for any loss resulting from such rerouting
designation.
9. INSURANCE: It is understood that FERN is not an insurer. Insurance on exhibit materials, if any, shall be obtained by the EXHBITOR, at its sole costs and
expense from a third-party insurance provider. EXHIBITOR agrees to provide FERN with a release of subrogation to the extent of any insurance settlement
received.
10. CLAIMS FOR LOSS: EXHIBITOR agrees that in order to have a valid claim, notice of loss or damage to materials must be given to FERN or its agent within 24
hours of occurrence of the incident or prior to show close/removal, whichever is later. All claims, must be submitted in writing within 60 days of the Close of
the show and include facts sufficient to identify the materials, asserting liability for alleged loss or damage and documentation of a specified or determinable
amount of money. All claims reported after 60 days will be rejected. In no event shall suit or action be brought against FERN more than one (1) year after the
date of loss or damage occurred. Damage reports, incident reports, inspection reports, notations of shortages or damage on freight bills or other documents do
not constitute filing of a claim. (a) PAYMENT FOR SERVICES MAY NOT BE WITHHELD. In the event of any dispute between EXHBITOR and FERN relative to any
loss, damage or claim, EXHIBITOR shall not be entitled to and shall not withhold payment or any partial payment due FERN for its services as an offset against
the amount of any alleged loss or damage. Any claims against FERN shall be considered separate transactions and shall be resolved on their own merits. (b)
MAXIMUM RECOVERY. If found liable for any loss, FERN'S sole and exclusive MAXIMUM liability for loss or damage to EXHIBITOR'S materials and EXHIBITOR'S
sole and exclusive remedy is limited to $.10 (USD) per pound per article with a maximum liability of $50.00 (USD) per item, or $1,000 (USD) per shipment,
whichever is less. (c) BREACH OF CONTRACT AND/OR NEGLIGENCE ONLY. FERN'S liability shall be limited to any loss or damage which results solely from
FERN'S gross negligence in the actual physical handling of the items compromising the EXHIBITOR'S shipment(s) OR which results from BREACH OF THIS
CONTRACT and not for any other type of loss or damage. In no event shall FERN be liable to the EXHIBITOR or to any other party for special, collateral,
exemplary, indirect, incidental, consequential or punitive damages. Whether such damages occur either prior or subsequent to, or are alleged as a result of,
tortuous conduct, failure of the equipment or services of FERN or breach of any of the provisions of this Agreement, regardless of the form of action, whether
in contract or in tort, including strict liability and negligence, even if FERN has been advised or has notice of the possibility of such damages, or for any damages
caused by EXHIBITOR'S failure to perform EXHIBITOR'S responsibilities. Such excluded damages include but are not limited to loss of profits, loss of use,
interruption of business or other consequential or indirect economic issues.
11. DECLARED VALUE: Declarations of declared value are between the EXHIBITOR and the selected carrier ONLY and are in no way an extension of FERN'S
maximum liability stated herein. FERN will use commercially reasonable efforts to transmit the declared value instructions to the selected carrier, however,
FERN will not be liable for any claim arising from the transmittal of, or failure to transmit, declared value instructions to the carriers, nor for the failure of the
carrier to uphold the declared value or any other term of carriage.
12. JURISDICTION: This contract shall be construed under the laws of the State of Ohio without reference to the conflicts of laws principles thereof. FERN and
EXHIBITOR hereby consent to the executive jurisdiction and venue of the federal or state courts having jurisdiction over Hamilton County, Ohio for all actions or
suits related to the interpretation or enforcement of the Agreement.
13. INDEMNIFICATION: EXHIBITOR agrees to indemnify, defend and forever hold harmless FERN and its employees, directors, officers and agents from and
against any and all demands, claims, causes of action, fines, penalties, damages (including consequential), liabilities, judgments and expenses including but not
limited to reasonable attorney's fees and investigation costs on account of personal injury, death, or damage to or loss of property or profits arising out of or
contributed by any of the following: EXHIBITOR'S negligent supervision of any labor secured through FERN or the negligent supervision of such labor by any of
the EXHIBITOR'S employees, agents, representatives, customers, invitees and/or any EAC.
• EXHIBITOR'S negligence, willful misconduct, or deliberate act, or the negligence, willful misconduct, or deliberate act of the EXHIBITOR's employees,
agents, representatives, customers, invitees and/or any EAC at the show or exposition to which this contract relates, including but not limited to the misuse,
improper use, unauthorized alteration or negligent handling of FERN'S equipment.
• EXHIBITOR'S violation of federal, state, county or local ordinances.
• EXHIBITOR'S violation of show regulation and/or rules as published and set forth by the facility and/or show management.
• WAIVER AND RELEASE. EXHIBITOR, as a material part of the consideration to FERN for material handling services, waives and releases all claims against
FERN with respect to all matters for which FERN disclaimed liability pursuant to the provisions of this Agreement.
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125 Fernco DriveNashville, TN 37207
Phone: 615.256.0357 Fax: 615.256.0490
email: nashville@fernexpo.com
2015 New York Progressive International Motorcycle Show
Javits Convention Center, New York, New York
MOTOR CARGO SERVICE REQUEST AND SHIPPING INSTRUCTIONS CONTRACT
This Contract establishes your legal obligations with regard to the property described herein being shipped with Fern Transportation. It specifically limits your
rights and possible recovery if your property is lost or damaged. You must accept all terms and conditions of this Contract. You confirm that you have read and
agree with all the terms and conditions of this Contract by receipt without contest. This Contract may not be waived or varied, except in writing, and then only
by an authorized representative of Fern.
1. DEFINITIONS: In this Contract, “Fern” means Fern , and its respective employees, officers, directors, agents, assigns, affiliated companies, and related entities
including any contractors appointed by Fern. The term “Shipper” means the person or business for whom the property is being transported, and includes their
respective employees, officers, directors, agents, assigns, affiliated companies, and contractors appointed by the Shipper, excluding only Fern. “Property” is all
objects of any type received from the Shipper for transport by Fern as described herein. “Consignee” is the party to whom Shipper has designated the goods
are to be delivered.
2. FINAL CONTRACT BETWEEN THE PARTIES: In exchange for Shipper’s payments and Fern’s services, which the parties have specified in this Contract, Fern and
Shipper each agree that this Contact shall govern their respective rights and obligations regarding transportation of Shipper’s property. This Contract shall take
effect when the property first comes into the physical possession of Fern for inbound shipments and after loading on the applicable carrier for outbound
shipments, and the responsibility of Fern under same shall end when the property has been placed in the possession of the Consignee or the Consignee’s
designated agent. If any part or provision of this Contract is found by a court of competent jurisdiction to be void or unenforceable, the remainder of the
Contract shall continue in full force and effect.
3. FERN’S RESPONSIBILITIES UNDER THE CONTRACT ARE LIMITED: Fern shall not be responsible for the performance of individuals or firms who are not under
the direct supervision or control of Fern. Fern shall not be responsible for events or causes of loss, delay, or damage beyond its reasonable control, including
(by way of illustration only, and not as a limitation on the breadth of this clause), strike, lockout, work slowdown or stoppage, power failure, breakdown of
plant or machinery, facility failure, vandalism, theft, Act of God, effect of natural elements, riot, civil commotion or disturbance, terrorism, act of war or
belligerent parties, and any other cause or causes beyond the reasonable control of Fern. Fern shall not be liable for delay caused by highway obstructions, or
faulty or impassable highways, or lack of capacity of any highway, bridge, or ferry, or caused by breakdown or mechanical defects of vehicles or equipment, or
from any cause other than the negligence of Fern. Fern shall not be bound to transport by any particular schedule, means, vehicle or otherwise, other than with
reasonable dispatch.
4. PACKAGING AND CRATES: Shipper’s property must be well packaged for safe and secure handling, storage and shipment using ordinary care. Fern makes
neither representation nor any warranty regarding the acceptability or suitability of any packaging system or procedure that Shipper might use for its property.
Fern shall not be responsible for damage to loose or uncrated materials, pad wrapped or shrink-wrapped materials, glass breakage, concealed damage, carpets
in bags or poly, or improperly packed or labeled materials. Crates and packaging should be of a design to adequately protect contents for handling by forklift
and similar means. General guidance as to acceptable packaging systems and procedures may be found in publications such as the National Motor Freight
Classification, published by the National Motor Freight Traffic Association.
5. PERISHABLE GOODS: Goods of a perishable nature are carried in dry trailers without environmental or atmospheric control or other special services unless
Shipper states on the face of the “Service Request and Shipping Instructions” that the goods are to be carried in a refrigerated, heated, specially ventilated or
otherwise specially equipped trailer. This carriage may be subject to additional charges. Shipper is responsible for bringing the goods to the proper
temperature before loading the goods into the trailer, for the proper stowage of the goods within the trailer, and for setting the temperature (including
maintenance and repair), during all times after the trailer is spotted by Fern and before the trailer is received by Fern. Fern is not responsible for product
deterioration caused by inherent vice, defects in the merchandise or transit times in excess of product shelf life. Refrigerated, heated, specially ventilated or
otherwise specially equipped trailers are not equipped to change the temperature of goods (they are equipped only to maintain temperature). Shipper will give
written notice of requested temperature setting of the thermostatic controls before receipt of the goods by Fern. When a loaded trailer is received, Fern will
verify that the thermostatic controls are set to maintain trailer temperature as requested. Fern is unable to determine whether the goods were at the proper
temperature when they were loaded into the trailer or when the trailer is delivered to Fern. Air temperature at the unit sensor will be maintained within a
proper range of plus or minus 5 degrees Fahrenheit of the temperature requested by Shipper on the face of the “Service Request and Shipping Instructions” if
the goods were at that temperature when loaded into the container and if the temperature controls were properly set when the container was loaded.
FERN TRANSPORTATION SERVICES
December 11 - 13, 2015
05-11916-15
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125 Fernco DriveNashville, TN 37207
Phone: 615.256.0357 Fax: 615.256.0490
email: nashville@fernexpo.com
2015 New York Progressive International Motorcycle Show
Javits Convention Center, New York, New York
December 11 - 13, 2015
05-11916-15
6. REFUSED SHIPMENTS: If the Consignee refuses a shipment tendered for delivery or if Fern is unable to deliver a shipment because of fault or mistake of
Fern, Fern’s liability shall then become that of a warehouseman. (a) Fern shall promptly attempt to provide notice, by telephonic, electronic or written
communication as provided on the face of these shipping instructions, if so indicated, to Shipper or the party, if any, designated in these instructions to receive
notice. (b) Storage charges, if applicable, shall start no sooner than the next business day following the attempted notification. Storage may be, at Fern’s
option, in any location that provides reasonable protection against loss or damage. Fern may place the shipment in public storage at the owner’s expense and
without liability to Fern. (c) If Fern does not receive disposition instructions within 48 hours of the time of Fern’s attempted first notification, Fern will attempt
to issue a second and final confirmed notification. Such notice shall advise that if Fern does not receive disposition instructions within 10 days of that
notification, Fern may offer the shipment for sale at a public auction and Fern has the right to offer the shipment for sale. The amount of sale will be applied to
Fern’s invoice for transportation, storage and other lawful charges. Shipper will be responsible for the balance of charges not covered by the sale of the goods.
If there is a balance remaining after all charges and expenses are paid, such balance will be paid to the owner of the property sold hereunder, upon claim and
proof of ownership. (d) Where Fern has attempted to follow the procedure set forth above and the procedure is not possible, nothing shall be construed to
abridge the right of Fern, at its option, to sell the property under such circumstances and in such manner as may be authorized by law. (e) When perishable
goods cannot be delivered and disposition is not given within a reasonable time, Fern may dispose of property to the best advantage. When Fern is directed by
Consignee or Consignor to unload or deliver property at a particular location where Consignor, Consignee, or the Agent of either is not regularly located, Fern’s
liability for the shipment shall terminate after unloading or delivery.
7. INSURANCE: Fern IS NOT AN INSURER. Shipper is responsible for obtaining insurance for its property. Fern provides no insurance for Shipper or its property.
8. LIMITATION ON SHIPPER’S RECOVERABLE DAMAGES: Shipper understands that even if Shipper’s property is lost, stolen, or damaged, Fern does not pay
replacement or restoration cost of any property. FERN’S MAXIMUM LIABILITY SHALL BE THE AMOUNT OF PROVEN ACTUAL VALUE NOT EXCEEDING THE
LOWER OF THE FAIR MARKET VALUE (THE “FAIR MARKET VALUE” EQUALS THE AS IS WHERE IS PRICE FOR THE PROPERTY AT THE LOCATION OF THE SHOW
TO WHICH PRICE A WILLING BUYER AND A WILLING SELLER WOULD AGREE IN AN ORDINARY COURSE OF BUSINESS, ARM’S LENGTH SALE.) OR $25.00 (USD)
PER POUND (SHIPMENTS MOVING VIA GROUND) AND $.50 (USD) PER POUND (SHIPMENTS MOVING VIA SECOND/NEXT DAY AIR) AND SHALL NOT EXCEED
$100.00 PER PIECE OF CARGO LOST OR DAMAGED UNLESS AT THE TIME OF SHIPMENT SHIPPER MAKES A DECLARATION OF VALUE FOR CARRIAGE IN THE
SPACE DESIGNATED ON THE SHIPPING INSTRUCTIONS AND PAYS THE APPROPRIATE VALUATION CHARGE. Even if Shipper has made a declaration of value,
liability shall never exceed the depreciated original invoice value or the fair market value of the property, whichever is less. The value per pound for applying
declared valuation charges shall be determined by dividing Shipper’s declared value for carriage by the actual weight of the shipment. In all cases not
prohibited by law, where a lower value than the actual value of the said property has been stated in writing by Shipper or has been agreed upon in writing as
the released value of the property upon which the rate is based, such lower value plus freight charges, if paid, shall be the maximum recoverable amount for
loss or damage. Notwithstanding the above limitations, all shipments containing the following items of extraordinary value are limited to a maximum declared
value of $500.00 (USD): (a) Artworks and objects of art, including without limitation, original paintings, drawings, etchings, watercolors, tapestries and
sculptures or prototypes; (b) Clocks, jewelry, including costume jewelry, furs, and fur trimmed clothing; (c) Personal effects, including without limitation, papers
and documents; or (d) Coin money, currency, gift certificates, debit cards, credit cards, and any other items of extraordinary value. Any declared value in excess
of the maximums allowed herein is null and void, and the acceptance by Fern for carriage of any shipment with a declared value in excess of the allowed
maximums does not constitute a waiver of these maximums. In any event, (excluding small package program shipments) FERN’s MAXIMUM LIABILITY WILL
NEVER BE MORE THAN $100,000 PER SHIPMENT. Shipper understands that even if Shipper is not able to participate or fully participate in a Show due to loss
of, theft of, or damage to their property, Fern shall not be liable or responsible for damages identified by the terms (by way of example only and not in
limitation of the breadth of this clause) such as the following: consequential damages, loss of use damages, loss of profits damages, business interruption
damages, delay damages, special damages, collateral damages, exemplary damages, damages awarded for gross negligence, direct damages, indirect damages,
or damages for failure of performance, breach of contract damages, fraud damages, or any other sort of damage for tort or breach of contract. This limitation
shall bind the parties: (A) WHENEVER OR WHEREVER THE CLAIMED LOSS OR DAMAGE MAY OCCUR; (B) EVEN THOUGH THE ALLEGED LOSS OR DAMAGE IS
CLAIMED TO RESULT FROM NEGLIGENCE, STRICT LIABILITY, PRODUCTS LIABILITY, BREACH OF CONTRACT, BREACH OF STATUTE OR REGULATION, OR ANY
OTHER LEGAL THEORY OR CAUSE, AND; (C) EVEN THOUGH FERN MAY HAVE BEEN ADVISED OR BE ON NOTICE OF THE POSSIBILITY OR EVEN THE
PROBABILITY OF SUCH DAMAGES.
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125 Fernco DriveNashville, TN 37207
Phone: 615.256.0357 Fax: 615.256.0490
email: nashville@fernexpo.com
2015 New York Progressive International Motorcycle Show
Javits Convention Center, New York, New York05-11916-15
9. SHIPPER’S RESPONSIBILITIES AND INDEMNIFICATION: (a) Shipper must pay in full for the services rendered under this Agreement at the time the services
are requested. The existence of a dispute between Shipper and Fern relative to any claim or other matter shall have no bearing on this duty of payment. No
claim may be submitted by or on behalf of Shipper to Fern unless Shipper’s account is current. (b) Shipper understands and acknowledges that Fern does not
accept or transport illegal or hazardous materials of any kind or nature. Shipper warrants and will ensure that its property is inert, and contains no Hazardous
Substances, Hazardous Materials, Chemicals, Gasses, Explosives, Radioactive Materials, Biologically hazardous agents, or any other substance, matter or object
in any form that could pose a threat to the health or safety of Fern persons, property, or the public welfare in general. Such goods may be warehoused at
owner's risk and expense or destroyed without compensation. (c) Shipper shall defend and indemnify Fern, its employees, directors, officers, and agents from
and against any and all demands, claims, causes of action, fines, penalties, damages (including consequential), liabilities, judgments, and expenses (including
but not limited to reasonable attorneys‟ fees and investigation costs) on account of personal injury, death, or damage to or loss of property or profits arising
out of or contributed to by any of the following: Shipper’s negligence, willful misconduct, or deliberate act; Shipper’s violation of Federal, State, County or Local
ordinances; Shipper’s violation of Show Regulations and/or Rules as published and set forth by Facility and/or Show Management; and/or Shipper’s failure to
comply with subsection (b) of this section regarding the inclusion of any dangerous substances in the property placed with Fern.
10. CLAIMS: Claims must be filed in writing within nine (9) months after the date of delivery of the property (or in the case of export traffic, within nine (9)
months after delivery at the port of export), except that claims for failure to make delivery must be filed within nine (9) months after a reasonable time for
delivery has elapsed. Suits for loss, damage, or delay shall be instituted against Fern no later than two (2) years and one (1) day from the day when written
notice is given by Fern to the claimant that Fern has disallowed the claim or any part or parts of the claim specified in the notice. Shipper shall deliver notice of
claim for loss or damage by hand, U.S. mail, courier, facsimile, or electronic means to Fern Transportation: 645 Linn Street, Cincinnati, OH 45203, as soon as
loss or damage is discovered. The notice of claim shall invite a prompt joint survey of the damage, at a time and place to be agreed between the parties, and
such survey shall go forward promptly. However, if in any case the property is received by the Consignee or the Consignee’s agent without notice of loss or
damage to property being served on Fern within 15 calendar days of the receipt of the property, it is agreed between Fern and Shipper that in that instance the
presumption shall arise that the property was delivered in proper quantity and in good condition. Claims filed more than nine (9) months following the date on
which the property was delivered or should have been delivered are agreed to be forever time barred.
