mscsa policy game

MSCSA Policy GameMatt Rubel, MSCSA Treasurer

Jonathan Miller, MSCSA Director of Communications

MSCSA Policy Pu Pu Platter

MSCSA is an association of Minnesota’s public two-year college

students, which works to ensure accessible, quality, and affordable

public higher education while providing students with

representation, leadership development, and communication

across the state.

Mission Statement

What do you know about the Working Documents?

Committees in general Fiscal Committee Financial Procedures Steering Committee Working documents items up for

review Diversity Committee Report Writing

Our focus today

Committees

On pages 17-19 All MSCSA committees and MnSCU

System-Wide representatives are appointed by the President, unless specified in the Bylaws.

The GA or GC ratifies presidential appointments by a simple majority vote.

Committee terms end on June 30

Committees

Standing committees include Steering, Fiscal and Diversity Committees

Diversity Committee has different requirements

Nominations come from floor of GA or GC

Voted on by secret ballot by GA or GC

Standing Committee Election Process

Fiscal Committee & Financial Procedures

Approves association spending between $500-$5,000.

Membership-President, Treasurer and two elected Governing Council Members (Not Alternates).

GC Members are elected at the September Conference by the GC.

Decisions of the Fiscal Committee can be brought to the GC for appeal.

MSCSA Fiscal Committee

to 28 of the Working Documents.

Includes: ◦ Travel Reimbursements,◦ Stipend Payments◦ Cabinet & Staff Salaries◦ Expenditures◦ Cash Receipts and Receivables◦ Fee, Budget and Roles of the Treasurer &

Executive Director

Financial Procedures

Must receive authorization from the Treasurer or Executive Director PRIOR to traveling.

Association’s Mileage Reimbursement rate is 7 cents less than the IRS Rate (56-7=49).

May be claimed by Staff, Cabinet, GC and Platform Members.

Travel Reimbursements

Platform and GC Rep’s receive an $80 stipend on the last business day of the month.

Assuming they submit reports, attend meetings, and perform other assigned duties.

If an Alternate serves in place of their Rep., the Alt. receives $40 and the Rep. receives $40.

Board Payments (Stipends)

Campus Presidents, GC Reps and Platform Members are reimbursed by the Association at quad rate if there is a meeting that they are required to attend.

Rooming Rates for Events

If a member chooses to register at double rate that member (or campus) will be responsible for the difference between the double and quad rate

General Assemblies are different. The reimbursed delegates for GA’s

are by campus (See the handout).

Rooming Rates for Events Cont.

Steering Committee & Items up for Review

5 members elected by the GA or GC. Election typically held at the

September Conference. GC members vote in this election.

Steering Committee

Review the MSCSA Working Documents according to the Steering Committee Strategic Plan (page 65) or as directed by President, GC or GA.

Present recommendations during at least 2 GC meetings prior to Spring GA.

Determines eligibility of cabinet & SAL prior to Spring GA.

Administers the elections at Spring GA.

Steering Committee Duties

Policies up for review

of the Working Documents. The Association may withdraw $200

for special events or while selling promotional items.

All cash withdrawals must be signed and authorized by two members of the Association.

The president and treasurer are the primary signers for the association.

Cash Management Policy

of the Working Documents. The Association may pay for a student

that is eligible for reimbursement. Usually brought forth for a medical

need. Typically a physician’s letter is

provided if a need exists. The Association may fill the room with

another student as it sees fit.

Double Occupancy Policy

Begins on page 22 Reviewed in 2013-14 Election Policy Election Procedure Special Elections Candidate Meet-n-Greet

Election Policy & Procedures

of the Working Documents. If a student is registered for an event

and they cannot attend, that student must cancel at least 3 business days prior to the start of the event.

OR they must find a student to attend in their place.

Event Cancellation Policy

The student (or campus) will be responsible for any costs charged to MSCSA by the hotel.

Can be withheld from the stipend of GC or Platform.

The MSCSA President may waive any penalties a student incurs if extenuating circumstances are met.

Event Cancellation Cont.

Privacy policy ◦ Relates to information requests from

external parties◦ Written by legal council hired by the

Association◦ Updated with the help of our lawyer

Promotional Policy◦ Related to the selling and giving of

promotional items

Privacy Policy & Promotional Policies

Diversity Committee

New Mission Statement:◦ The Diversity Committee mission is to serve

the student body and greater campus community of all public two year community and technical colleges in Minnesota through researching, educating and connecting by providing information on issues of diversity, as it pertains to higher education to include but not be limited to: International, minority, under-served, underrepresented individuals or groups and people with disabilities.

Diversity Committee

Chaired by SAL Platform Rep. Vice Chaired by SAL GC Rep. At least 3 At-Large members

appointed by president. Open attendance by anyone else.

Diversity Committee Cont.

Report Writing

Reports should identify both the region and author.

At least a paragraph in length, ideally two or three.

All campus names should be spelled out at first usage.

Reports should illustrate a basic grasp of sentence structure and mechanics.

Report Writing Format

Reports should focus on: ◦ MSCSA campaigns/work/discussion◦ Regional work/action/meetings ◦ Updates from regional meetings◦ Research items

Not a place for “trash talk” “Nothing is going on” is not good

enough Not an activity report

Report Writing Content

Questions?

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