mindsurf 2013 - improving business productivity with sharepoint 2013
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Improving Business Productivity with SharePoint 2013MindSurf October 15th, 2013
Avtex SharePoint Consultantddonais@avtex.com
Blog – Tales from IT Sidehttp://talesfromitside.wordpress.com
Twitter@dondonais
Donald Donais
Agenda
• Barriers to Productivity• Microsoft Productivity Tools• Sharing Ideas, Content, and Vision• Organizing Teams, Products, and Information• Discovering Experts, Answers, and Connections
BARRIERS TO PRODUCTIVITY
Technology• Not the Right Technology
Right Tool for the Right Job Too Many Tools, Too Much Money
• Technology is not Working Integration Not Completely Available Search Only Showing Part of the Picture
Training and Organization• Training
Not enough, appropriate, consistent No follow-up materials or “I forgot how to . . .”
• Information is not Organized File Share
• Too Many Places to Find Information Intranet File Share Email
Communication & Separation• Poor Communication
Inter and Intra Departmental
• Silos Cannot Find SME’s Knowledge Self-Contained Sharing of Content is Difficult
MICROSOFT PRODUCTIVITY TOOLS
Microsoft’s Productivity Vision
OnlineOn Premises
Hybrid
Cloud on your terms
Messaging Voice & Video
Content Management
EnterpriseSocial
Reporting & Analytics
Best experience across devices
Integrated best-of-breed solutions
Future of Productivity
Office 2013
Exchange & Outlook
2013
Unified Communication
s
Content Creation
IM and Video Conferencing
Intranet & Collaboration
Lync and Lync
Server 2013
SharePoint 2013
Office 2013
• Office Productivity Tools• Creating Content to Display Information• Standalone Products
Word, Excel, PowerPoint
• Standalone or Integrated OneNote, Visio, InfoPath
Unified Communications
• Enterprise Email• Voice Mail• Call Routing• Exchange 2013• Outlook 2013
Lync Server 2013
• Instant Messaging• Video Conferencing• Presence• Lync Meetings• Web Meetings• Lync Server 2013• Lync 2013
SharePoint 2013
• Document Management• Forms and Workflow• Collaboration• Social
Out of the Box Integrated with Yammer
SharePoint – Deployment Scenarios
On-PremiseLocal Server Installation, Controlled by Internal IT
In The CloudHosted Solution for Either Dedicated Server or Multi-Tennant Scenarios
In the CloudOn-Premise
HybridSome Components Locally Available, Others Available in the Cloud
Hybrid
SHARING IDEAS, CONTENT, AND VISION
Put social to work• Updates• MicroBlog
Hashtags Mentions
• Following People Documents Sites Tags
Ask questions
Post updates to let your colleagues know what you're working on
Follow people, documents, sites and tags
Streamline Common Tasks• Document Drag
and Drop• Live Document
Previews• Track Permissions• Quick Access to
Management Features
Track who you’re sharing with
Live document previews
Edit, share or follow documents with one click
Drag and drop content into SharePoint
Keep Teams in Sync• Team Mailbox• Requires Exchange
2013 & Outlook 2013• Receive Emails and
have own Email Address
• Easy Access from both SharePoint and Outlook 2013
• Emails Stored in Exchange
• Docs Stored in SharePoint
• Unified Compliance Policy Applies to Both
Organize all your team communications in one place
Create simple document workflows
SharePoint Communities• Discussions/
Conversations• Join the
Community• What’s Happening
Information• Members and
Reputations Separate per
Community Badges Reputation Score
Work Together Securely• Permissions
a.k.a Sharing• Easy Item
Level Permissions
• Online or Extranet Enforce Sign-
In
Device Based Rendering - Channels• Different Device Channels
Define for single device or groups of devices Assign Alternate “Master Pages” Selectively Include/Excludes Part of Page Layouts Provide Cookie Level Override for End Users
• Same URL, Different Look per Device Target Different Devices
Demo• General Improvements• Communities• Sharing• My Sites
ORGANIZING TEAMS, PROJECTS, AND INFORMATION
Create Sites Quickly
• Intuitive Wizard Guide Share Your Site Tasks Integration Add List, Libraries,
other Apps What’s Your Style? Your Site. Your
Brand
• Team and Project Sites OneNote
Integration
Keep Things on Track• Manage Projects
with Shared Calendars and Timelines
• Integrate Tasks from Microsoft Project Can Start from MS
Project 2013 Can Open in MS
Project 2013
• Include Overall Project Timeline in SharePoint
• Edit SharePoint Lists Inline
Manage your To Do List• Newsfeed
Tasks• Manage
Personal Tasks SharePoint Project Server MS Outlook
• Requirements Exchange
2013 Outlook 2013 Project Server
2013
Take Content Offline
• Sync Libraries or Personal Documents
• Local Access to Libraries• Accessible Offline• Integrated with Office
Document Center• Replaces SharePoint Workspace
Image Renditions & Video Improvements• Images