11. CHOICE OF FORUM / ARBITRATION: THIS CONTRACT SHALL BE CONSTRUED UNDER THE LAWS OF THE STATE OF OHIO WITHOUT GIVING EFFECT TO ITS
CONFLICT OF LAWS RULES. EXCLUSIVE VENUE FOR ALL DISPUTES ARISING OUT OF CONTRACT, TORT, COMMON LAW OR RELATING TO THE ENFORCEMENT OR
INTERPRETATION OF THIS CONTRACT SHALL RESIDE IN A COURT OF COMPETENT JURISDICTION IN CINCINNATI, OHIO. Notwithstanding anything herein to the
contrary, any controversy or claim arising out of or relating to this Agreement, or the breach thereof, shall be exclusively settled by arbitration administered by
the American Arbitration Association in accordance with its Commercial Arbitration Rules and judgment on the award rendered by the arbitrator(s) may be
entered by any court having jurisdiction thereof.
12. MISCELLANEOUS: (a) Shipper warrants the accuracy of the weight and dimension data furnished in this Contract; (b) Shipper understands that once its
property is shipped by Fern pursuant to the instructions contained in this Contract, Shipper has no right to control the shipment, stop the shipment in transit,
or divert or reschedule same. (c) Shipper agrees that this Contract may be provided to any third party, including common or contract carriers of cargo by air,
water, rail, or road, for the purpose of confirming the right of Fern to control the handling of the property and all matters related to payment for the shipment.
Shipper agrees that all shipments are subject to correction and final charges determined by the actual or re-weighed weight of the shipment.
BILL OF LADING LISTED TERMS
SHIPMENTS MOVING VIA NEXT DAY/SECOND DAY: Liability will be limited to $0.50 per pound and shall not exceed $100.00 per piece under any
circumstances.
SHIPMENTS MOVING VIA GROUND TRANSPORTATION: Exhibitor agrees (i) Forwarder’s liability to Exhibitor shall be limited to $25.00 per pound per package
and shall not exceed $100,000 under any circumstances; and (ii) Forwarder shall have no liability for special, incidental, PUNITIVE or consequential damages
arising from any loss, damage, mis-delivery or delay of shipment HOWEVER CAUSED.
DECLARED VALUE: Available at the exhibitor’s expense at the rate of $4.25 per $100.00 of value declared. Minimum charge of $100.00.
RE-ROUTED FREIGHT: If exhibitor’s requested carrier fails to pick-up shipment Fern reserves the right to re-route/re-consign freight to carrier of Fern’s choice.
Any freight left or abandoned on the show floor will be returned to warehouse and/or consigned to carrier of Fern’s choice at exhibitor’s expense. Additional
COD charges will apply. Fern reserves the right to use any payment method on file (including credit cards). All Shipping charges and weights are estimates until
the shipment is delivered.
Fern is not responsible for shipments left in booth by exhibitor. We will count and ship pieces as we find shipment when we remove from exhibit hall.
Exhibitors must insure themselves against loss or theft.
December 11 - 13, 2015
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125 Fernco DriveNashville, TN 37207
Phone: 615.256.0357 Fax: 615.256.0490
email: nashville@fernexpo.com
2015 New York Progressive International Motorcycle Show
Javits Convention Center, New York, New York
SHOW SERVICES & EQUIPMENT ORDERED CREDIT CARD INFORMATION
Furniture Rental $ Card Type: c VISA c MC c AMEX c DISC
Carpet Rental $
Cleaning Services $
Graphics $
Display Labor Services‡ $
In Booth Forklift Services‡ $
Sign Rigging Services‡ $
Special Freight Services $
Material Handling‡ $ City:
Fern Transportation** $ State: Zip Code:
<Select Form or Enter Custom Form Name>$
<Select Form or Enter Custom Form Name>$ X
<Select Form or Enter Custom Form Name>$
<Select Form or Enter Custom Form Name>$
<Select Form or Enter Custom Form Name>$
<Select Form or Enter Custom Form Name>$
<Select Form or Enter Custom Form Name>$ Check #:
<Select Form or Enter Custom Form Name>$ Date:
<Select Form or Enter Custom Form Name>$ $
Sub Total: $ BANK WIRE INFORMATION
Sub Total Taxable $
Sub Total Non Taxable $
Sales Tax 8.875% $
Grand Total: $
* Non taxable
‡ Pay Estimated Cost
Amount:
Expiration:
Card Holder's Name:
Card Holder's Address:
Cardholder's
Signature: XBy signing this, I agree to payment terms and conditions outlined by Fern
Exposition & Event Services listed on the Payment Terms & Conditions
Form (TC-03) in this Exhibitor Kit.
CHECK INFORMATION: Checks must be in U.S. funds drawn on a U.S. bank.
/
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December 11 - 13, 2015
05-11916-15
Send to: MB Financial Bank, 800 W. Madison St., Chicago IL 60607 USA,
Routing #071001737, Fern Exposition Services LLC Depository, 645
Linn Street Cincinnati, OH 45203, Account #1910004197, SWIFT code -
MBFIUS44. Reference your Company Name/Show Name/and Booth
Number. Add $50.00 for processing wire transfer.
** Credit Card payment only is accepted for Fern Transportation
services.
All orders are subject to the terms and conditions as outlined in the Exhibitor Service Manual.
Discount Deadline:November 25, 2015
Card Number:
EXHIBITOR INFORMATION
Company Name: __________________________________________________________________________ Booth#: _____________
Address: ______________________________________________________________________________________________________
City: ________________________________________________________________ State: __________ Zip Code: ________________
Contact Name: _________________________________________________________ Phone: ________________________________
Fax: ____________________________________ Email: _______________________________________________________________
Signature: _________________________________________________________________________ Date: _____________________
125 Fernco DriveNashville, TN 37207
Phone: 615.256.0357 Fax: 615.256.0490
email: nashville@fernexpo.com
2015 New York Progressive International Motorcycle Show
Javits Convention Center, New York, New York
EXHIBITING COMPANY AUTHORIZATION THIRD PARTY CREDIT CARD INFORMATION
Exhibiting Company Name and Booth #: Card Type: c VISA c MC c AMEX c DISC
Exhibitor Signature:
X
Services to be provided by Third Party:
Furniture Rental $
Carpet Rental $
Cleaning Services $ City:
Graphics $ State: Zip Code:
Display Labor Services‡ $
In Booth Forklift Services‡ $ X
Sign Rigging Services‡ $
Special Freight Services $
Material Handling‡ $
Fern Transportation** $
<Select Form or Enter Custom Form Name>$ Date:
<Select Form or Enter Custom Form Name>$ $
<Select Form or Enter Custom Form Name>$ BANK WIRE INFORMATION
<Select Form or Enter Custom Form Name>$
<Select Form or Enter Custom Form Name>$
<Select Form or Enter Custom Form Name>$
<Select Form or Enter Custom Form Name>$
<Select Form or Enter Custom Form Name>$ * Non taxable
<Select Form or Enter Custom Form Name>$ ‡ Pay Estimated Cost
Sales Tax 8.875% $
Grand Total $
All orders are subject to the terms and conditions as outlined in the Exhibitor Service Manual.
Card Number:
Expiration:
Card Holder's Name:
Card Holder's Address:
Cardholder's
Signature: X
CHECK INFORMATION: Checks must be in U.S. funds drawn on a U.S. bank.
** Credit Card payment only is accepted for Fern Transportation
services.
/
Send to: MB Financial Bank, 800 W. Madison St., Chicago IL 60607 USA,
Routing #071001737, Fern Exposition Services LLC Depository, 645
Linn Street Cincinnati, OH 45203, Account #1910004197, SWIFT code -
MBFIUS44. Reference your Company Name/Show Name/and Booth
Number. Add $50.00 for processing wire transfer.
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Discount Deadline:November 25, 2015
December 11 - 13, 2015
Check #:
Amount:
05-11916-15
By signing this, I agree to payment terms and conditions outlined by Fern
Exposition & Event Services listed on the Payment Terms & Conditions Form
(TC-03) in this Exhibitor Kit.
THIRD PARTY PAYOR INFORMATION
Company Name: _________________________________________________________________________ Booth#: ______________
Address: _____________________________________________________________________________________________________
City: __________________________________________________________________ State: _________ Zip Code: _______________
Contact Name: __________________________________________________________ Phone: _______________________________
Fax: ___________________________________ Email: ________________________________________________ ________________
Signature: ________________________________________________________________________ Date: ______________________
Chairs & Stools101 - Armless Side Chair103 - Padded Armless Side Chair105 - Padded Side Chair w/ Arms121 - Swivel Desk Chair, Fabric131 - Padded Armless Stool
Display Tables204 - Pedestal Table, 24”D 18”H215 - Pedestal Table, 30”D 30”H216 - Pedestal Table, 30”D 40”H229 - Display Table, 4’L 40”H233 - Display Table, 8’L 30”H
Note: Item availability and styles may vary per location.
STANDARD FURNITUREChairs & Stools
101 103 105
121 131
229
233
Display Tables
204 215 216
125 Fernco DriveNashville, TN 37207
Phone: 615.256.0357 Fax: 615.256.0490
email: nashville@fernexpo.com
2015 New York Progressive International Motorcycle Show
Javits Convention Center, New York, New York
Click here to view the Standard Furniture Rental Brochure
CHAIRS & STOOLS
QTY ITEM # DESCRIPTION DISCOUNT RATE STANDARD RATE
101 Armless Side Chair 101.30$ 131.70$
103 Upholstered Armless Chair 106.45$ 138.40$
105 Upholstered Arm Chair 121.90$ 159.50$
121 Swivel Desk Chair 306.20$ 398.10$
131 Stool - Padded with Back 143.00$ 185.90$
PEDESTAL TABLES (Gray Nebula top)
QTY ITEM # DESCRIPTION DISCOUNT RATE STANDARD RATE
24" Diameter **CANNOT BE SKIRTED**
204 18"h Pedestal Table 182.35$ 237.05$
206 30"h Pedestal Table 227.50$ 295.65$
208 40"h Pedestal Table 227.50$ 295.65$
30" Diameter **CANNOT BE SKIRTED**
207 18"h Pedestal Table 182.35$ 237.05$
215 30"h Pedestal Table 227.50$ 295.65$
216 40"h Pedestal Table 227.50$ 295.65$
36" Diameter **CANNOT BE SKIRTED**
209 18"h Pedestal Table 209.15$ 273.10$
224 30"h Pedestal Table 227.80$ 295.60$
225 40"h Pedestal Table 227.80$ 295.60$
Sub Total
Tax 8.875%
Grand Total
Exhibiting Company Name: ___________________________________________________________ Booth # ____________
December 11 - 13, 2015
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Yes, I have completed and included the Payment Authorization Form.
If you have any questions or concerns about your invoice, please visit the Fern Exhibitor Service
Center at your show/event prior to leaving. No credits or refunds will be issued after close of the
show/event on items and/or services ordered and not received.
Discount Deadline:November 25, 2015
$
Cancellation after deadline date will be charged at 50% of prevailing rate. Cancellation after installation will be 100% of prevailing rate.Requests made after the deadline will be filled, as available, at the standard rate.
$
$
$
$
$
AMOUNT
$
AMOUNT
Custom
$
$
$
$
$
$
$
$
$
$
All orders are subject to the terms and conditions as outlined in the Exhibitor Service Manual.
125 Fernco DriveNashville, TN 37207
Phone: 615.256.0357 Fax: 615.256.0490
email: nashville@fernexpo.com
2015 New York Progressive International Motorcycle Show
Javits Convention Center, New York, New York
Click here to view the Standard Furniture Rental Brochure
Choices not indicated will be selected by Fern to coordinate with show colors and size of exhibit.
DISPLAY TABLES - 30" high X 2' wide
QTY ITEM # DESCRIPTION DISCOUNT RATE STANDARD RATE
223 4'X30" h table skirted 3 sides (select skirt color below) 191.15$ 248.55$
233 6'x30" h table skirted 3 sides (select skirt color below) 235.70$ 306.40$
253 8'x30" h table skirted 3 sides (select skirt color below) 270.10$ 351.20$
522 Drape 4th side of 30"h table 58.05$ 75.45$
222 4'x30" h table not skirted 70.90$ 92.20$
232 6'x30" h table not skirted 86.75$ 112.80$
252 8'x30" h table not skirted 103.05$ 134.00$
Table Skirt Color: o black (04) o blue (06) o gold (08) o gray (09) o green (10)
o maroon (11) o plum (19) o red (14) o teal (18) o white (16)
DISPLAY TABLE COUNTERS - 40" high x 2' wide
QTY ITEM # DESCRIPTION DISCOUNT RATE STANDARD RATE
229 4'X40" h table skirted 3 sides (select skirt color below) 270.10$ 351.20$
239 6'x40" h table skirted 3 sides (select skirt color below) 288.65$ 375.30$
259 8'x40" h table skirted 3 sides (select skirt color below) 335.65$ 436.30$
530 Drape 4th side of 40"h table 67.90$ 88.25$
228 4'x40" h table not skirted 103.05$ 134.00$
238 6'x40" h table not skirted 118.30$ 153.80$
258 8'x40" h table not skirted 135.90$ 176.70$
Table Skirt Color: o black (04) o blue (06) o gold (08) o gray (09) o green (10)
o maroon (11) o plum (19) o red (14) o teal (18) o white (16)
TABLETOP RISERS - 12" wide, Covered White
QTY ITEM # DESCRIPTION DISCOUNT RATE STANDARD RATE
270 4' Undraped Riser w/Cover 45.95$ 59.75$
272 6' Undraped Riser w/Cover 89.60$ 116.50$
274 8' Undraped Riser w/Cover 109.20$ 142.75$
Sub Total
Tax 8.875%
Grand Total
Exhibiting Company Name: ___________________________________________________________ Booth # ____________
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Yes, I have completed and included the Payment Authorization Form.
If you have any questions or concerns about your invoice, please visit the Fern Exhibitor Service
Center at your show/event prior to leaving. No credits or refunds will be issued after close of the
show/event on items and/or services ordered and not received.
December 11 - 13, 2015
November 25, 2015
Cancellation after deadline date will be charged at 50% of prevailing rate. Cancellation after installation will be 100% of prevailing rate.Requests made after the deadline will be filled, as available, at the standard rate.
All orders are subject to the terms and conditions as outlined in the Exhibitor Service Manual
Discount Deadline:
AMOUNT
$
$
$
$
$
$
$
AMOUNT
$
$
Custom
AMOUNT
$
$
$
$
$
$
$
$
$
$
$
125 Fernco DriveNashville, TN 37207
Phone: 615.256.0357 Fax: 615.256.0490
email: nashville@fernexpo.com
2015 New York Progressive International Motorcycle Show
Javits Convention Center, New York, New York
Click here to view the Accessories Rental Brochure
ACCESSORIES
QTY ITEM # DESCRIPTION DISCOUNT RATE STANDARD RATE
401 Wastebasket with Liner 27.85$ 36.25$
407 Easel, Tripod 49.30$ 64.60$
430 Tensa Stanchion 98.35$ 127.80$
425 Chrome Vertical Sign Frame 22"W x 28"H 118.00$ 153.35$
479 2-Arm Bag Stand 166.25$ 216.10$
480 4-Arm Bag Stand 196.10$ 256.80$
413 Chrome Clothes Tree 72.00$ 93.55$
475 2'x8' Grid Panel 82.40$ 110.70$
476 Chrome Grid Legs (for freestanding Grid Panel) 12.85$ 17.50$
478 7-way Waterfall (for Grid Panels) 10.30$ 13.90$
CUSTOM BOOTH DRAPING and SKIRTING
Click here to view skirting and drape colors
Choices not indicated will be selected by Fern to coordinate with show colors and size of exhibit.
QTY ITEM # DESCRIPTION DISCOUNT RATE STANDARD RATE
505 Vinyl Table Cover 12.85$ $ 17.50
507 30" skirting (per linear foot) 12.35$ 17.00$
Skirt Color: o black (04) o blue (06) o gold (08) o gray (09) o green (10)
o maroon (11) o plum (19) o red (14) o teal (18) o white (16)
509 40" skirting (per linear foot) 17.50$ 23.20$
Skirt Color: o black (04) o blue (06) o gold (08) o gray (09) o green (10)
o maroon (11) o plum (19) o red (14) o teal (18) o white (16)
541 Custom Color Side rail Drape, 36" high (per linear foot) 21.40$ 27.85$
Drape Color: o black (04) o blue (06) o gold (08) o gray (09) o green (10)
o maroon (11) o plum (19) o red (14) o teal (18) o white (16)
543 Custom Color Background Drape, 8' high (per linear foot) 28.30$ 36.80$
Drape Color: o black (04) o blue (06) o gold (08) o gray (09) o green (10)
o maroon (11) o plum (19) o red (14) o teal (18) o white (16)
Sub Total
Tax 8.875%
Grand Total
Exhibiting Company Name: ___________________________________________________________ Booth # ____________
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December 11 - 13, 2015
05-11916-15
Yes, I have completed and included the Payment Authorization Form.
If you have any questions or concerns about your invoice, please visit the Fern Exhibitor Service
Center at your show/event prior to leaving. No credits or refunds will be issued after close of the
show/event on items and/or services ordered and not received.
Cancellation after deadline date will be charged at 50% of prevailing rate. Cancellation after installation will be 100% of prevailing rate.Requests made after the deadline will be filled, as available, at the standard rate.
All orders are subject to the terms and conditions as outlined in the Exhibitor Service Manual.
Discount Deadline:November 25, 2015
Custom
AMOUNT
$
$
$
$
$
$
$
$
$
$
AMOUNT
$
$
$
$
$
$
$
$
Note: Rental includes material handling, installation, front edge taping, and pick-up at the close of the show. Colors may vary due to facility lighting, manufacturing limitations and dye lot differences. Item availability and styles may vary per location.
