mscsa policy game
Post on 14-Jan-2015
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MSCSA Policy GameMatt Rubel, MSCSA Treasurer
Jonathan Miller, MSCSA Director of Communications
MSCSA Policy Pu Pu Platter
MSCSA is an association of Minnesota’s public two-year college
students, which works to ensure accessible, quality, and affordable
public higher education while providing students with
representation, leadership development, and communication
across the state.
Mission Statement
What do you know about the Working Documents?
Committees in general Fiscal Committee Financial Procedures Steering Committee Working documents items up for
review Diversity Committee Report Writing
Our focus today
Committees
On pages 17-19 All MSCSA committees and MnSCU
System-Wide representatives are appointed by the President, unless specified in the Bylaws.
The GA or GC ratifies presidential appointments by a simple majority vote.
Committee terms end on June 30
Committees
Standing committees include Steering, Fiscal and Diversity Committees
Diversity Committee has different requirements
Nominations come from floor of GA or GC
Voted on by secret ballot by GA or GC
Standing Committee Election Process
Fiscal Committee & Financial Procedures
Approves association spending between $500-$5,000.
Membership-President, Treasurer and two elected Governing Council Members (Not Alternates).
GC Members are elected at the September Conference by the GC.
Decisions of the Fiscal Committee can be brought to the GC for appeal.
MSCSA Fiscal Committee
Page 24 to 28 of the Working Documents.
Includes: ◦ Travel Reimbursements,◦ Stipend Payments◦ Cabinet & Staff Salaries◦ Expenditures◦ Cash Receipts and Receivables◦ Fee, Budget and Roles of the Treasurer &
Executive Director
Financial Procedures
Must receive authorization from the Treasurer or Executive Director PRIOR to traveling.
Association’s Mileage Reimbursement rate is 7 cents less than the IRS Rate (56-7=49).
May be claimed by Staff, Cabinet, GC and Platform Members.
Travel Reimbursements
Platform and GC Rep’s receive an $80 stipend on the last business day of the month.
Assuming they submit reports, attend meetings, and perform other assigned duties.
If an Alternate serves in place of their Rep., the Alt. receives $40 and the Rep. receives $40.
Board Payments (Stipends)
Campus Presidents, GC Reps and Platform Members are reimbursed by the Association at quad rate if there is a meeting that they are required to attend.
Rooming Rates for Events
If a member chooses to register at double rate that member (or campus) will be responsible for the difference between the double and quad rate
General Assemblies are different. The reimbursed delegates for GA’s
are by campus (See the handout).
Rooming Rates for Events Cont.
Steering Committee & Items up for Review
5 members elected by the GA or GC. Election typically held at the
September Conference. GC members vote in this election.
Steering Committee
Review the MSCSA Working Documents according to the Steering Committee Strategic Plan (page 65) or as directed by President, GC or GA.
Present recommendations during at least 2 GC meetings prior to Spring GA.
Determines eligibility of cabinet & SAL prior to Spring GA.
Administers the elections at Spring GA.
Steering Committee Duties
Policies up for review
Page 47 of the Working Documents. The Association may withdraw $200
for special events or while selling promotional items.
All cash withdrawals must be signed and authorized by two members of the Association.
The president and treasurer are the primary signers for the association.
Cash Management Policy
Page 58 of the Working Documents. The Association may pay for a student
that is eligible for reimbursement. Usually brought forth for a medical
need. Typically a physician’s letter is
provided if a need exists. The Association may fill the room with
another student as it sees fit.
Double Occupancy Policy
Begins on page 22 Reviewed in 2013-14 Election Policy Election Procedure Special Elections Candidate Meet-n-Greet
Election Policy & Procedures
Page 60 of the Working Documents. If a student is registered for an event
and they cannot attend, that student must cancel at least 3 business days prior to the start of the event.
OR they must find a student to attend in their place.
Event Cancellation Policy
The student (or campus) will be responsible for any costs charged to MSCSA by the hotel.
Can be withheld from the stipend of GC or Platform.
The MSCSA President may waive any penalties a student incurs if extenuating circumstances are met.
Event Cancellation Cont.
Privacy policy ◦ Relates to information requests from
external parties◦ Written by legal council hired by the
Association◦ Updated with the help of our lawyer
Promotional Policy◦ Related to the selling and giving of
promotional items
Privacy Policy & Promotional Policies
Diversity Committee
New Mission Statement:◦ The Diversity Committee mission is to serve
the student body and greater campus community of all public two year community and technical colleges in Minnesota through researching, educating and connecting by providing information on issues of diversity, as it pertains to higher education to include but not be limited to: International, minority, under-served, underrepresented individuals or groups and people with disabilities.
Diversity Committee
Chaired by SAL Platform Rep. Vice Chaired by SAL GC Rep. At least 3 At-Large members
appointed by president. Open attendance by anyone else.
Diversity Committee Cont.
Report Writing
Reports should identify both the region and author.
At least a paragraph in length, ideally two or three.
All campus names should be spelled out at first usage.
Reports should illustrate a basic grasp of sentence structure and mechanics.
Report Writing Format
Reports should focus on: ◦ MSCSA campaigns/work/discussion◦ Regional work/action/meetings ◦ Updates from regional meetings◦ Research items
Not a place for “trash talk” “Nothing is going on” is not good
enough Not an activity report
Report Writing Content
Questions?
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