Image Transformation Dynamically in SharePoint Renditions are Actual Thumbnails Consistency Sized Images Cropping for Targeting Areas
• Video Embed on Any Content Page Thumbnail Generation External Video Support Video Player Uses HTML 5
Document Set Improvements• Support for OneNote• Document set icon in Search
Results• Folders Supported• Content Aggregation Web
parts Understand• Full Document Versioning• Search Inside Document Set
Contoso Sales
Record Centers• Multi-Stage
Retention Policies• Hierarchical File
Plans• Submission by
Content Type• Alternate Content
Types• Property Based
routing• Auto-Provisioning of
folders• Site Based or In-
Place
Office In The Browser• Office Web App• More Fidelity Than 2010
Word Comments Transitions
• Multiple Browser Support IE Firefox Chrome Safari
• Viewable Across All Device Types• Separate Server Installation
Consumed by Exchange & Lync 2013
• Support Co-Authoring All Products
• Supports Touch and Mobile
Demo• Team Site – Getting Started• Tasks• SkyDrive• Video Improvements• Office Web Application
DISCOVERING EXPERTS, ANSWERS, AND CONNECTIONS
Enterprise Search Hub• UI
Employee Facing Integrated with Enterprise or Standalone
Search Search Driven Experience Based on Core Results Web Part, Refiners
• Query User Query Driven Security Trimmed
• Relevance General Relevance Algorithm Task Oriented Experiences
• Admin Service Managed by “Search Service” Admin Site Managed by “Search Site” Admin
• Faceted Search Familiar Texted Based Newer Graphical Refiner
Get Recommendations • Following
People Documents Sites
• Suggestions People Documents Sites
• All based on User’s Behavior Patterns
People Search• Find People Faster
Query Suggestions Find Experts -
Documents Fuzzy Name Search Social Connections Search Anywhere
• Relevance• Crawl and Content
Drive from User Profile
• Admin Site Managed by
“Search Site” Admin
Discover more Relevant Results• Search Verticals• Recommendatio
ns based on Search Query
• Re-find Information
• Drill Into Details
Content Search Web Part• Similar to Content Query Web Part
Based on Indexed Content
• Show Content Cross Site Collections
• New Presentation Template Model Content Render on Client Side Full Control on Rendering using HTML
Templates
• Easy Editor for Designing Query – Query Builder
Take Your Data With You
• Mobile Devices Support Business Intelligence• Capable in Browser on iOS, Androids and Microsoft
Platforms• Includes
Excel Service 2013 PerformancePoint 2013 Report Services 2012
Boosting the Power of Excel• Excel, Excel Services,
PowerPivot, & PowerView• Web Based Interactive
Reporting and Sharing Power View is Built In
• Powerful Analytics with PowerPivot SQL Server 2012 Required
• Key Features FlashFill Flexible Charts & Pivot Tables Auto-Chart Suggestions Chart Previews TimeLine DashBoards
Visio Services• Renders Diagrams In the Browser
High Quality PNG(s) Not Dependent on Silverlight Native Support for Visio File Format Diagram Consumer do not Need Visio Available Cross Devices
• Refresh data From Multiple External Data Sources Configured using Data Linking Wizard
• All Shares Visually Refresh Data Drive Shape Behavior
• Integrated into SharePoint Solution Fully Extensible using JavaScript API and Web
Part Connections
Data Drive Dashboards• PerformancePoint Services give
Context-Drive Dashboards Bring Together Data from Multiple
Data Sources Visualization to Your Data Drill Into Data
• Architecture Remains Same• Key Changes
Filter Enhancements & Filter Search Support for iPad Support Analysis Services Effective
User Theming Support
Demo• SharePoint Search Changes• Recommendations• Content By Search Web Part
Recap
• Barriers to Productivity• Microsoft Productivity Tools• Sharing Ideas, Content, and Vision• Organizing Teams, Products, and Information• Discovering Experts, Answers, and Connections
• SharePoint 2013 Overview http://office.microsoft.com/en-us/sharepoint/sharepoint-2
013-overview-collaboration-software-features-FX103789323.aspx
• SharePoint 2013 vs. SharePoint 2013 Online Feature Comparison http://
office.microsoft.com/en-us/sharepoint/collaboration-tools-compare-sharepoint-plans-FX103789400.aspx
• Office.com – SharePoint 2013 Online Training Courses http://
office.microsoft.com/en-us/sharepoint-help/training-courses-for-sharepoint-2013-HA104030990.aspx
Resources
Q & A
MN SharePoint Users Group Website
• SharePoint Resource Documents• SharePoint Resource links• RSS Feeds • Meeting Schedule• Past User Group Presentations• Past User Group Recordings• Sponsorship Information
• http://sharepointmn.com• Email: sharepoint@sharepointmn.com
THANK YOU!Avtex IT Pro Consultant
ddonais@avtex.com
Blog – Tales from IT Sidehttp://talesfromitside.wordpress.com
Twitter@dondonais
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