CARPETColor OptionsPlush
47 - Ebony 46 - Cherry Red 48 - Burgundy 51 - Berry 61 - Mocha
62 - Colony Blue 63 - White 64 - Grey Pearl 65 - French Biege
Standard
04 - Black 06 - Blue 09 - Gray 11 - Maroon 14 - Red
19 - Plum 20 - Seafoam 80 - Madison 81 - Blue Jay
66 - Charcoal
67 - Emerald 68 - Blue Mist
82 - Cayenne
125 Fernco DriveNashville, TN 37207
Phone: 615.256.0357 Fax: 615.256.0490
email: nashville@fernexpo.com
2015 New York Progressive International Motorcycle Show
Javits Convention Center, New York, New York
Click here to view carpet color samples
STANDARD CARPET
o Black (04) o Blue (06) o Blue-Jay (81) o Cayenne (82) o Gray (09)
o Madison (80) o Maroon (11) o Plum (19) o Red (14) o Seafoam (20)
STANDARD CARPET PACKAGE
Standard Carpet Package includes carpet & padding
QTY ITEM # DESCRIPTION STANDARD RATE
309 9 ft. x 10 ft. Standard Carpet & Padding 347.30$ 452.90$
310 9 ft. x 20 ft. Standard Carpet & Padding 694.65$ 905.60$
311 9 ft. x 30 ft. Standard Carpet & Padding 1,041.95$ 1,358.45$
312 9 ft. x 40 ft. Standard Carpet & Padding 1,389.25$ 1,811.20$
STANDARD CARPET ONLY
QTY ITEM # DESCRIPTION STANDARD RATE
301 9 ft. x 10 ft. Standard Carpet 271.30$ 352.80$
302 9 ft. x 20 ft. Standard Carpet 542.60$ 705.40$
303 9 ft. x 30 ft. Standard Carpet 813.90$ 1,058.10$
304 9 ft. x 40 ft. Standard Carpet 1,085.20$ 1,410.75$
COMPLETE AREA (requires a minimum order of 100 sq. ft.)
Please select option(s) below and calculate square footage.
QTY ITEM # DESCRIPTION SQUARE FOOTAGE STANDARD RATE
314 Standard Carpet ______ft. x _____ft. = ______sq. ft. 5.25$ 6.85$
350 Padded Area Size ______ft. x _____ft. = ______sq. ft. 0.84$ 1.11$
360 Plastic Covering ______ft. x _____ft. = ______sq. ft. 0.44$ 0.59$
Sub Total
Tax 8.875%
Grand Total
Exhibiting Company Name: ___________________________________________________________ Booth # ____________
November 25, 2015Discount Deadline:
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DISCOUNT RATE
Standard carpet is a 13 oz. carpet available in 10 colors in 9 ft. width. Standard carpet price includes rental, installation, removal and front edge taping only. If
additional color options are desired, refer to the Custom Plush Carpet Rental form.
05-11916-15
DISCOUNT RATE
Cancellation after deadline date will be charged at 50% of prevailing rate. Cancellation after installation will be 100% of prevailing rate.Requests made after the deadline will be filled, as available, at the standard rate.
All orders are subject to the terms and conditions as outlined in the Exhibitor Service Manual.
$
$
$
$
December 11 - 13, 2015
Prices below are per sq. ft.
DISCOUNT RATE
Yes, I have completed and included the Payment Authorization Form.
If you have any questions or concerns about your invoice, please visit the Fern Exhibitor Service
Center at your show/event prior to leaving. No credits or refunds will be issued after close of the
show/event on items and/or services ordered and not received.
AMOUNT
AMOUNT
$
$
$
$
Custom
AMOUNT
$
$
$
$
$
$
125 Fernco DriveNashville, TN 37207
Phone: 615.256.0357 Fax: 615.256.0490
email: nashville@fernexpo.com
2015 New York Progressive International Motorcycle Show
Javits Convention Center, New York, New York
Click here to view carpet color samples
CUSTOM PLUSH CARPET (requires a minimum order of 100 sq. ft.)
o Berry (51) o Blue Mist (68) o Burgundy (48) o Charcoal (66) o Cherry Red (46) o Colony Blue (62)
o Ebony (47) o Emerald (67) o French Beige (65) o Gray Pearl (64) o Mocha (61) o White (63)
CUSTOM PLUSH CARPET PACKAGE
Custom Plush Carpet Package includes carpet and padding
QTY ITEM # DESCRIPTION DISCOUNT RATE STANDARD RATE AMOUNT
335 10 ft. x 10 ft. Custom Plush Carpet & Padding 796.20$ 1,030.00$ $
336 10 ft. x 20 ft. Custom Plush Carpet & Padding 1,592.40$ 2,060.00$ $
337 10 ft. x 30 ft. Custom Plush Carpet & Padding 3,090.00$ 3,418.55$ $
338 10 ft. x 40 ft. Custom Plush Carpet & Padding 3,184.75$ 4,120.00$ $
CUSTOM PLUSH CARPET ONLY
QTY ITEM # DESCRIPTION DISCOUNT RATE STANDARD RATE AMOUNT
331 10 ft. x 10 ft. Custom Plush Carpet 710.70$ 922.90$ $
332 10 ft. x 20 ft. Custom Plush Carpet 1,421.60$ 1,845.95$ $
333 10 ft. x 30 ft. Custom Plush Carpet 2,132.40$ 2,768.95$ $
334 10 ft. x 40 ft. Custom Plush Carpet 2,843.20$ 3,691.95$ $
COMPLETE AREA (requires a minimum order of 100 sq. ft.)
Please select option(s) below and calculate square footage.
QTY ITEM # DESCRIPTION SQUARE FOOTAGE DISCOUNT RATE STANDARD RATE AMOUNT
328 Custom Plush Carpet ______ft. x _____ft. = ______sq. ft. 7.10$ 9.20$ $
350 Padded Area Size ______ft. x _____ft. = ______sq. ft. 0.84$ 1.11$ $
360 Plastic Covering ______ft. x _____ft. = ______sq. ft. 0.44$ 0.59$ $
Sub Total $
Tax 8.875% $
Grand Total $
Exhibiting Company Name: ___________________________________________________________ Booth # ____________
cust
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December 11 - 13, 2015
Cancellation after deadline date will be charged at 50% of prevailing rate. Cancellation after installation will be 100% of prevailing rate.
Custom Plush carpet is an upgraded 34 oz. carpet in 12 decorator colors. Custom Plush carpet price includes laying, trimming, seaming, wastage, edge taping,
rental and removal of carpet specifically cut to your exact measurements. Order must be received by Discount Deadline in order to ensure availability of color
selection.
November 25, 2015Discount Deadline:
Prices below are per sq. ft.0
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01
7Requests made after the deadline will be filled, as available, at the standard rate.All orders are subject to the terms and conditions as outlined in the Exhibitor Service Manual.
05-11916-15
Custom
Yes, I have completed and included the Payment Authorization Form.
If you have any questions or concerns about your invoice, please visit the Fern Exhibitor Service
Center at your show/event prior to leaving. No credits or refunds will be issued after close of the
show/event on items and/or services ordered and not received.
125 Fernco DriveNashville, TN 37207
Phone: 615.256.0357 Fax: 615.256.0490
email: nashville@fernexpo.com
2015 New York Progressive International Motorcycle Show
Javits Convention Center, New York, New York
INSTALLATION & DISMANTLE LABOR SERVICES
Plan A (Supervised by Fern) Installation Labor Rate
c 1001 Labor for Installation # of Laborers Req: _________ Est. Hours: _________ 226.25$
c 1003 Labor for Dismantle # of Laborers Req: _________ Est. Hours: _________ Over Time 286.40$
30% charge for Fern Supervised services with a minimum of 46.35$ Double Time 346.95$
Emergency Contact: ____________________________ Phone: ________________________
Plan B (Supervised by Exhibitor Personnel)
c 1001 Labor for Installation # of Laborers Req: _________ Est. Hours: _________
Start time*: ____________ End Time: _____________ Start Date: ________________
c 1003 Labor for Dismantle # of Laborers Req: _________ Est. Hours: _________
Start time*: ____________ End Time: _____________ Start Date: ________________
Supervisor will be: ____________________________ Phone: _________________________
Estimated Display Labor Cost for Advanced Payment
Installation:
Straight time _______ X _______ X _______ = __________ $ ______________ # of Laborers # of Hours # of Days Total Straight Time hours Estimated Cost
Over time _______ X _______ X _______ = __________ $ ______________ # of Laborers # of Hours # of Days Total Over Time hours Estimated Cost
Double time _______ X _______ X _______ = __________ $ ______________ # of Laborers # of Hours # of Days Total Double Time hours Estimated Cost
Plan A - Add 30% for Fern Exposition Supervision $ ________________
Dismantle:
Straight time _______ X _______ X _______ = __________ $ ______________ # of Laborers # of Hours # of Days Total Straight Time hours Estimated Cost
Over time _______ X _______ X _______ = __________ $ ______________ # of Laborers # of Hours # of Days Total Over Time hours Estimated Cost
Double time _______ X _______ X _______ = __________ $ ______________ # of Laborers # of Hours # of Days Total Double Time hours Estimated Cost
Plan A - Add 30% for Fern Supervision $ ________________
* Start time is approximate and is based on availability of labor.
Sub Total
Tax 8.875%
Grand Total
Exhibiting Company Name: ___________________________________________________________ Booth # ____________
December 11 - 13, 2015
05-11916-15
Deadline to Return this Form:November 25, 2015
Straight Time
Charges for labor service are based on
prevailing rates of labor and materials.
Straight Time: Mon-Fri first eight hours of work.
Overtime: All other times Monday - Friday
and all day Saturday. Sundays and holidays will be
charged at double time rate.
Charge one (1) hour per man & 1/2
hour increments after the first hour.
For information and cost relative to
unloading and reloading, please see the
Material Handling & Freight Service Order
form enclosed.
Your company is encouraged to carry
insurance covering potential injury, damages
or loss associated with your display. Fern will
NOT be responsible for injury to personnel or
display damage or loss of display materials.
Liability of Fern will be limited to a maximum
of 50% of the total labor bill, not to exceed
$1000. It is important that exhibit
representative check in at the Fern
Service Center to pick up labor ordered.
Exhibit representative must also check the
labor back in at the Fern Exhibitor Service
Center upon completion of work. All work
is to be done under supervision of the
exhibitor or its representative.
dis
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Professionally trained personnel are used on installation/dismantle, and when possible, all work is
performed on straight time.
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$
$
$Cancellation of any portion of labor order within 48 hours of start will be charged one hour minimum per man of applicable hourly rate.
Requests received after deadline date will be filled as work force is available.All orders are subject to the terms and conditions as outlined in the Exhibitor Service Manual.
Custom
Yes, I have completed and included the Payment Authorization Form.
If you have any questions or concerns about your invoice, please visit the Fern Exhibitor Service Center
at your show/event prior to leaving. No credits or refunds will be issued after close of the show/event
on items and/or services ordered and not received.
125 Fernco DriveNashville, TN 37207
Phone: 615.256.0357 Fax: 615.256.0490
email: nashville@fernexpo.com
2015 New York Progressive International Motorcycle Show
Javits Convention Center, New York, New York
FORKLIFT TO RIG IN BOOTH
This form is not for loading and/or unloading of exhibit materials. Please refer to the Material Handling form for rates and instructions.
4000 lb forklift 4000 lb forklift
c 1005 Labor for Installation # of Laborers Req: _________ Est. Hours: _________ 495.00$
Start time*: ____________ End Time: _____________ Start Date: ________________ Over Time 555.80$
c 1007 Labor for Dismantle # of Laborers Req: _________ Est. Hours: _________ Double Time 990.05$
Start time*: ____________ End Time: _____________ Start Date: ________________
Estimated Rigging Labor Cost for Advanced Payment
Installation:
Straight time ______ X ______ X ______ = _________ $ _____________ # of Forklifts # of Hours # of Days Total Straight Time hours Estimated Cost
Over time ______ X ______ X ______ = _________ $ _____________ # of Forklifts # of Hours # of Days Total Over Time hours Estimated Cost
Double time ______ X ______ X ______ = _________ $ _____________ # of Forklifts # of Hours # of Days Total Double Time hours Estimated Cost
Dismantle:
Straight time ______ X ______ X ______ = _________ $ _____________ # of Forklifts # of Hours # of Days Total Straight Time hours Estimated Cost
Over time ______ X ______ X ______ = _________ $ _____________ # of Forklifts # of Hours # of Days Total Over Time hours Estimated Cost
Double time ______ X ______ X ______ = _________ $ _____________ # of Forklifts # of Hours # of Days Total Double Time hours Estimated Cost
* Start time is approximate and is based on availibility of labor.
Sub Total $
Tax 8.875% $
Grand Total $
Exhibiting Company Name: ___________________________________________________________ Booth # ____________
Custom
Yes, I have completed and included the Payment Authorization Form.
If you have any questions or concerns about your invoice, please visit the Fern Exhibitor Service Center at
your show/event prior to leaving. No credits or refunds will be issued after close of the show/event on
items and/or services ordered and not received. fork
lift
to r
ig in
bo
oth
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December 11 - 13, 2015
Deadline to Return this Form:05-11916-15 November 25, 2015
Cancellation of any portion of labor order within 48 hours of start will be charged one hour minimum per man of applicable hourly rate.Requests received after deadline will be filled as work force is available.
All orders are subject to the terms and conditions as outlined in the Exhibitor Service Manual.
Straight Time
If your exhibit includes large header signs,
cantilever structures, heavy display
components or machinery which cannot
be lifted in place by display carpenters,
you will require a forklift with operator in
your booth for installation and removal.
The forklift with operator cost is billed at
hourly increments with a one (1) hour
minimum. If additional labor is required,
prevailing labor charges will be assessed.
It is important that an exhibit
representative check in at the Fern
Exhibitor Service Center to pick up labor.
Exhibit representative must also check the
labor back in at the upon completion of
work. All work is to be done under
supervision of the exhibitor or their
representative. Straight time rates prevail
for the first eight hours of work.
Friday. Over time rates prevail all other
times Monday - Friday, and all day Saturday.
Double Time rates will be charged on
Sundays and holidays.
125 Fernco DriveNashville, TN 37207
Phone: 615.256.0357 Fax: 615.256.0490
email: nashville@fernexpo.com
2015 New York Progressive International Motorcycle Show
Javits Convention Center, New York, New York
SIGN HANGING LABOR
Plan A (Supervised by Fern Exposition & Event Services) High Lift & Crew Rate
c 1051 High Lift and Crew for Installation # of Crews Req: ________ Est. Hours: ________ Straight Time 854.15$
c 1053 High Lift and Crew for Dismantle # of Crews Req: ________ Est. Hours: ________ Over Time 1,110.40$
30% charge for Fern Supervised services with a minimum of 46.35$ Double Time 1,708.00$
Emergency Contact: ______________________________________ Phone: __________________________
Plan B (Supervised by Exhibitor Personnel)
c 1051 High Lift and Crew for Installation # of Crews Req: ________ Est. Hours: ________
Start time*: ____________ End Time: _____________ Start Date: ________________
c 1053 High Lift and Crew for Dismantle # of Crews Req: ________ Est. Hours: ________
Start time*: ____________ End Time: _____________ Start Date: ________________
Superisor will be: _______________________________________ Phone: ___________________________
Estimated High Lift Labor Cost for Advanced Payment
Installation:
Straight time _______ X _______ X _______ = __________ $ ______________ # of Crews # of Hours # of Days Total Straight Time hours Estimated Cost
Over time _______ X _______ X _______ = __________ $ ______________ # of Crews # of Hours # of Days Total Over Time hours Estimated Cost
Double time _______ X _______ X _______ = __________ $ ______________ # of Crews # of Hours # of Days Total Double Time hours Estimated Cost
Plan A - Add 30% for Fern Exposition Supervision $ ________________
Dismantle:
Straight time _______ X _______ X _______ = __________ $ ______________ # of Crews # of Hours # of Days Total Straight Time hours Estimated Cost
Over time _______ X _______ X _______ = __________ $ ______________ # of Crews # of Hours # of Days Total Over Time hours Estimated Cost
Double time _______ X _______ X _______ = __________ $ ______________ # of Crews # of Hours # of Days Total Double Time hours Estimated Cost
Plan A - Add 30% for Fern Exposition Supervision $ ________________
* Start time is approximate and is based on availibility of labor.
Sub Total
Tax 7.000%
Grand Total
Exhibiting Company Name: ___________________________________________________________ Booth # ____________
sign
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37
December 11 - 13, 2015
Yes, I have completed and included the Payment Authorization Form.
If you have any questions or concerns about your invoice, please visit the Fern Exhibitor Service Center at
your show/event prior to leaving. No credits or refunds will be issued after close of the show/event on
items and/or services ordered and not received.
Deadline to Return this Form:November 25, 2015
Your company is encouraged to carry
insurance covering potential injury,
damages or loss associated with your
display. Fern will NOT be responsible
for injury to personnel or display
damage or loss of display materials.
Liability of Fern will be limited to a
maximum of 50% of the total labor
bill, not to exceed $1000.
Straight time will be charged for the first eight hours of work Monday thru Friday. Over time will be charged all other times Monday - Friday and all day Saturday.Double time will be charged all day Sunday and holidays.Minimum charge one (1) hourper crew.
Cancellation of any portion within 48 hours of labor start time, exhibitor will be charged one hour minimum per man of applicable hourly rate.Requests made after the deadline will be filled as work force is available.
All orders are subject to the terms and conditions as outlined on the in the Exhibitor Service Manual.
05-11916-15
Custom
125 Fernco DriveNashville, TN 37207
Phone: 615.256.0357 Fax: 615.256.0490
email: nashville@fernexpo.com
2015 New York Progressive International Motorcycle Show
Javits Convention Center, New York, New York
SIGN HANGING INFORMATION & DIAGRAM
This completed form must accompany your Sign Hanging order form.
Sign Hanging Regulations
l All ceiling rigging must conform to Show Management Rules and Regulations.
l
l Set up instructions must be provided for signs needing assembly.
l Hanging or anchor points must be prefabricated and ready to use.
l
l
l Height limitation from the floor to the bottom of the sign is 16' unless otherwise specified in show rules and regulations.
l Additional charges will apply for rental materials used (i.e., cables, clamps, rods, wires) to hang your sign.
Sign Description & Placement
For signs other than banners, please include blueprint or drawings with detailed information so anchor points can be determined.
Type: Cloth Banner Metal or Wood Other _____________________
Shape: Square Triangle Rectangle Other _____________________
Size & Weight: Length _________ Width ___________ Height ___________ Weight ___________
Does your sign require electricity? Yes No Does your sign require assembly? Yes No
Exhibiting Company Name: ___________________________________________________________ Booth # ____________
____ feet in from left Aisle #_____
December 11 - 13, 2015
05-11916-15
All overhead hanging must be installed and removed by Fern. Fern can assemble your hanging sign. Please complete Display Labor form enclosed in this
Exhibitor Service Manual.
Overhead hanging signs are to be sent in separate containers directly to the advance warehouse (labels included in this ESM). This container MUST arrive
no later than one week prior to the first exhibitor move-in day. If these procedures are not follwed, Fern cannot guarantee the hanging of your sign.
Electrical Signs must be in working order and in accordance with the National Electric Code. ELECTRICAL SERVICE requirements must be ordered in
advance on the enclosed Facility Electrical Service Order Form.
Use the diagram below to represent your booth space. Indicate how far in from each boundary you would like your sign placed. The ceiling structure and
relation to support beams may require your sign to be moved from your specified location.
Deadline to Return this Form:November 25, 2015
sign
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form
atio
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dia
gram
_____feet from floor ____ feet in from right Aisle #_____
____ feet in from front of Aisle #______
____ feet in from back of Aisle #______
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Cancellation of any portion within 48 hours of labor start time, exhibitor will be charged one hour minimum per lift of applicable hourly rate.Requests made after the deadline will be filled, as available, at the standard rate.
All orders are subject to the terms and conditions as outlined in the Exhibitor Service Manual.
Yes, I have completed and included the Payment Authorization Form.
If you have any questions or concerns about your invoice, please visit the Fern Exhibitor Service Center at your show/event prior to leaving. No
credits or refunds will be issued after close of the show/event on items and/or services ordered and not received.
125 Fernco DriveNashville, TN 37207
Phone: 615.256.0357 Fax: 615.256.0490
email: nashville@fernexpo.com
2015 New York Progressive International Motorcycle Show
Javits Convention Center, New York, New York
EXHIBIT LOSS OR DISAPPEARANCE - Please refer to Terms and Conditions (TC-01 and TC-02) in this Exhibitor Services Manual.
DISPUTES - Please refer to Terms and Conditions (TC-01 and TC-02) in this Exhibitor Services Manual
INSURANCE - Please refer to Terms and Conditions (TC-01 and TC-02) in this Exhibitor Services Manual.
EXHIBITS TO BE STORED will be charged at a rate of $0.05/lb per month, with a minimum monthly rate of $30.00 or fraction
thereof. No charge for storage will be made for inbound shipments when received 30 days prior to the show.0
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05-11916-15
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STRAIGHT TIME RATES QUOTED are for Monday through Friday 8:00am - 4:30pm. Freight handled on OVERTIME, all other times Monday- Friday and all day Saturday. Sunday and holidays are at Double Time.
RATES APPLY to each pound subject to the published minimum weight and are based on the actual or estimated INBOUND weight. No
allowance will be made for attrition during the convention. Each shipment is considered separately. NO cumulative weights will be allowed
on minimums, split shipments, free astrays, etc. Special service rates will not be split for mixed shipments.
SHIPMENTS OR EQUIPMENT REQUIRING SPECIAL HANDLING at the convention facility will be subject to a surcharge as indicated on the
freight rate schedule. This classification shall be applied to, but not limited to, van shipments or shipments which are packed in such a
manner as to require unloading by hand (i.e. loose display parts, uncrated equipment not delivered on a flat bed truck, etc.). Material will be
unloaded from vans, exhibitor's truck or trucks of others at the convention facility, delivered to the exhibitor's booth, picked up at the close
of the show, moved to the loading area and reloaded on trucks. It is incumbent on the exhibitor to provide written and accurate weight
information on each shipment. Shipments received without receipts or freight bills such as UPS or U.S. Mail will be delivered to the booth
without guarantee of piece count or condition. No liability will be assumed for such shipments.
SPECIAL SERVICES AND RATES - Fern Exposition & Event Services will provide steel banding services at $1.05 per ln. ft. as well as
shrink wrap services for packaging of displays and equipment at $56.65 per skid-shrink wrap. Please see the Fern Exposition &
Event Services Desk. Forklifts and drivers are available for spotting equipment in the booth at prevailing rates for equipment and labor.
Mobile equipment will be moved in and out of the exhibit facility for $312.60 per round trip.
COLLECT SHIPMENTS may be refused or accepted at the option of Fern Exposition & Event Services. In cases where Fern Exposition & Event
Services elects to receive such shipments, the responsible exhibitor or shipper will be notified immediately and payment in full for all charges
due must be wired to Fern Exposition & Event Services within 24 hours. A twenty-five percent (25%) special service will be added to the
freight bill for handling any consignments under these conditions. A $10.00 MINIMUM fee will apply to this service
HAULING TO OR FROM LOCAL FACILITIES will be charged at prevailing hourly rates. In addition, appropriate weight charges for services
rendered in accordance with the freight rate schedule will be applied.
INBOUND AND OUTBOUND TRAFFIC SCHEDULES are the responsibility of Fern Exposition and Event Services. To assure orderly and
expeditious handling of exhibit material into and out of the convention hall, it is suggested that exhibitors, including local companies, clear all
movement of exhibit material through Fern Exposition & Event Services, who is prepared to handle local pick-ups and deliveries on a co-
ordinated schedule. In order to minimize congestion and comply with union requirements, all shipments should be channeled through Fern
Exposition & Event Services.
125 Fernco DriveNashville, TN 37207
Phone: 615.256.0357 Fax: 615.256.0490
email: nashville@fernexpo.com
2015 New York Progressive International Motorcycle Show
Javits Convention Center, New York, New York
MATERIAL HANDLING
A 200 lb. minimum charge per shipment applies.
ADVANCE WAREHOUSE SHIPMENTS
Category Description Rate per cwt
DIRECT TO SHOW SITE SHIPMENTS
Category Description Rate per cwt
Exhibiting Company Name: ___________________________________________________________ Booth # ____________
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All orders are subject to the terms and conditions as outlined in the Exhibitor Services Manual.
PLEASE COMPLETE THE ESTIMATED MATERIAL HANDLING CALCULATION PAGE AND
SUBMIT WITH PAYMENT BY DEADLINE DATE.
PSmall package shipments not exceeding 50 lbs per shipment via Fed Ex, UPS or
overnight carrier51.50$ $ 36.00
Yes, I have completed and included the Payment Authorization Form.
If you have any questions or concerns about your invoice, please visit the Fern Exhibitor Service Center at your show/event prior to leaving. No
credits or refunds will be issued after close of the show/event on items and/or services ordered and not received.
Shipment received late to warehouse
Minimum Charge
E Crated or skidded shipment via van lines or specialized carrier, Fed Ex, UPS or USPS 154.20$ 308.40$
F Shipment requiring special handling 170.70$ 341.40$
L 238.80$ 477.60$
D Crated or skidded shipment via common carrier and dock height van lines 138.75$ 277.50$
December 11 - 13, 2015
Deadline to Return this Form:05-11916-15 November 25, 2015
Rates below include receipt of your freight; delivery to the booth; storage and return of empty crates; and reloading.
Additional charges may apply if your shipment does not arrive/depart during the designated move-in/out times.
mat
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C Shipment requiring special handling
Minimum Charge
A Crated or skidded shipment via common carrier and dock height van lines
B Crated or skidded shipment via van lines or specialized carrier, Fed Ex, UPS or USPS
194.05$
212.60$
235.25$
425.20$
470.50$
388.10$
125 Fernco Drive
Nashville, TN 37207
Phone: 615.256.0357
Fax: 615.256.0490
email: nashville@fernexpo.com
2015 New York Progressive International Motorcycle Show
Javits Convention Center, New York, New York
MATERIAL HANDLING GUIDELINES
SHIPPING ADDRESSES
Category # of pieces Weight (200 lb Min.) Rate Estimated Total
Shipment 1 ________________ ________________ ________________ X _______________ = $_____________________
Shipment 2 ________________ ________________ ________________ X _______________ = $_____________________
Shipment 3 ________________ ________________ ________________ X _______________ = $_____________________
Shipment 4 ________________ ________________ ________________ X _______________ = $_____________________
Shipment 5 ________________ ________________ ________________ X _______________ = $_____________________
Sub Total $
Tax 7.000% $
Grand Total $
Exhibiting Company Name: __________________________________________________________ Booth # ____________
1.The Advance Warehouse will ONLY accept packaged shipments, including crates, boxes and skids. Uncrated or unwrapped pieces should be
sent DIRECTLY to the CONVENTION FACILITY to arrive AFTER 8:00AM on the first day of exhibitor installation.
Deadline to Return this Form:05-11916-15 November 25, 2015
39th St. Between 11th & 12th Ave.
New York, NY 10001
Shipments cannot arrive before:
ESTIMATED FREIGHT PAYMENT CALCULATION
Enter estimated total pounds of all your shipments by rounding up each total shipment weight to the nearest 100 pounds (i.e., 530 lbs of any
number of pieces would be figured as 600 lbs), any shipment with a total of 200 lbs or less should be calculated at the 200 lb minimum.
o Yes, I have completed and included the Payment Authorization Form.
If you have any questions or concerns about your invoice, please visit the Fern Exhibitor Service Desk at
your show/event prior to leaving. No credits or refunds will be issued after close of the show/event on
items and/or services ordered and not received.
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2015 New York Progressive International
Motorcycle Show(Booth #)
2015 New York Progressive International
Motorcycle Show(Booth #)
Label each piece of shipment(s) as follows:
(Exhibiting Company Name)
ADVANCE WAREHOUSE
All shipments are subject to the terms and conditions as outlined on the Terms & Conditions Form in the Exhibitor Service Manual.
c/o Fern Exposition
YRC c/o Mo Trucking21 Picone Blvd
2. Rates are based on per shipment basis. A shipment is considered freight received from one shipping origin on one day. Each separate
delivery is considered a separate shipment.
3. Complete terms and conditions are outlined in the Terms & Conditions.
Shipments must arrive by:
Friday, December 04, 2015
Label each piece of shipment(s) as follows:
DIRECT TO SHOW SITE
(Exhibiting Company Name)
c/o Fern Exposition
Jacob K Javits Convention Center
Tuesday, December 08, 2015
Farmingdale, NY 11735
December 11 - 13, 2015
125 Fernco DriveNashville, TN 37207
Phone: 615.256.0357 Fax: 615.256.0490
email: nashville@fernexpo.com
2014 New York Progressive International Motorcycle Show
Jacob K Javits Convention Center, New York NY
MOBILE EQUIPMENT & DISPLAY VEHICLES
Rates are for round trip
QTY ITEM# DESCRIPTION RATE TOTAL
4810 Mobile Equipment 312.60$ $
4811 Truck/Car/Van/SUV 312.60$ $
4812 Motorcycle 124.95$ $
4813 RV's/Oversized Specialty Vehicles 312.60$ $
Mobile Equipment & Display Vehicle Guidelines
CARTLOAD SERVICE
QTY ITEM# DESCRIPTION RATE TOTAL
4701 Cart Service 216.10$ $
Cartload Service Guidelines
Sub Total $
Grand Total $
Exhibiting Company Name: ____________________________________________________________ Booth # ____________
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All order cancellations made after deadline will be charged at 50% of the prevailing rate.Requests received after deadline date will be filled as work force is available.
December 11 - 13, 2015Deadline to Return this Form:
05-11916-15 November 25, 2015
All Exhibitors will be charged a spotting fee for any vehicles, carts, trailers, specialized vehicles and mobile equipment being
displayed in their booth space. If you have questions or have specific needs, please contact Fern Exposition & Event Services.
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All orders are subject to the terms and conditions as outlined in the Exhibitor Service Manual.
Cart Service includes cart and labor for exhibitors planning to carry their small exhibit material during move-in and move-out
and consists of a one-way trip from dock to your booth and/or from your booth to the dock. The charge for this service is for
round trip. This service will be available during move-in and move-out only.
This service is for those who have small hand carry items that will fit on a cart approximately 3' wide x 5' long and 3' high.
Individual cart load can be no more than 400 lbs in freight weight. Total freight weight for all carts will be no more than 1600
lbs per exhibitor. POV's are defined as cars, small vans, SUV's, 1/2 ton pick-up trucks or company owned truck with a trailer
length no greater than 12' in length.
Yes, I have completed and included the Payment Authorization Form.
If you have any questions or concerns about your invoice, please visit the Fern Exhibitor
Service Center at your show/event prior to leaving. No credits or refunds will be issued
after close of the show/event on items and/or services ordered and not received.
All mobile equipment and display vehicles being delivered for placement in booths will be received and escorted to the booth.
If your mobile equipment is delivered outside of your targeted move-in time, there may be an additional labor charge if items
need to be moved to allow access to your booth. Please contact Fern Exposition & Event Services for targeted move-in time
information.
WE’RE IN YOUR ZONE
WE’RE IN YOUR ZONEFern Transportation
(513) 297-2371 | fernexpo.com
Fern Transportation has teamed up with national freight carriers to offer a special rate for shipping your exhibit to and from the show site. We special-ize in timely loading and unloading of freight, as well as transportation and storage of materials. We excel at providing superior transportation solutions for all your tradeshow needs.
Fern Transportation services TEN SHIPPING ZONES NATIONWIDE by offering competitive rates to every tradeshow market in the North America.
Take advantage of our unparalleled combination of price, value, and service by contacting us today. Call (800) 774-1251 or Click Here for a free quote.
Latest TechnologyOur cutting-edge freight manage-ment technology lets you take control of your shipments by providing instant online quotes, shipping status and e-mail confirmations.
Reliable ServiceWe offer 24/7 tracking and tracing service for all shipments and provide competitive rates for domestic and international shipping.
Comprehensive SolutionOur Transportation Services include Next Day, Second Day, Ground, Air Ride Trailers, Cara-van Service, Truckload, Van line & International Shipping.
125 Fernco DriveNashville, TN 37207
Phone: 615.256.0357 Fax: 615.256.0490
email: nashville@fernexpo.com
2015 New York Progressive International Motorcycle Show
Javits Convention Center, New York, New York
SERVICE SELECTION (select the following)
Level of Service: Ground 2nd Day Air Next Day Air
Special Handling: Lift-Gate Residential Pick-up Inside Pick-up
Declared Value: Insurance cost (min. $100): $4.25 per $100.00
For a quote, please contact Fern Transportation at:
SHIPMENT BEING SENT TO (please check one): Advance Warehouse Show Site
PICK UP ADDRESS PICK-UP DATE: _________________ FACILITY HOURS: ___________________
Company Name:
Contact Name:
Address:
City: State: Zip Code:
Email: Phone:
BILL TO ADDRESS
Company Name:
Contact Name:
Address:
City: State: Zip Code:
Email: Phone:
EXHIBITOR SHIPMENT AUTHORIZATION PACKAGE DESCRIPTION
Pkg #1 Description: Est. Wt.:
Printed Name Pkg #2 Description: Est. Wt.:
Emergency/Mobile Phone # Pkg #3 Description: Est. Wt.:
Pkg #4 Description: Est. Wt.:
Pkg #5 Description: Est. Wt.:
Total Estimated Weight:
SPECIAL INSTRUCTIONS
Exhibiting Company Name: ____________________________________________________________ Booth # ___________
All orders are subject to the terms and conditions as outlined in the Exhibitor Service Manual.
FERN TRANSPORTATIONFern offers personalized service with a representative who is an expert in exhibit transportation and is familiar with all details pertaining to each tradeshow. We also
provide pre-printed labels and shipping documents for inbound and outbound shipments. For your convenience, our representative will be on show site and available to
assist with all your transportation needs.
Note: If Fern Transportation is not your freight carrier, please do not return this form.
December 11 - 13, 2015
05-11916-15
Note: Air Freight will
be billed on Actual or
Dimensional Weight,
whichever is greater.
Signature X
By signing Exhibitor Shipment Authorization below, you and/or company agree to payment terms
& conditions (listed in the show Exhibitor Services Manual), limits of liability (listed above) and
authorizes Fern to use any payment method on file (including credit cards). All shipping charges and
weights are estimates until the shipment is delivered.
Yes, I have completed and included the Payment Authorization Form.
If you have any questions or concerns about your invoice, please visit the Fern Exhibitor Service Center at your show/event prior to leaving. No
credits or refunds will be issued after close of the show/event on items and/or services ordered and not received.
This form is not subject
to a deadline date
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125 Fernco DriveNashville, TN 37207
Phone: 615.256.0357 Fax: 615.256.0490
email: nashville@fernexpo.com
2015 New York Progressive International Motorcycle Show
Javits Convention Center, New York, New York
# of Labels Needed
Carrier Requested
CARRIER SELECTION (select one of the following)
Fern Transportation Common Carrier Expedited Carrier Company Truck/POV Van Line
Level of Service: Ground 2nd Day Air Next Day Air
Special Handling: Lift-Gate Residential Delivery Inside Delivery
Declared Value (optional): Insurance cost (min. $100): $4.25 per $100.00
SHIP TO ADDRESS
Company Name:
Contact Name:
Address:
City: State: Zip Code:
Email: Phone:
BILL TO ADDRESS
Company Name:
Contact Name:
Address:
City: State: Zip Code:
Email: Phone:
EXHIBITOR SHIPMENT AUTHORIZATION PACKAGE DIMENSIONS
Pkg #1 Dimensions: Est. Wt.:
Printed Name Pkg #2 Dimensions: Est. Wt.:
Emergency/Mobile Phone # Pkg #3 Dimensions: Est. Wt.:
Pkg #4 Dimensions: Est. Wt.:
Pkg #5 Dimensions: Est. Wt.:
Total Estimated Weight:
SPECIAL INSTRUCTIONS
Exhibiting Company Name: ____________________________________________________________ Booth # ___________
December 11 - 13, 2015Deadline to Return this Form:
05-11916-15 <Enter Date>IMPORTANT INSTRUCTIONSEvery shipment must be labeled and requires a Fern Bill of Lading (BOL) for each destination.
1. Exhibitor must complete request form and return before show close
2. Fern will create a BOL and shipping labels that will be printed
3. BOL and shipping labels will be delivered to your booth or held at the Service Center
4. Exhibitor must properly pack each shipment and apply labels
5. Exhibitor must return the signed BOL to the Service Center with piece count and est. weight
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Yes, I have completed and included the Payment Authorization Form.
If you have any questions or concerns about your invoice, please visit the Fern Exhibitor Service Center at your show/event prior to leaving. No
credits or refunds will be issued after close of the show/event on items and/or services ordered and not received.All orders are subject to the terms and conditions as outlined in the Exhibitor Service Manual.
Note: Air Freight will be
billed on Actual or
Dimensional Weight,
whichever is greater.
All Carriers must be checked-in by time and location published in the Exhibitor Service Manual
Signature X
By signing Exhibitor Shipment Authorization below, you and/or company agree to payment terms &
conditions (listed in the show Exhibitor Services Manual), limits of liability (listed above) and
authorizes Fern to use any payment method on file (including credit cards). All shipping charges and
weights are estimates until the shipment is delivered.
To: ___________________________________ To: ___________________________________
c/o Fern c/o Fern
YRC c/o Mo Trucking YRC c/o Mo Trucking
21 Picone Blvd 21 Picone Blvd
Farmingdale, NY 11735 Farmingdale, NY 11735
Booth Number: ________________________ Booth Number: __________________________
2015 New York Progressive
International Motorcycle Show
Must Arrive By:Friday, December 04, 2015
EXHIBIT MATERIAL EXHIBIT MATERIAL
RUSH RUSHADVANCE WAREHOUSE ADVANCE WAREHOUSE
(Exhibiting Company Name) (Exhibiting Company Name)
Friday, December 04, 2015
Must Arrive By:
2015 New York Progressive
International Motorcycle Show
To: ___________________________________ To: ___________________________________
c/o Fern c/o Fern
Jacob K Javits Convention Center Jacob K Javits Convention Center
39th St. Between 11th & 12th Ave. 39th St. Between 11th & 12th Ave.
New York, NY 10001 New York, NY 10001
Booth Number: ________________________ Booth Number: __________________________
EXHIBIT MATERIAL EXHIBIT MATERIAL
RUSH RUSHEVENT SITE EVENT SITE
Tuesday, December 08, 2015
Cannot Arrive Before:Tuesday, December 08, 2015
(Exhibiting Company Name) (Exhibiting Company Name)
2015 New York Progressive
International Motorcycle Show
2015 New York Progressive
International Motorcycle Show
Cannot Arrive Before:
125 Fernco DriveNashville, TN 37207
Phone: 615.256.0357 Fax: 615.256.0490
email: nashville@fernexpo.com
2015 New York Progressive International Motorcycle Show
Javits Convention Center, New York, New York
FOUR COLOR DIGITAL SIGNS Click here for Graphics Submission Guidelines
QTY ITEM # DESCRIPTION DISCOUNT RATE STANDARD RATE
861 7" x 11" Digital 32.45$ 43.75$
863 11" x 14" Digital 43.25$ 58.20$
865 14" x 22" Digital 53.55$ 72.60$
867 7" x 44" Digital 53.55$ 72.60$
871 14" x 44" Digital 80.35$ 108.65$
873 22" x 28" Digital 80.35$ 108.65$
875 28" x 44" Digital 101.95$ 137.50$
879 24" x 96" Digital 257.50$ 347.10$
881 48" x 96" Digital 514.50$ 694.20$
882 Foam core ______ x ______ = ______ sq ft (price is per sq ft) 16.45$ 22.15$
883 Sentra ______ x ______ = ______ sq ft (price is per sq ft) 18.00$ 24.20$
885 SGL Banner ______ x ______ = ______ sq ft (price is per sq ft) 18.00$ 24.20$
887 DBL Banner ______ x ______ = ______ sq ft (price is per sq ft) 28.30$ 38.10$
Sign Copy: _________________________________________
Color of Background: _________________
Color of Lettering: _________________
Sign Orientation: o Vertical o Horizontal
Sub Total
Tax 8.875%
Grand Total
Exhibiting Company Name: ___________________________________________________________ Booth # ____________
$
$
Custom
Yes, I have completed and included the Payment Authorization Form.
If you have any questions or concerns about your invoice, please visit the Fern Exhibitor Service
Center at your show/event prior to leaving. No credits or refunds will be issued after close of the
show/event on items and/or services ordered and not received.
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No refund on orders cancelled after the deadline date.Requests made after the deadline will be filled, as available, at the standard rate.
All orders are subject to the terms and conditions as outlined in the Exhibitor Service Manual.
AMOUNT
$
$
$
$
December 11 - 13, 2015
Prices indicated are based upon process color printing, mounting and laminating on showcard or foam core. Signs other than sizes listed will be prepared on a
sq. ft. basis, rounded to the nearest 1/2 ft. x 1/2 ft. Minimum order is $30.00.
Emblems, trademarks, logos, special style lettering, etc., are inclusive of the above prices. Please go to our graphics submission guidelines for additional
information. If you have any questions on formats supported please contact Fern Exposition and Event Services.
Discount Deadline:November 25, 201505-11916-15
$
$
$
$
$
$
$
$
$
$
Order Forms Kit Progressive Int’l Motorcycle Show
December (11-13) 2015 In order to service you better, please PRINT and use BLACK INK when filling out your order forms. You will find included:
Javits Utilities Order Forms:Advance Rate Deadline: November 26, 2015
Attention Notice, Service Order Payment, Floor Plan Layout, Lighting Fixture Choices, Electrical/Video Equipment, Cleaning, Plumbing and Telecommunications.
Centerplate:Welcome Notice & Service Links, Catering Order Form
FedEx:Welcome Notices & Services, Conference Rooms & Work Station Rental.
American Express Open: Welcome Notices & Services, Applications, Office Location
SuperShuttle / Golden Touch Information: Airport Transportation, website information, Discount information
Special Notice: Shipping Freight information
Attention Exhibitors Electrical Service Installation Notice
Pre�ordering your services can save you time and money. Once
you’re on�site, please be sure to check in with the Javits
electrical foreman when you are ready for installation of your
electrical services. It’s a good idea to have a copy of your
Service Order form and proof of “sent confirmation” with you.
Most electrical foremen are located within the Exhibit Hall in the
front of the aisle near the restrooms. Information of location on
Crystal Palace and all Concourse Level electrical foremen is
available at the Service Center.
If you have questions or require assistance with installation, please call Electrical Services
212 216�2655
Show Date(mm/yy): Dec '15
SERVICE ORDER(S) PAYMENT FORM Required for Electrical, Cleaning, Plumbing, and Telecommunication Services
(No service will be provided without payment and completion of Section 1 & 2 and the return of this form as well as a booth floor plan, where appropriate, and the order form for the specific service required.)
Customers who choose to pay by check or money order must also supply a valid credit card number. Credit Card charges are limited to $10,000 per order/invoice. Any order exceeding $10,000 must be paid by company check. Any balance due during or at the end of the show and does not exceed$10,000 will be billed directly to the credit card number. The Advance rate will only be valid and processed for orders with payment postmarked or emailed 15 days prior to the show opening date. By your signature below, you acknowledge and agree to these terms and authorize JKJCC to bill your credit card. Personal checks or checks drawn on foreign banks are not accepted. Failure to follow these instructions will result in a delay in services.
Make checks payable to the JACOB K. JAVITS CONVENTION CENTER.Please mail order forms with payment to:
Jacob K. Javits Convention Center 655 West 34th Street
New York, NY10001-1188 OR Email COMPLETED & SIGNED Service Forms to: Services@javitscenter.com
Jacob K. Javits Convention Center 655 West 34th Street
New York, NY 10001-1188 877.452.8487
www.javitscenter.com
Show Name: (15461) Progressive Int'l Motorcycle Show Show Booth:
Section 1 (Billing Information)
Billing Company Name:
Address:
City: State: Zip Code:
Contact: Phone: Fax:
Section 2 (Billing Credit Card expiration date must be valid throughout the event listed above)American Express MasterCard Visa Diners Club
Card Number: Expiration Date: ____________/____________ Month Year
Card Holders Name (Print):
Card Holders (Signature):
Fax:Phone:Contact:
Section 3
Please check here if checks are included. Email Address:
For faster ordering with a confirmation call toll-free 1.877.452.8487 or go to www.javitscenter.com effective 1/1/2015
Exhibiting Company Name:
Contact Signature:
2015sa
Date:
Country
Floor Plan Distribution OnlyUse for floor plans ONLY
NOTE: Submit a floor plan ONLY to the departments you have ordered services from.
All plans MUST include:
Show Name Company Name Booth Number or Location
Electrical: Plumbing:
Email: Services@javitscenter.com Mail: Electrician c/o JKJCC 655 West 34th Street New York, NY 10001-1188
Email: Services@javitscenter.com Mail: Plumber c/o JKJCC 655 West 34th Street New York, NY 10001-1188
Telecommunication:Email: Services@javitscenter.com Mail: Telecommunication Installer c/o JKJCC 655 West 34th Street New York, NY 10001-1188
Important Notice:
No service will be provided without a Service Request Form AND a Credit Card on file.*
Javits Center Floor Plan LayoutPlease use this form or submit your own form.
Email this form along with your order forms to Services@javitscenter.com
Check all that apply: _____ Electrical ____Plumbing _____ Telecommunication
Show Name: Show Dates:
Company Name:
Booth Number:
(15461) Progressive Int'l Motorcycle Show December 2015
Jacob K. Javits Convention CenterThe following illustrates the choices of lighting fixtures available
as listed on the Electrical Service Request Form.
E82 - 150 Watt Skanda Light E32 - 120 Watt Clamp-on flood lamp (one bulb)
E33 - 120 Watt Gooseneck flood lamp (two bulbs)
E80 - 300 Watt Light Quartz S85 - 1000 Watt Parcan Light
FloorPlan
RequiredSee Page 2 for mailing instructions
Quantity
E25
Jacob K. Javits Convention Center Electrical Request Form
This Order Form and payment must be postmarked or emailed 15 days prior to show opening date toqualify for Advance Rate. All orders must be submitted with a signed Service Order Payment Form. 2015sa
Full Name Of Event (15461) Progressive Int'l Motorcycle Show Month/Year December 2015
___________________________________________________________________________ Company Name Booth Number ___________________________________________________________________________ Event Contact Email Address ___________________________________________________________________________ Phone Number Fax Number
I ALSO AUTHORIZE CHARGING ANY UNPAID BALANCE TO MY CREDIT CARD SUBMITTED ON THE JKJCC PAYMENT POLICY FORM. _____________________________________________________________________________________SIGNATURE DATE
Item# Description Advance Rate Standard Rate Amount 110 volt Electric Service Connections ( Lights, Computers & Small Appliances ) ***Labor not included***
Up to 500 watts $116.00 $170.00
add 25% for 24 hr. service ( use only with above outlets )E28 Multi Box - 4 Outlets ( use only with above outlets; 1 unit per connection ) $ 43.00 $ 64.50
1001 - 1500 watts
Plug Strip - 6 Outlets ( use only with above outlets; 1 unit per connection ) $ 43.00 $ 64.50
E32 One 120 Watt Flood lamp - Clamp On $173.50 $250.00E33E82E80S85
Twin 120 Watt Flood lamp - Goose Neck150 Watt Skanda LightOne 300 Watt Light Quartz1 - 1000 Watt Parcan ( Floor Plan Required ) *
*Any Parcan order received less than 15 days prior to show opening will be subject to standard rate*
$209.00$184.00 $189.00$460.00
$301.00$263.50$275.50$630.00
(Electrical orders only)E72- Use of manlift per hour. $112.50 Advance rate, $141.00 Standard rate. E76- Use of manlift 4 hours OR more per day for exclusive use. $449.00 Advance rate, $561.00 Standard rate. *** Taxable Item*** State and Local Taxes will be added
Exhibitors may install their own equipment provided the following requirements are met: - The booth is no larger than 10 x 10 - The work is done by the exhibiting company's own employee(s) - No tools or ladders are required or used - The service order is for 500 watts or less - No more than 4 lights are being installed
All other installations of exhibitor-owned equipment will require labor.E18 - Up to 6 lights: $55.00 charge.
******SEE ATTACHED PRICE LIST******
E30 1501 - 2000 watts $247.00 $352.00E31 2001 - 2500 watts $331.50 $479.50
For 208 or 460 volt Service ( add 25% for 24 hr. service )
110 volt Electric Equipment Connections (One Dedicated Line for Heavy Duty Service ONLY - No Multiple Connections Allowed) (Labor not included)
JKJCC USE ONLY __________________________________________________________ Received By __________________________________________________________ Credit Card Authorization # __________________________________________________________ Check # __________________________________________________________ Invoice # __________________________________________________________ On-site Customer Signature
For faster ordering with a confirmation call toll-free 1.877.452.8487or go to www.javitscenter.com effective 1/1/2015
Special Conditions, Materials, and 24-Hour Service ____________________________________________________________
____________________________________________________________
____________________________________________________________
____________________________________________________________
____________________________________________________________
____________________________________________________________
____________________________________________________________
____________________________________________________________ See reverse side for instructions and conditions.
E29
Total $
JKJCC PAID STAMP
E27E26 501 - 1000 watts $191.50
$232.00$276.00$336.50
Advance Rate Deadline: November 26, 2015
FLOOD LIGHTS: JKJCC Equipment only ( Includes labor and Outlet )
Labor for all other installations will be billed in 1/2 hour increments as set forth below. E97 - Straight Time 7:30am to 3pm, Monday through Friday $66.75 per 1/2 hour E98 - Overtime All hours other than above and Sat., Sun., and Holidays $87.50 per 1/2 hour E83 - Move Out Charge $77.00 per 1/2 hour
State and Local Sales Taxes will be added to taxable items
TIPPING IS NOT PERMITTED ANY REQUESTS FROM PERSONNEL FOR GRATUITIES SHOULD BE
IMMEDIATELY REPORTED TO JKJCC MANAGEMENT.
ELECTRICAL SERVICES REQUEST
SERVICE ORDER INFORMATION
1. Conditions for processing service order forms are:
a. PAYMENT AND CREDIT CARD INFORMATION FOR SERVICE MUST ACCOMPANY SERVICE REQUEST. Date payment is received shall determine the applicable rate.
b. Incomplete information regarding hook-up or power requirement will delay processing.
c. Booth Number(s) must be identified on face of form.
d. Desired location of power in booth(s) must be designated. For large booth, attach floor plan.
e. If third party billing is required, service contract must include company name c/o display house. Display house address and contact name must be indicated on service contract. Payment policy will apply.
2. Credit will not be given for electrical service installed and not used. Services cancelled prior to installation will be subject to cancellation fee.
3. Claims and / or billing disputes will not be considered unless filed by exhibitor prior to close of exposition at the JKJCC Service Desk. Non-receipt of service must be reported to the JKJCC Service Desk prior to close of the day for verification and consideration.
4. Unpaid balances are subject to past due penalties.
5. Returned checks will be subject to a $50.00 fee plus forfeiture of the discount rate for all services ordered.
IMPORTANT RULES AND REGULATIONS
1. With some exceptions, no one other than a JKJCC electri-cian can make any electrical connections or install/ removecable or fixtures. Please consult Show Management or JKJCCpersonnel for additional information.
2. Unless otherwise noted, all material and equipmentfurnished by JKJCC for service shall remain the property ofJKJCC and shall be removed only by the JKJCC at the showclosing.
3. Permanent building utility outlets are not part of booth spaceand are not to be used by exhibitors.
4. Use of open clip sockets, latex or lamp cord wire, duplex ortriplex attachment plugs in exhibits is prohibited.
5. All exhibitors' cords must be of the three-wired type. Allexposed non-current-carrying metal parts of fixed equipment,which are liable to be energized, shall be grounded.
6. All electrical equipment must be properly tagged and wiredwith complete information as to type of current, voltage, phase,cycle, horsepower, etc.
7. Electrical power for lights and displays will be turned on onehour prior to show opening and turned off at show closing.
8. Unless otherwise directed, JKJCC installers are authorizedto cut floor coverings to permit installation of service.
9. JKJCC is not responsible for voltage fluctuation or powerfailure because of temporary conditions.
10. All electrical service connections (110V) include one femaleoutlet unless a multibox or plug-in strip is ordered.
MAKE CHECKS PAYABLE TO THE JAVITS CENTER Please retain a copy for your records.
Return with payment to: Jacob K. Javits Convention Center
655 West 34th Street New York, NY 10001-1188
Phone 877.452.8487 Email: Services@javitscenter.com (Credit Card Payment Only)
www.javitscenter.com
208 Volt Three Phase
460 Volt Three Phase
Jacob K. Javits Convention Center Electrical Voltage Price List and Information
This Order Form and payment must be postmarked or email 15 days prior to show opening date to qualify for Advance Rate. All orders must be submitted with a signed Service Order Payment Form. 2015sa
Full Name Of Event (15461) Progressive Int'l Motorcycle Show
Amps Advance Rate Standard Rate1-30 $ 464.00 $ 673.00
61-100 $1009.50 $1468.50101-200 $2192.00 $3176.00
31-60
201-400
For faster ordering with a confirmation call toll-free 1.877.452.8487or go to www.javitscenter.com effective 1/1/2015
Advance Rate Deadline: November 26, 2015
Month/Year December 2015
$ 673.00 $ 979.00
$3211.50 $4639.00
208 Volt & 460 Volt Service Electrical Power &Multi Box/Plugin Strip Connection
208 Volt Single Phase Multi box/Plug in Strip is an extension cord only and requires an Electrical Wattage.
A) All of the Javits electrical watts are SINGLE connections Items E25, E26, E27, E30, E31 on the Electrical Request Form.
B) When ordering Electrical Service and requesting a Multi Box or a Plug in Strip please note the Fire Hazards: 1- It is a Fire Hazard to connect more than one Multi Box or Plug in Strip to a single connection. 2- It is a Fire Hazard to connect a Multi Box into another Multi Box or a Plug in Strip. 3- It is a Fire Hazard to connect a Plug in Strip into another Plug in Strip.
C) Here are some examples on how to include a Multi Box or Plug in Strip: 1- If you order one E25, you may order: one Multi Box or one Plug in Strip. 2- If you order two E25, you may order two Multi Boxes or two Plug in Strips or one Multi Box with one Plug in Strip. 3- If you order one E25 and one E26, you may order: two Multi Boxes or two Plug in Strips or one Multi Box with one Plug in Strip.
If you still require assistance please call our Electricians at (212) 216 - 2655.
$5485.00$3782.50201-400101-200
$1529.50$3456.50
$1060.5061-100$1070.50$ 739.5031-60$ 780.00$ 535.501-30
Standard RateAdvance RateAmps
$2386.00
460 Volt Single Phase
$3364.50$2324.50101-20061-100 $1356.50 $1733.50
$1692.50$1244.0031-601-30 $1009.50 $1468.50
Standard RateAdvance RateAmps
201-400 $3849.00 $5148.50$3364.50$2498.00101-200
61-100 $1356.00 $1733.50$1657.00$1325.5031-60
1-30 $1111.50 $1390.00Standard RateAdvance RateAmps
Prices include labor to install & remove service to Javit’s disconnect point. Additional labor will be required for hook-up of exhibitor equipment. Add 25% to price(s) for 24-hour service.
ItemS47
Quantity
S48S49S30S31
Quantity
Quantity
Quantity
S33S32S56S55S54Item
S71S70S69S68Item
S35S34S63S62S61Item
Grand Total $
**** PLEASE SUBMIT THIS FORM WITH ELECTRICAL REQUEST FORM ****
(Non Taxable)
___________________________________________________________________________ Company Name Booth Number
$255.00
$32.00
$185.00
Jacob K. Javits Convention Center Sound Equipment Price List and Information
This Order Form and payment must be postmarked or email 15 days prior to show opening date to qualify for Advance Rate. All orders must be submitted with a signed Service Order Payment Form.2015sa
Full Name Of Event (15461) Progressive Int'l Motorcycle Show
Wired MicrophonesWired Lavalier MicrophoneWired Handheld Microphone *
For faster ordering with a confirmation call toll-free 1.877.452.8487 or go to www.javitscenter.com effective 1/1/2015
Advance Rate Deadline: November 26, 2015
Month/Year December 2015
Sound Equipment
Equipment
Wireless Countryman Microphone
Quotes for additional Audio, Video, Lighting, Truss and Motors are available upon request, please call (212) 216-2645. All sound system installations above require a minimum of a 1/2 hour installation and dismantle time. * Microphones can be used with house sound system (available in halls 1A, D, E and 3D and 1A, B, C, D and E meeting rooms) and on portable systems noted above. * Please specify podium, table or floor stand.
Amount
Wired HeadsetWireless Microphones
Wireless Lavalier MicrophoneWireless Headset MicrophoneWireless Handheld Microphone *
Portable Sound Systems2 - 10" JBL Eons with Stands4 - 10" JBL Eons with StandsCD Player 5 Disk CD Changer $76.50
$169.50$169.50
$32.00$32.00
Item Qty
**** PLEASE SUBMIT THIS FORM WITH ELECTRICAL REQUEST FORM ****
Number Of Days
$449.00
Total $ _________________State and Local Sales Taxes will be added to taxable items
Digital Audio / CD Recorder
call for quote
Special Instructions ________________________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________________________ _
___________________________________________________________________________ Company Name Booth Number
Keynote EquipmentMeeting Room Equipment call for quote
call for quote
New Services
White Board Equipment
$169.50
$318.50
E67E67
E67
E77E77E77E17
E60E61E37V30
Advance Rate Per Day
Standard Rate Per Day
$25.50$25.50$25.50
$135.50$135.50$135.50$204.00
$265.50$374.50$61.50$148.00
Jacob K. Javits Convention Center Video Equipment Price List and Information
This Order Form and payment must be postmarked or email 15 days prior to show opening date to qualify for Advance Rate. All orders must be submitted with a signed Service Order Payment Form. 2015sa
Please email your order to services@javitscenter.com
Disc PlayerV26 - Sony Blue Ray HDPlayback
Video EquipmentEquipment
V21 - Panasonic 103" HD/D cables with motors (MOTORS AND LABOR NOT INCLUDED)*
Service Fees: (*)The prices above Do Not include labor for installation, dismantle or power (please refer to the Javits Toolkit Electrical Request forms for labor prices). Quotes for additional Audio, Video, Lighting, Truss and Motors are available upon request, please call electrician at (212) 216-2645.
effective 1/1/2015
Qty
V27 - Sony DVD PlayerPlasma - Please indicate what source will be feeding the plasma? ie: laptop; smartphone, etc.: _______________________________Please circle below how to display plasma/monitor (mount, table, chrome stand, cart) V22 - Panasonic 42" HD/D includes one: circle - table top / 6ft stand
V24 - Panasonic 65" HD/D includes one: circle - table top / 6ft stand
V25 - Sharp 32" LCD HD/Standard Def includes one: circle - table stand / cart $425.00
$900.00
$740.00
$665.00
Advance Rate
Total $ _________________State and Local Sales Taxes will be added to taxable items
Monitor
V23 - Panasonic 50" HD/D includes one: circle - table top / 6ft stand
Full Name Of Event (15461) Progressive Int'l Motorcycle Show
V15 - Acer 24" LCD HD/Standard Def includes one: circle - table stand
Laptops and DesktopsV19 - IBM T60 2GHZ Intel core duo 1 gig laptop (includes DVD & XP) $460.00
$460.00
New ServicesKeynote EquipmentMeeting Room EquipmentWhite Board Equipment
Please indicate placement of equipment in booth/space with X:
BACK
FRONT
Month/Year December 2015
$395.00
$5300.00
Standard Rate
$465.00
$540.00
$700.00
$5100.00
$225.00
$195.00
$260.00$260.00
call for quotecall for quotecall for quote
V18 - IBM Net Vista A30P XPP P4 2.4 8310 Desktop PC (includes Monitor, Cable, Keyboard, Mouse)
Numberof Days Amount
$65.00 $ 265.00
$35.00 $235.00
V31 - Acer 24" LCD HD/Standard Def includes wall mount* (labor not included)
V35 - Sharp 32" LCD HD/Standard Def includes wall mount* (labor not included)
$120.00
$150.00
$320.00
$350.00
$390.00V32 - Panasonic 42" HD/D includes wall mount* (labor not included) $590.00
V33 - Panasonic 50" HD/D includes wall mount* (labor not included) $465.00 $665.00
V34 - Panasonic 65" HD/D includes wall mount* (labor not included) $625.00 $825.00
___________________________________________________________________________ Company Name Booth Number
Advance Rate Deadline: November 26, 2015
TIPPING IS NOT PERMITTED ANY REQUESTS FROM PERSONNEL FOR GRATUITIES SHOULD BE IMMEDIATELY
REPORTED TO JKJCC MANAGEMENT.
ELECTRICAL SERVICES REQUEST
SERVICE ORDER INFORMATION
1. Conditions for processing service order forms are:
a. PAYMENT AND CREDIT CARD INFORMATION FOR SERVICE MUST ACCOMPANY SERVICE REQUEST. Date payment is received shall determine the applicable rate.
b. Incomplete information regarding hook-up or power requirement will delay processing.
c. Booth Number(s) must be identified on face of form.
d. Desired location of power in booth(s) must be designated. For large booth, attach floor plan.
e. If third party billing is required, service contract must include company name c/o display house. Display house address and contact name must be indicated on service contract. Payment policy will apply.
2. Credit will not be given for electrical service installed and not used. Services cancelled prior to installation will be subject to cancellation fee.
3. Claims and / or billing disputes will not be considered unless filed by exhibitor prior to close of exposition at the JKJCC Service Desk. Non-receipt of service must be reported to the JKJCC Service Desk prior to close of the day for verification and consideration.
4. Unpaid balances are subject to past due penalties.
5. Returned checks will be subject to a $50.00 fee plus forfeiture of the discount rate for all services ordered.
IMPORTANT RULES AND REGULATIONS
1. With some exceptions, no one other than a JKJCC electri-cian can make any electrical connections or install/ removecable or fixtures. Please consult Show Management or JKJCCpersonnel for additional information.
2. Unless otherwise noted, all material and equipmentfurnished by JKJCC for service shall remain the property ofJKJCC and shall be removed only by the JKJCC at the showclosing.
3. Permanent building utility outlets are not part of booth spaceand are not to be used by exhibitors.
4. Use of open clip sockets, latex or lamp cord wire, duplex ortriplex attachment plugs in exhibits is prohibited.
5. All exhibitors' cords must be of the three-wired type. Allexposed non-current-carrying metal parts of fixed equipment,which are liable to be energized, shall be grounded.
6. All electrical equipment must be properly tagged and wiredwith complete information as to type of current, voltage, phase,cycle, horsepower, etc.
7. Electrical power for lights and displays will be turned on onehour prior to show opening and turned off at show closing.
8. Unless otherwise directed, JKJCC installers are authorizedto cut floor coverings to permit installation of service.
9. JKJCC is not responsible for voltage fluctuation or powerfailure because of temporary conditions.
10. All electrical service connections (110V) include one femaleoutlet unless a multibox or plug-in strip is ordered.
MAKE CHECKS PAYABLE TO THE JAVITS CENTER Please retain a copy for your records.
Return with payment to: Jacob K. Javits Convention Center
655 West 34th Street New York, NY 10001-1188
Phone 877.452.8487 Email: Services@javitscenter.com (Credit Card Payment Only)
www.javitscenter.com
For faster ordering with a confirmation call toll-free 1.877.452.8487 or go to www.javitscenter.com effective 1/1/2015
Special Instructions ________________________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________________________
See reverse side for instructions and conditions.
State and Local Sales Taxes will be added to taxable items
Total $JKJCC PAID STAMPJKJCC USE ONLY
__________________________________________________________________ Received By __________________________________________________________________ Credit Card Authorization # __________________________________________________________________ Check # __________________________________________________________________ Invoice # __________________________________________________________________ Labor # __________________________________________________________________ Tracking # __________________________________________________________________ Customer # __________________________________________________________________ On-site Customer Signature
C30$$ 11.21$ 8.67Strip / Wax exhibitor boothMISCELLANEOUS Adv/sq.ft No. of Days
C49$=
$ 40.00
Custom Porter Service (Minimum charge 2 hours) Sweep floor/empty wastebaskets
Hours of Service
TotalHours
Per Hour No. of Porters
No. of Days =
C66=2000-3499$157.50/day$126.50/day 1000-1999 = $
$C65C64$=500-999$ 95.00/day
Periodic Porter Service (Show Hours Only)Sweep floor/empty wastebaskets.
Booth over 3500 sq. ft. must order Custom Porter Service
$ 63.50/day 100-499 = $ C63
C62$=$ 0.66$ 0.51Shampoo Booth Carpet
C60
C61$$ 0.31$ 0.24Show Days Cleaning (Does Not Include First Day)Exhibition booth cleaned after each open show day in preparation for the next show day
$=$ 0.33$ 0.26First Day Cleaning Fee (See Reverse Info)Cleaning completed in preparation for the first show day
JKJCC Use OnlyAmount=
Number of Days
Booth sq.ft.
Standard Rate/sq.ft.
Advanced Rate/sq.ft.
Please Indicate Type of Cleaning Required TYPE OF FLOOR (check one)
ALL CLEANING AND JANITORIAL SERVICES MUST BE PERFORMED BY THE JKJCC (minimum charge 100 sq. ft. per booth)
I AlSO AUTHORIZE CHARGING ANY UNPAID BALANCE TO MY CREDIT CARD SUBMITTED ON THE JKJCC PAYMENT POLICY FORM. ____________________________________________________________________________________ SIGNATURE DATE
___________________________________________________________________________ Company Name Booth Number ___________________________________________________________________________ Event Contact Email Address ___________________________________________________________________________ Phone Number Fax Number
Month/Year December 2015
Jacob K. Javits Convention Center Cleaning Request Form
This Order Form and payment must be postmarked or email 15 days prior to show opening date to qualify for Advance Rate. All orders must be submitted with a signed Service Order Payment Form.
Advance Rate Deadline:
X X
Std/sq.ft. Booth sq.ft.
=
1
2015sa
Claims will not be considered unless filed by exhibitor prior to close of exposition at the JKJCC Service Desk
HARD CARPET
November 26, 2015
$ 50.50/day$ 75.50/day$101.00/day$125.50/day
Full Name Of Event (15461) Progressive Int'l Motorcycle Show
REQUEST FOR CLEANING SERVICES
3. PERIODIC PORTER SERVICE
This service is performed during show hours ONLY. Porter will report to booth to empty wastebaskets and sweep once every 2 hours (vacuuming not included). Refusal of service will not be rescheduled or refunded. (Booth 3500 sq ft and over must order Custom Porter Service).
4. CUSTOM PORTER SERVICE
This service is billed at an hourly rate with a 2 hour minimum and performed during show hours ONLY (includes an assigned Porter to stay in booth). Service includes emptying of wastebaskets and sweeping (vacuuming not included). Customer is required to supply in writing hours requested. Refusal of service will not be rescheduled or refunded.
5. STRIPPING AND WAXING OF FLOORS
Cleaning Solutions requires 5 day notification for this 2 step process. This work can only be performed when the booth number is marked on the floor. There can be no freight in the booth during and 4 hours after the wax is applied. The work is to be performed on straight time unless otherwise agreed to by the exhibitor. Cleaning Solutions is not responsible for floor blemishes or residual glue/tape that could not be removed during the process .
6. SERVICE POLICY
It is our policy to settle all service, labor and billing disputes as soon as possible. Please report them to the JKJCC Service Desk. If you have questions regarding cleaning services call 877.452.8487
IMPORTANT BUILDING REGULATIONS
1. Cleaning will be performed by JKJCC cleaners only. 2. Booth square footage is subject to verification of show management. 3. Disposal of hazardous waste on JKJCC premises is illegal.
TIPPING IS NOT PERMITTED. ANY REQUESTS FROM PERSONNEL FOR GRATUITIES SHOULD BE
IMMEDIATELY REPORTED TO JKJCC MANAGEMENT.
MAKE CHECKS PAYABLE TO THE JAVITS CENTER Please retain a copy for your records.
Return with payment to: Jacob K. Javits Convention Center
655 West 34th Street New York, NY 10001-1188
Phone 877.452.8487 Email: Services@javitscenter.com (Credit Card Payment Only)
www.javitscenter.com
SERVICE ORDER FORM
1. Conditions for processing service order forms are:
a. PAYMENT AND CREDIT CARD INFORMATION FOR SERVICE MUST ACCOMPANY SERVICE REQUEST. Date payment is received shall determine the applicable rate.
b. Booth Number(s) must be identified on face of form.
c. If third party billing is required, service contract must include company name c/o display house. Display house address and contact name must be indicated on service contract. Payment policy will apply.
2. Services cancelled prior to installation will be subject to cancellation fees.
3. Claims will not be considered unless filed by exhibitor prior to close of exposition at the JKJCC Service Desk. Non receipt of service must be reported to the JKJCC Service Desk each show day for verification and consideration.
4. Unpaid balances subject to past due penalties.
EXHIBITOR NOTES
1. FIRST DAY CLEANING ( OPENING DAY ) INCLUDES:
a. Vacuuming of carpeted areas. b. Sweeping of floor covering other than carpeted surfaces. c. Damp mopping of floor covering other than carpet. Specify in "Special Instructions" on front. d. Wastebasket and trash receptacle emptying. e. EXHIBITORS ARE RESPONSIBLE FOR REMOVING PLASTIC CARPET COVERING AND OTHER OBSTRUCTIONS BEFORE CLEANING CAN BE PERFORMED.
2. SHOW DAYS CLEANING ( DOES NOT INCLUDE OPENING DAY )
3-day show = 2 cleanings, 4-day show = 3 cleanings, 5-day show = 4 cleanings.
Show days booth cleaning services include: a. Vacuuming of carpeted areas. b. Sweeping of floor covering other than carpeted surfaces. c. Damp mopping of floor covering other than carpet. Specify in "Special Instructions" on front. d. Wastebasket and trash receptacle emptying.
Services will be performed on designated show days after the show closes for the day.
Special Conditions, Materials, and 24-Hour Service
I ALSO AUTHORIZE CHARGING ANY UNPAID BALANCE TO MY CREDIT CARD SUBMITTED ON THE JKJCC PAYMENT POLICY FORM.
____________________________________________________________________________________ SIGNATURE DATE
__________________________________________________________________________ Company Name Booth Number__________________________________________________________________________ Event Contact Email Address__________________________________________________________________________ Phone Number Fax Number
Month/Year December 2015Full Name Of Event (15461) Progressive Int'l Motorcycle Show
Jacob K. Javits Convention Center Plumbing Request Form
This Order Form and payment must be postmarked or email 15 days prior to show opening date to qualify for Advance Rate. All orders must be submitted with a signed Service Order Payment Form.
Add'l. Branch Outlet(s) - Each (Check Size) _1/4'' _3/8''_1/2'' _3/4''
$ 642.50$ 455.00Single Outlet (Check Size) ___1/4'' ___3/8''___1/2'' ___3/4''Amount Standard RateAdvance RateQuantityDescription
P39
P75JKJCC Use Only
Compressed Air (90 - 100lbs. PSI)
Fill in: CFM$ 153.00 $ 204.00
Water (40 PSI)
Fill in: CFM
Single Outlet (Check Size) ___1/4'' ___3/8''___1/2'' ___3/4''Additional Branch Outlet(s) - Each Tank Fill and Drain 20 to 500 gal.Each Additional 500 gal.
$ 428.50$ 153.00$ 204.00$ 66.50
$ 612.00$ 204.00$ 265.50$ 92.00
P76P44P45P46
Drain Single Outlet (Check Size) ____1/2'' ___3/4'' ___1''Additional Drain Connection(s) - Each
$ 449.00$ 189.00
$ 642.50$ 255.00
P77P49
Rentals Hot Water Heater (6 gal.) (Elec. service included)Sink with Cold Water and DrainSink with Hot Water Heater (6 gal.) and Drain
$ 163.50$ 714.00$ 790.50
$ 224.50 $ 969.00 $1019.50
P95P50P51
Other Services and Fees
Specialty Gas (Non-flammable) *** Taxable Item***
Use of Manifold for Air or Water Distribution (Per service)Overhead Venting (Exhibit Halls 3A, 3B, 3E only)
Call for quotes
$ 92.00$ 61.50Call for quotes
P80P81P82
For faster ordering with a confirmation call toll-free 1.877.452.8487or go to www.javitscenter.com effective 1/1/2015
________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________See reverse side for instructions and conditions.
JKJCC PAID STAMPJKJCC USE ONLY _____________________________________________________________Received By _____________________________________________________________Credit Card Authorization # _____________________________________________________________Check # _____________________________________________________________Invoice # _____________________________________________________________Labor # _____________________________________________________________Tracking # _____________________________________________________________Customer # _____________________________________________________________On-site Customer Signature
Total $
FloorPlan
Required
See Page 2 for mailing instructions
LABOR CHARGED IN HALF HOUR INCREMENTS Minimum charge is 1 hour. Add 25% to outlet charge for 24-hour service
P97 - Straight Time 7:30am to 3pm, Monday through Friday $56.50 per 1/2 hour P98 - Overtime 3pm to 7:30am, Monday through Friday, Saturday, Sunday & Holidays $90.50 per 1/2 hour
Advance Rate Deadline: November 26, 2015
2015sa
State and Local Sales Taxes will be added to taxable items
REQUEST FOR PLUMBING SERVICE
SERVICE ORDER INFORMATION
1. Conditions for processing service order forms are:
a.PAYMENT AND CREDIT CARD INFORMATION FOR SERVICE MUST ACCOMPANY SERVICE REQUEST. Date payment is received shall determine the applicable rate. b.Booth Number(s) must be identified on face of form. c.Desired location of plumbing service in booth must be designated. For large booths attach floor plan. d.If third party billing is required, service contract must include company name c/o display house name. Display house address and contact name must be indicated on service contract. Payment policy will apply.
2. Credit will not be given for connections ordered or installed and not used. Services cancelled prior to installation will be subject to cancellation fees.
3. Claims will not be considered unless filed by exhibitor prior to close of exposition at the JKJCC Service Desk. Non-receipt of service must be reported to the JKJCC Service Desk prior to close of day for verification and consideration.
4. Unpaid balances are subject to past due penalties.EXHIBITOR NOTES
1. JKJCC plumbing labor is available for other plumbing work and repairs on a time and material basis. See labor rates on front of form. 2. If you need plumbing service and your booth is in exhibit halls 1D, 1E or the River Pavilion call JKJCC first. Plumbing services in those areas is extremely limited. 3. JKJCC can provide specialty bottled gas. This will include supply, delivery, storage and hook-up to equipment. Call first for price quotation. Order and payment must be received 30 days prior to show opening. 4. If your equipment has strict tolerances for water or air temperature, pressure or cleanliness, then you must consid- er bringing your own regulating devices and filters. JKJCC's utility operating ranges are not as precise as a specialized facility 5. It is our policy to settle all services, labor and billing disputes as soon as possible. Please report them to the JKJCC Service Desk. 6. Compressed air and water for booths is normally turned on one hour before show opening and off at show close. 7. If you have any questions regarding plumbing services, call (212) 216-2233.
IMPORTANT BUILDING REGULATIONS
1. Only JKJCC plumbers shall make service connections. Special equipment requiring company engineers or techni- cians for assembly, servicing, preparatory work and opera- tion may be executed without "house personnel". 2. All plumbing material and equipment furnished by JKJCC for this service shall remain the JKJCC property and shall be removed by the JKJCC at the close of the show. 3. Permanent building utility outlets are not part of booth space and are not to be used by exhibitors. 4. All equipment using water must have inlet and outlet properly tagged. 5. Unless otherwise directed, JKJCC personnel are authorized to cut floor coverings to permit installation of service.6. Service outlet size will be determined by the volume required.
TIPPING IS NOT PERMITTED. ANY REQUESTS FROM PERSONNEL FOR GRATUITIES SHOULD BE IMMEDIATELY
REPORTED TO JKJCC MANAGEMENT.
MAKE CHECKS PAYABLE TO THE JAVITS CENTER Please retain a copy for your records.
Return with payment to: Jacob K. Javits Convention Center
655 West 34th Street New York, NY 10001-1188
Phone 877.452.8487 Email: Services@javitscenter.com (Credit Card Payment Only)
www.javitscenter.com
T01
Jacob K. Javits Convention Center Telecommunications (Phone & Meeting Room) Request Form
This Order Form and payment must be postmarked or email 15 days prior to show opening date to qualify for Advance Rate. All orders must be submitted with a signed Service Order Payment Form. 2015sa
Full Name Of Event (15461) Progressive Int'l Motorcycle Show Month/Year December 2015
___________________________________________________________________________ Company Name Booth Number ___________________________________________________________________________ Event Contact Email Address ___________________________________________________________________________ Phone Number Fax Number
I ALSO AUTHORIZE CHARGING ANY UNPAID BALANCE TO MY CREDIT CARD SUBMITTED ON THE JKJCC PAYMENT POLICY FORM. _________________________________________________________________________________ SIGNATURE DATE
Item Code Description Quantity Advance Rate Standard Rate Amount Single Line Voice $ 291.00 $ 377.50
T02 Multi-Line Voice $ 408.00 $ 510.00T08 Fax Line $ 291.00 $ 377.50
Speaker Phone with Single Line Voice
Credit Card Line.T06 Dial Up Modem Line $ 326.50 $ 408.00T14 ISDN BRI (Limited Availability) $ 637.50 $ 796.50
CALLING PLANS (Please check one.) CALL FOR CALL RATES
All customers will be subjected to a non-return Equipment fee if all equipment and related materials are not returned to the Telecommunications Service Desk no later than one hour after the official close of the show.
LABOR CHARGED IN HALF HOUR INCREMENTS T96 - Straight Time 7:30am to 3pm, Monday through Friday $ 66.75 per 1/2 hour T97 - Overtime All hours other than above and Sat., Sun., and Holidays $ 87.50 per 1/2 hour T98 - Technical Support $ 67.50 per 1/2 hour
T79 Teleconference Speaker Phone with one line $ 576.50 $ 720.00White Board - 4 day event $ 470.00 $ 627.00White Board - other than 4 day event
SECTION 2 - MEETING ROOM SERVICES
JKJCC USE ONLY ______________________________________________________________Received By ______________________________________________________________Credit Card Authorization # ______________________________________________________________Check # ______________________________________________________________Invoice # ______________________________________________________________Labor # ______________________________________________________________Tracking # ______________________________________________________________Customer # ______________________________________________________________On-site Customer Signature
For faster ordering with a confirmation call toll-free 1.877.452.8487or go to www.javitscenter.com effective 1/1/2015
Special Conditions, Materials, and 24-Hour Service ____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________ See reverse side for instructions and conditions.
FloorPlan
RequiredSee Page 2 for mailing instructions
GRAND TOTAL $
JKJCC PAID STAMP
T51
Advance Rate Deadline: November 26, 2015
SECTION 1 - WIRED TELECOMM SERVICES (All rentals are for the show plus usage unless otherwise indicated.)
Amount Standard RateAdvance RateQuantityDescriptionItem Code
$ 326.50 $ 408.00
$ 291.00 $ 377.50
call for quote
Notes:Prices include labor. For questions about Section 1 and 2 please call (212) 216-5432
Local Calls (212 & 718) **North America – US/Canada Long Distance **Unrestricted – Local US/Canada International **
** All Plans includes 800 service @ $ 0.25 First 3 minutes / additional minutes local rate applies.
State and Local Sales Taxes will be added to taxable items
TELECOMMUNICATIONS SERVICES
SERVICE ORDER INFORMATION 1. Conditions for processing service order forms are: a. PAYMENT AND CREDIT CARD INFORMATION FOR SERVICE MUST ACCOMPANY SERVICE REQUEST. Date payment is received shall determine the applicable rate. b. Booth Number(s) must be identified on face of form. c. If third party billing is required, service contract must include company name c/o display house. Display house address and contact name must be indicated on service contract. Payment policy will apply. d. Customer should pick up telephone and dialing instructions at the Service Desk. e. A time and material charge may be applied to line relocations if not indicated or different from locations shown. 2. Credit will not be given for service installed and not used. Services cancelled prior to installation will be subject to cancellation fee. 3. Claims will not be considered unless filed by exhibitor prior to close of exposition at the JKJCC Service Desk. Non-receipt of service must be reported to the JKJCC Service Desk prior to close of the day for verification and consideration. 4. Unpaid balances are subject to past due penalties. 5. Returned checks will be subject to a $50.00 fee plus forfeiture of the discount rate for all services ordered. 6. Customer's Duties: Customer will be responsible for returning all telephone sets or other Equipment and related materials to the Telecommunications Service Desk no later than one hour after the official close of the show. Customer shall be liable for any loss or damage to the Equipment arising from Customer's negligence, intentional act, unauthorized maintenance, or other cause within the reasonable control of Customer, its representatives, employees, agents, or invitees. In the event of any loss or damage to the equipment for which Customer is liable, Customer shall reimburse JKJCC for the reasonable cost of repair or replacement. 7. All Calling Charges: Customer is responsible for all calling charges made on the hardwire line or lines they order. This is to include local calls, 800/888 calls, long distance calls, directory assistance calls and international calls. 8. Long Distance: Long distance interexchange service will be provided by JKJCC. All arrangements for long distance interexchange service shall be made directly between customer and JKJCC. Billing for such services may be processed by JKJCC. Billing or Other questions related to long distance services should be directed initially to JKJCC at the number shown on the front of this agreement. Usage rates will be billed in addition to standard line rates.
IMPORTANT RULES AND REGULATIONS
Limitation of Liability: (a) JKJCC's obligations under this Agreement are subject to, and JKJCC shall not be liable for delays, failure to perform, or damage or destruction or malfunction of the Equipment and Service, or any consequences of the above, caused, occasioned or due to fire, flood, water, the elements, labor disputes or shortages, utility curtailments, power failure, explosions, civil
disturbances, government regulatory requirements, acts of God or public enemy, war, military or government requisition, shortages of equipment or supplies, unavailability of transportation, acts or omissions of anyone other than JKJCC, its representatives, agents or employees, or any other cause beyond JKJCC's reasonable control.
(b) In all situations involving performance or non-performance of Equipment or related programs or Services furnished under this Agreement, the Customer's sole and exclusive remedy and JKJCC's sole and exclusive liability will be (i) the adjustment or repair of the Equipment or replacement of its parts by JKJCC or, at JKJCC's option, replacement of the Equipment or correction of the programming errors, or
(ii) if, after reasonable and repeated efforts, JKJCC is unable to install the Equipment or replacementEquipment in good working order, or to restore the same to good working order, or to make programming operate, the Customer shall be entitled to terminate this Agreement and receive a refund equal to the total amount therefore paid by Customer.
(c) IN NO EVENT SHALL JKJCC BE LIABLE TO THE CUSTOMER OR TO ANY OTHER PARTY FOR SPECIAL, COLLATERAL, EXEMPLARY, INDIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES. SUCH EXCLUDED DAMAGES INCLUDE, BUT ARE NOT LIMITED TO, LOSS OF PROFITS, LOSS OF USE OR INTERRUPTION OF BUSINESS, OR OTHER CONSEQUENTIAL OR INDIRECT ECONOMIC LOSS.
(d) With some exceptions, no one other than a JKJCC electrician can make any connections or install/ remove telecommunication equipment. Please consult Show Management or JKJCC personnel for additional information.
(e) Unless otherwise noted, all material and equipment furnished by JKJCC for service shall remain the property of JKJCC and shall be removed only by the JKJCC at the show closing.
(f) Unless otherwise directed, JKJCC installers are authorized to cut floor coverings to permit installation of service.
(g) JKJCC is not responsible for voltage fluctuation or power failure because of temporary conditions.
Indemnification: Customer hereby assumes liability for and agrees to indemnify,protect, and hold wholly harmless JKJCC and its agents, employees, officers,directors, and any and all successors and assigns, from and against any and allliabilities, obligations, losses, damages, injuries, claims, demands, penalties,actions, costs, and expenses, including reasonable attorney's fees in contract,in tort or otherwise, which result from or arise out of negligence or wrongful useof the Equipment or the Services by the Customer or its representatives,agents, employees, or invitees.
Assignment: JKJCC shall have the right to assign its interest under thisAgreement to any other party subsequently providing Equipment and Servicesto the Building.
Entire Agreement: This Agreement and any attached supplement(s) constitutethe entire agreement between the parties hereto and supersedes all prior oral orwritten discussions or agreements. This Agreement may be amended only bya written agreement executed by both parties.
Governing Law: This Agreement shall be construed under the laws of the Stateof New York.
TIPPING IS NOT PERMITTED. ANY REQUESTS FROM PERSONNELFOR GRATUITIES SHOULD BE IMMEDIATELY REPORTED TO
JKJCC MANAGEMENT.
MAKE CHECKS PAYABLE TO THE JAVITS CENTER Please retain a copy for your records.
Return with payment to: Jacob K. Javits Convention Center
655 West 34th Street New York, NY 10001-1188
Phone 877.452.8487 Email: Services@javitscenter.com (Credit Card Payment Only)
www.javitscenter.com
T13
Jacob K. Javits Convention Center Telecommunications (Internet) Request Form
This Order Form and payment must be postmarked or email 15 days prior to show opening date to qualify for Advance Rate. All orders must be submitted with a signed Service Order Payment Form. 2015sa
Full Name Of Event (15461) Progressive Int'l Motorcycle Show Month/Year December 2015
___________________________________________________________________________ Company Name Booth Number ___________________________________________________________________________ Event Contact Email Address ___________________________________________________________________________ Phone Number Fax Number
I ALSO AUTHORIZE CHARGING ANY UNPAID BALANCE TO MY CREDIT CARD SUBMITTED ON THE JKJCC PAYMENT POLICY FORM. _________________________________________________________________________________ SIGNATURE DATE
Item Code Description Quantity Advance Rate Amount Credit Card Processing Ethernet Drop 128K $ 285.00
T46 Ethernet 512 (Single Connection 1 IP Address (See * notes below) basic use $ 1995.00T72 Ethernet 768 (Single Connection 1 IP Address (See * notes below) $ 2995.00
Ethernet 256 (Single Connection 1 IP Address (See * notes below)
T1 ServiceT73 5 Mbps Managed Service $ 6750.00T74 10 Mbps Managed Service $13500.00
T64 Distance Fee for each line outside the convention venue $ 530.00T28 VLAN $ 460.00
All customers will be subjected to a minimum of $500.00 non-return Internet Equipment fee, if all telephone sets or Internet equipment and related materials are not returned to the Telecommunications Service Desk no later than one hour after the
official close of the show.
LABOR CHARGED IN HALF HOUR INCREMENTS T96 - Straight Time 7:30am to 3pm, Monday through Friday $ 66.75 per 1/2 hour T97 - Overtime All hours other than above and Sat., Sun., and Holidays $ 87.50 per 1/2 hour T98 - Technical Support $ 67.50 per 1/2 hour
T76 20 Mbps Managed Service (for speeds > 20 Mbps please call) $24000.00
T45 Additional IP Address (See + notes below) $ 125.008 Port Hub Rental16 Port Hub Rental
JKJCC USE ONLY ______________________________________________________________Received By ______________________________________________________________Credit Card Authorization # ______________________________________________________________Check # ______________________________________________________________Invoice #
For faster ordering with a confirmation call toll-free 1.877.452.8487or go to www.javitscenter.com effective 1/1/2015
Special Conditions, Materials, and 24-Hour Service ____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________ See reverse side for instructions and conditions.
FloorPlan
RequiredSee Page 2 for mailing instructions
T44
T60T61
GRAND TOTAL $
JKJCC PAID STAMP
T71
Advance Rate Deadline: November 26, 2015
INTERNET SERVICES (All internet equipment to be picked up on site at the JKJCC service desk)***Prices listed below are for a 4 day event. For services other than 4 days please call 212.216.5432 for quotes***
$25500.00$19125.0015 Mbps Managed ServiceT75
$ 995.00
$ 3495.00
$ 150.00$ 235.00
Notes:Prices include labor. For questions please call (212) 216-5432+ Must order T1, or other High Speed Internet service
* 1 IPAddress = 1 Terminal on network
State and Local Sales Taxes will be added to taxable items
JKJCC does not guarantee Internet speed beyond the portal provided for your connection and is not responsible for diminution of performance due to your equipment and/or configuration.
T87T88T38T20
Wi-Fi Pkg - in booth (768 Kbps, up to 5 devices)Wi-Fi Pkg - in booth (768 Kbps, additional device added to pkg)Wi-Fi Pkg - access pointWi-Fi - SSID
$ 270.00$ 150.00$ 1500.00
Standard Rate$ 380.00
$ 1327.00
$ 2660.00$ 3994.00$ 4660.00$ 9000.00$18000.00
$32000.00
$ 167.00$ 200.00$ 314.00$ 707.00$ 614.00$ 2700.00$ 360.00$ 200.00$ 2000.00
T77T78
Wi-Fi Pkg - hall (512 Kbps, unlimited devices & data)Wi-Fi Pkg - building buyout (512 Kbps, unlimited devices & data)
call for quotecall for quote
$ 2025.00
TELECOMMUNICATIONS SERVICES
SERVICE ORDER INFORMATION 1. Conditions for processing service order forms are: a. PAYMENT AND CREDIT CARD INFORMATION FOR SERVICE MUST ACCOMPANY SERVICE REQUEST. Date payment is received shall determine the applicable rate. b. Booth Number(s) must be identified on face of form. c. If third party billing is required, service contract must include company name c/o display house. Display house address and contact name must be indicated on service contract. Payment policy will apply. d. Customer should pick up telephone and dialing instructions at the Service Desk. e. A time and material charge may be applied to line relocations if not indicated or different from locations shown. 2. Credit will not be given for service installed and not used. Services cancelled prior to installation will be subject to cancellation fee. 3. Claims will not be considered unless filed by exhibitor prior to close of exposition at the JKJCC Service Desk. Non-receipt of service must be reported to the JKJCC Service Desk prior to close of the day for verification and consideration. 4. Unpaid balances are subject to past due penalties. 5. Returned checks will be subject to a $50.00 fee plus forfeiture of the discount rate for all services ordered. 6. Customer's Duties: Customer will be responsible for returning all telephone sets or other Equipment and related materials to the Telecommunications Service Desk no later than one hour after the official close of the show. Customer shall be liable for any loss or damage to the Equipment arising from Customer's negligence, intentional act, unauthorized maintenance, or other cause within the reasonable control of Customer, its representatives, employees, agents, or invitees. In the event of any loss or damage to the equipment for which Customer is liable, Customer shall reimburse JKJCC for the reasonable cost of repair or replacement. 7. All Calling Charges: Customer is responsible for all calling charges made on the hardwire line or lines they order. This is to include local calls, 800/888 calls, long distance calls, directory assistance calls and international calls. 8. Long Distance: Long distance interexchange service will be provided by JKJCC. All arrangements for long distance interexchange service shall be made directly between customer and JKJCC. Billing for such services may be processed by JKJCC. Billing or Other questions related to long distance services should be directed initially to JKJCC at the number shown on the front of this agreement. Usage rates will be billed in addition to standard line rates.
IMPORTANT RULES AND REGULATIONS
Limitation of Liability: (a) JKJCC's obligations under this Agreement are subject to, and JKJCC shall not be liable for delays, failure to perform, or damage or destruction or malfunction of the Equipment and Service, or any consequences of the above, caused, occasioned or due to fire, flood, water, the elements, labor disputes or shortages, utility curtailments, power failure, explosions, civil
disturbances, government regulatory requirements, acts of God or public enemy, war, military or government requisition, shortages of equipment or supplies, unavailability of transportation, acts or omissions of anyone other than JKJCC, its representatives, agents or employees, or any other cause beyond JKJCC's reasonable control.
(b) In all situations involving performance or non-performance of Equipment or related programs or Services furnished under this Agreement, the Customer's sole and exclusive remedy and JKJCC's sole and exclusive liability will be (i) the adjustment or repair of the Equipment or replacement of its parts by JKJCC or, at JKJCC's option, replacement of the Equipment or correction of the programming errors, or
(ii) if, after reasonable and repeated efforts, JKJCC is unable to install the Equipment or replacementEquipment in good working order, or to restore the same to good working order, or to make programming operate, the Customer shall be entitled to terminate this Agreement and receive a refund equal to the total amount therefore paid by Customer.
(c) IN NO EVENT SHALL JKJCC BE LIABLE TO THE CUSTOMER OR TO ANY OTHER PARTY FOR SPECIAL, COLLATERAL, EXEMPLARY, INDIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES. SUCH EXCLUDED DAMAGES INCLUDE, BUT ARE NOT LIMITED TO, LOSS OF PROFITS, LOSS OF USE OR INTERRUPTION OF BUSINESS, OR OTHER CONSEQUENTIAL OR INDIRECT ECONOMIC LOSS.
(d) With some exceptions, no one other than a JKJCC electrician can make any connections or install/ remove telecommunication equipment. Please consult Show Management or JKJCC personnel for additional information.
(e) Unless otherwise noted, all material and equipment furnished by JKJCC for service shall remain the property of JKJCC and shall be removed only by the JKJCC at the show closing.
(f) Unless otherwise directed, JKJCC installers are authorized to cut floor coverings to permit installation of service.
(g) JKJCC is not responsible for voltage fluctuation or power failure because of temporary conditions.
Indemnification: Customer hereby assumes liability for and agrees to indemnify,protect, and hold wholly harmless JKJCC and its agents, employees, officers,directors, and any and all successors and assigns, from and against any and allliabilities, obligations, losses, damages, injuries, claims, demands, penalties,actions, costs, and expenses, including reasonable attorney's fees in contract,in tort or otherwise, which result from or arise out of negligence or wrongful useof the Equipment or the Services by the Customer or its representatives,agents, employees, or invitees.
Assignment: JKJCC shall have the right to assign its interest under thisAgreement to any other party subsequently providing Equipment and Servicesto the Building.
Entire Agreement: This Agreement and any attached supplement(s) constitutethe entire agreement between the parties hereto and supersedes all prior oral orwritten discussions or agreements. This Agreement may be amended only bya written agreement executed by both parties.
Governing Law: This Agreement shall be construed under the laws of the Stateof New York.
TIPPING IS NOT PERMITTED. ANY REQUESTS FROM PERSONNELFOR GRATUITIES SHOULD BE IMMEDIATELY REPORTED TO
JKJCC MANAGEMENT.
MAKE CHECKS PAYABLE TO THE JAVITS CENTER Please retain a copy for your records.
Return with payment to: Jacob K. Javits Convention Center
655 West 34th Street New York, NY 10001-1188
Phone 877.452.8487 Email: Services@javitscenter.com (Credit Card Payment Only)
www.javitscenter.com
1
Welcome to Centerplate - Exclusive In-House provider of Food & Beverage for the Javits Convention Center!
We’re pleased to welcome you to Centerplate at the Jacob K. Javits Convention Center!
As the Javits Convention Center’s exclusive in-house caterer and provider of food & beverage for more than two decades, Centerplate is renowned for its impeccable service and superb selection of menus. As a direct result of Centerplate’s dedication to excellence, The Javits Center has held the Exclusive Food & Beverage contract for over 20 years.
We offer a full range of menus and items which cater to every taste and budget, from simple snacks to elegant main courses. Centerplate’s commitment to superb cuisine and impeccable service has helped the Jacob K. Javits Center to emerge as one of America’s foremost convention center complexes.
Frequently Asked Questions: to follow are some answers to questions that our clients frequently ask: When is the best time to place Catering orders? It has been our experience, that beginning the process of entering orders at the earliest date possible and then adjusting as needed makes for a smooth and seamless process. The deadline for orders is (14) days prior to show start. Please keep in mind that you are completely able to adjust or cancel any orders up until (7) days prior to the event. As a courtesy, we will do our best to arrange for orders placed on site but there will be a late fee attached.
What services does Centerplate offer? The Executive chef and his culinary team enjoy designing a wide variety of extraordinary menus inspired by culinary influences from around the world. As a result, they create sophisticated dishes that appeal to ethnic or regional tastes. Each day they prepare Breakfast & Luncheons for 25 -2,000, Breaks for as few as 10 and Elegant Banquets for as many as 5,000.
How do I go about placing orders? � Centerplate's catering menus and order forms are now available online to download at:
http://www.ezplanit.com/OrderForm.asp?VID=260� Please call us directly at 212-216-2400 and our catering Sales Staff will answer all your questions and
assist you in placing your catering order � Fax your orders to 212.216.2495 or email to Sales: cpjavitssales@centerplate.com
What are the food & beverage policies?� Centerplate holds the exclusive contract for food & beverage at the Javits Convention Center.
NO OUTSIDE FOOD & BEVERAGE IS PERMITTED.
� Orders placed on site: Additional orders are always welcome! Please keep in mind that due to heavy activity during show dates, on site orders may take one hour or more to reach you and will incur a late fee charge.
� To confirm your order: We must receive signed contract, BEO and full payment no later than (14) days prior to the first event. If these steps are not completed, your service cannot be confirmed.
� Payment Policy: Please remember that Centerplate requires full payment prior to the start of the first service . We accept corporate check, major credit cards and wire transfers.
� Uniformed Wait staff will be assigned and charged as follows:) Disposable service (1) wait staff per (40) guests China Service (1) wait staff per (20) guests Captain (1) per (200) guests
All of us at Centerplate have a true love of hospitality and are committed to making your event a complete success. Please do not hesitate to contact us with any questions. Call our direct line at 212-216-2400. We truly appreciate the opportunity to provide catering for your event. Our goal is - to not only meet – but exceed your expectations!
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CONFERENCE ROOM Need an ad hoc mee�ng place? Want a place to meet with customers away from the show room ���r? Need a headquarters for the event? FedEx O��� and Print is ideal. Our E����ve Suites are well suited and fully equipped with all the ���� ame���es you are accustomed to having at your own ���� Each room includes a computer, high speed internet access, as well as a speaker phone – all of which will help you to operate as ����ently and e����vely as possible throughout your event. For addi����� informa��� regarding our rentals and services contact us by phone at (212)-216-2900 or via email at usa1280@fedex.com.
Limited Availability
Company Name Booth Show Name
Billing Name Room Rental Dates
Billing Address
City, State/Country, Zip E-Mail
Contact Telephone Number Fax Number
Credit Card No. Expira�on Cardholder Signature Print / Type Cardholder Name
Your signature is REQUIRED in order to process this request.
Customer Acceptance of Terms and Condi�ons:
TO PAY BY CHECK MAIL PAYMENT W/ ORDER TO:
Descri���n of Service Item Qty Price Total
1. CONFERENCE ROOMS (Seats 4-6, Includes T-1 Access and All Domestic US Long Distance Calls): A. Conference Room by the Hour N-05 $150.00
B. Conference Room by the Day N-06 $800.00 GRAND TOTAL
TOTAL PAYMENT MUST ACCOMPANY ORDER
Fed����ce
655 West 34th Street
New York, NY 10001
Credit
Card users ONLY may fax order to 212-594-9204
Introducing an exclusive space designed
around the needs of businesses.
JACOB JAVITS CONVENTION CENTER
Free Wifi
Download a large presentation, video conference with your offi ce, or just catch up on email. With free Wifi you can stay connected and productive.
Complimentary Snacks & Beverages
Enjoy a variety of healthy snacks, coff ees and teas—sourced from our Business Cardmembers—to help you refuel and stayon top of your game.
Comfy Seats
After roaming the tradeshow fl oor all day, give your feet and back a break on our comfy couches.
Power Stations
Keep the power fl owing. Recharge your tablet, phone or laptop at one of our many power stations. Forget your charger? Ask the receptionist for a loaner.
Meeting Spaces
Conduct your meetings in a quiet space away from all the noise of the fl oor, and conveniently print meeting documents from one of the lounge printers.
Introducing The American Express OPEN Business Lounge, a fi rst of its kind
space built exclusively for Business Cardmembers from American Express OPEN
and their guests.
American Express OPEN is the small business division of American Express and our mission is to help businesses do more business. It’s the reason we built the American Express OPEN Business Lounge, a productive oasis away from the tradeshow marathon where Business Cardmembers can relax, recharge and reconnect. Simply show your Business Card from American Express OPEN to the receptionist to enjoy these benefi ts.
CARDMEMBERS ENJOY EXCLUSIVE ACCESS TO LOUNGES IN ALL LOCATIONS
What Card is right for your business?
Speak with one of our business consultants about your top business expenses to identify which Card is right for your business.
The American Express OPEN Business Lounge is just one of the many benefi ts
we can off er your business.
Not a Cardmember? Experience purchasing power, savings on business expenses, cash fl ow fl exibility and much more. Visit the OPEN Business Lounge, or one of our kiosks located throughout the convention center, to apply for a Card and get more information on how we can help you grow your business.
NEW YORK CITY • LAS VEGAS • CHICAGO
1.
2.
3.
TOTAL
Visit the American Express OPEN Business Lounge.
We’re located above the south side of the Crystal Palace at 4E Terrace.
NORTHCRYSTAL PALACE
34thSt.
11th Ave.
FOOD CAR
CONCIERGE DESK
THIRD FLOOR EXHIBITION HALLS
o p e n . c o m
SuperShuttle / Golden Touch Transportation
Located at the Jacob K. Javits Convention Center
655 West 34th Street New York, NY 10001
SuperShuttle offers shared-ride and private van service to:
LaGuardia, Newark Liberty & John F. Kennedy Airports at rates as low as $15 + Gratuity & NY SalesTax*
This special offer is provided exclusively for Exhibitors and Attendees traveling to and from the Javits Center when ordered in advance.
Call: (800) BLUE-VAN or (800) 258-3826 Web site: www.supershuttle.com
Please refer to your event discount code located in the Javits Welcome letter.
The on-site rate is: $15 - LaGuardia (LGA)* $19 - John F. Kennedy (JFK)*
$20 - Newark Liberty (EWR)*
Private Vans to JFK/LGA: $115.00 + gratuity & tax Private Vans to EWR: $125.00 + gratuity
Questions? Email Stan Kravitz at SKravitz@supershuttle.net or nycsales@supershuttle.net
* To receive above rates use discount code: JJCNY
AMERICA’S LEADING AIRPORT SHUTTLE SERVICE
Jacob K. Javits Convention Center655 West 34th StreetNew York, NY 10001-1188
*** SPECIAL NOTICE *** Shipping Freight - To and From Javits Center
To: Decorators, Exhibitors and Show Manager
The Javits Center is increasingly being billed for freight charges owed by show managers,exhibitors and decorating companies. The Center is not liable for these charges and the problem iscausing a huge drain on our resources as well as affecting our credit rating. While some of theproblems lie with poor record keeping by certain carriers, we have discovered a number ofinstances in which those responsible for the shipments have not provided the carriers with accuratebilling information.
There are a number of steps you can take to make certain that we are not billed for your shipments,such as:
1) When arranging for freight to be shipped to you at the Center, Your full name MUST appear on the address and "c/o" precedes the Center's address. You MUST include your Show and Booth number;2) When shipping freight from the Center, use your name and address rather than the Center's. The Center's name should only be used if a shipper requires it as the pick-up address;3) Provide carriers with the shipper's and the receiver's complete name, address, telephone number and account number; and4) Shipments MUST be pre-paid or that the carrier is provided with the accurate account number of the party responsible for payment.
We do not currently maintain records of, or otherwise play a role in, your shipments because we arenot a party to your transactions. If these problems persist, however, we will be forced to do so, whichwill only serve to increase your costs and possibly cause delays in the movement of yourgoods to and from the Center.
We appreciate your cooperation in this important matter.
Very truly yours,Jacob K. Javits Convention Center Finance Department
Javits Center, New York
December 11-13, 2015
Official Supplier
Call Jim Clark 609-395-4115
Equipment Show Rate Quantity
Sub
total
Non-Touch Displays
32” Slim HD Monitor (1920 x 1080) $365.00
40” Slim HD Monitor (1920 x 1080) $550.00
46” Slim HD Monitor (1920 x 1080) $640.00
55” Slim HD Monitor (1920 x 1080) $910.00
65” Slim HD Monitor (1920 x 1080) $1,275.00
70” HD Monitor (1920 x 1080) $2,550.00
80” HD Monitor (1920 x 1080) $3,250.00
NMR Corpora te Headquar ters - 28 Abee l Road, Monroe Twp. NJ 08831
emai l : jc lark@nmrevents. com │Fax Num ber 609.395.7142
Equipment Show Rate Quantity
Sub
total
Multi-Touch Displays
SAMSUNG ME32B 32" LED 240Hz w/TOUCH OPTION $750.00
SAMSUNG ME46B 46" LED 240Hz w/TOUCH OPTION $1,650.00
SAMSUNG ME55B 55" LED 240Hz w/TOUCH OPTION $1,825.00
SAMSUNG ME65B 65" LED 240Hz w/TOUCH OPTION $3,335.00
Desktop Computers
LENOVO M91p SFF i7 2600 4G,320G HD DVD RW $350.00
APPLE MAC MINI CORE 2.4GHz,4G,32G,NVIDIA $200.00
Laptop Computers
LENOVO TP T520 i5 2.5GHz,4G,500G,WIDE $240.00
LENOVO TP W520 i7 2.2GHz,8G,500G,FULL HD $335.00
MacBook Pro 15" Quad Core i7 2.2Ghz Thunderbolt 8GB Ram $450.00
Tablets
APPLE iPAD2™ 32GB WiFi+G3 9.7" MULTI TOUCH $210.00
MICROSOFT SURFACE PRO 2 $355.00
All-In-One Computer
HP COMPAQ ELITE 8300 ALL-IN-ONE CORE i7 PC 3.4GHz $390.00
Additional Items
Small Sound Pkg (1 Wireless Mic,, Mixer, Pair of Spkrs) $595.00
19” Floor Standing Kiosk with Touchscreen Option $1,155.00
32” LCD Touch Screen Portrait Interactive Kiosk $1,995.00
HP B/W Laser Printer $225.00
HP COLOR Laserjet Printer 21ppm (w/ duplex) $455.00
Booth Lighting Call for Pricing
Seamless Video Wall (Floor based)
2x2 46” Seamless LCD Display Pkg (80.8” wide x 45.6” high) $6,350.00*
3 x 3 46” Seamless LCD Display Pkg (121.2” wide x 68.4” H) Call
**Wall Mounted or Ceiling rigged available Call
* Technical Labor is required and will be quoted Separately
Floor Stands
DUAL-POST 84" FLOOR STAND (SINGLE DISPLAY) $135.00
ADJUSTABLE SLIDE SHELF $45.00
iPAD FLOOR STAND $225.00
COMMENTS
See Page 2 for Delivery and Billing Information
Other Services Available Nationwide
Large Screen Displays Booth Lighting │LED Walls │Interactive Content Creation
Video Production │Audio Systems │ Webcasting
Complete Audio Visual Support for Conferences and Meetings
For questions about inventory not listed or to discuss Multiple Show Discounts,
Please contact Jim Clark 609-395-4115, jclark@nmrevents.com
Send order to: NMR Staging & Events
28 Abeel Rd
Monroe Twp, NJ 08831
* Notes: In venues where union
par�cipa�on is necessary, delivery
and pickup �mes may vary depend-
ing upon availability of laborers.
**Order is not confirmed un'l Confirma'on Order # is sent back by NMR **
ORDER TOTALS
D E L I V E R Y
Delivery rate is $250 for all rentals up to $1000. Rentals more than $1000 must be quoted
on a per order basis.. A representa've from your company must be on hand to sign for
equipment. Repeat deliveries and/or pick-ups are subject to an addi�onal charge.
DRAYAGE NOT INCLUDED.
I N S T A L L A T I O N
Installa�on and Dismantle charges to be quoted as required.
P A Y M E N T
NMR requires payment in full at the 'me your order is placed. Payment includes but is not
limited to Equipment Rental, Delivery and Tax.
C R E D I T C A R D
For your convenience, we will use this authoriza�on to charge your credit card for your
advance orders and any addi�onal fees incurred as a result of on-site orders placed by your
representa�ve(s). These fees include any services provided by NMR, Inc. or charges we
incur on your behalf.
C A N C E L L A T I O N
Cancella�on of rental equipment and services must be made 48 hours prior to delivery. No
refunds will be made for any cancella�ons made less than 48 hours prior to delivery.
* * U N I O N H A N D L I N G & S E T U P F E E ( i f a p p l i c a b l e ) * *
Union fees will be based on local Union Jurisdic�on and current rates. Delivery and Pickup �mes
will also determine whether you are charged Straight Time, Over�me or Double Time. . Calculat-
ed rate will be sent back with your confirma�on.
SHOW CODE
(NMR use only) IMSNY15
Equipment
DELIVERY
$250.00
**Installa�on/UNION
FEE TO BE QUOTED
SUB-TOTAL
8.875% SALES TAX
GRAND TOTAL
E XH IBI TOR I NF ORM AT ION PAYM E NT I NF ORM AT ION
Company Name: _______________________________________________________________________________
(All orders must be confirmed by NMR Confirma'on #)
Company Name: ______________________________________________________________________
Booth #: ___________________________________ Booth Loca�on: ___________________________ Credit Card Number: _________________________________ Exp. Date: ______/_______/________
Ordered by: _________________________________ Phone: __________________________________ Billing Address: _______________________________________________________________________
Set Up Date: ____/_____/_____ Set Up Time Range : ____:_____ AM PM thru ____:_____ AM PM City: _______________________________________ State: ___________ Zip Code: ________________
Pick Up Date: ____/_____/_____ Pick Up Time Range : ____:_____ AM PM thru ____:_____ AM PM Authorized Signature: __________________________________________________________________
On-Site Contact Name: _______________________ On-Site Contact Cell #: _______________________ Name on Card: ________________________________________________________________________
Address: ______________________________________________________________________________ Email Address: ________________________________________________________________________
City: _______________________________________________ State: _________ Zip ________________ Ordered by: ___________________________ Phone: __________________ Fax: __________________
Authorized Signature: ___________________________________________________________________
**CREDIT CARD CID CODE #___________**
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