mike pipan program director march 22, 2006 -...

DOD SHELF LIFE P2 SOLUTIONS & INITIATIVES

MIKE PIPAN PROGRAM DIRECTOR

MARCH 22, 2006

BACKGROUND

• Program delegated to DLA by Deputy Under Secretary of Defense (DUSD), Logistics Materiel Readiness

• Authority Vested in DODD 4140.1, DOD 4140.1-R, DOD 5105.22, DOD 4140.27-M

• Board Chartered by DUSD • Policies Apply to DoD/GSA/FAA/DTRA/DHS(USCG)• Wholesale/Retail/Consumable/Non consumable Items• Batteries, Packaged POL, Chemicals, Tires, Hoses,

Orings, NBC, Paints, Sealants, Adhesives, NBC, Drugs, MREs, Life Support Equipment - 35% HAZMAT

WHAT IS SHELF LIFE?

• Total period of time beginning with date of manufacture, cure, assembly, pack (subsistence only), that an item may remain combined wholesale and retail storage systems and remain suitable for issue to and/or consumption by the end user.

• Not to be confused with service life, measurement of anticipated average or mean life of an item after installation.

• One-digit Code Alpha (Type 1 Extendible) Numeric (Type 2 Non-extendible).

POLICY DOCUMENTS

• DOD 4140.1-R, DoD Materiel Management Regulation - May 2003

• DoD 4140.27-M, Shelf Life Management Manual - May 2003

• Joint REG. DLAR 4155.37/AR 702-18/NAVSUPINST 4410.56/AFJAM 23-223/MCO 4450.13, Materiel Quality Control Storage Standards - March 2004

• FED STD 793 – Federal Standard Depot Storage Standards – October 1998 (Under Revision)

Program Stretches Across Entire Supply Chain

• Item Introduction/Provisioning• Inventory Control Points• Contractual Requirements• Distribution• Retail Management and Storage• User Communities• Disposal

RECENT ACCOMPLISHMENTS

• Updated Policies• Formal Training Programs – DOD and Def. Dist.• DOD Standardization Policy Change• Commodity Tri folds• System Modernization Interface - Services/DLA• Data Element Registered to SAP, AV, DOD, DLMS • Automatic Information Technology Requirements• Storage Activity Process/System Improvements• Partnerships-GSA, DLIS, DRMS, DLMSO, ICPs, DDC• Data Challenge Integrity Program/ FLIS Downloads• Annual Disposal Dollar Value Decreases• Shelf Life Extension System (SLES) Reengineering

Web Sites

INTERNEThttp://www.shelflife.hq.dla.mil

- Password Required – Standard Login Interface Module (SLIM)

INTRANET- .mil only– Internal Minutes– Peoples Names– Secure web Links– Shelf Life Extension System (SLES)

YEARLY USE– 330K Visits, 2.2M Hits, 1000 Feedback

DLA/ DoD Shelf Life Extension System(SLES)

Reengineering Effort

• SLES operated on a 30+ old M-204 mainframe system, difficult and expensive to access, support, update, and maintain

• M-204 system had 2 major components:- Material Quality Control Storage

Standards (MQCSS) for inspections- Quality Status Listing for assets that

have been lab tested and extended or require disposal

• The M-204 Mainframe shutdown in Nov 04

SLESSITE DESIGN

• Supports DOD/DLA Strategic Plan Pillars: Mission Essential, Business Practice Change, Enable, Legal / Regulatory

• Uses Rapid Application Development approach, adhering to DLA full-system development lifecycle (SDLC) protocol

• Complies with all DOD standards• Complies with Section 508 standards• Complies with DoD Policy on Posting Personal

and Personnel information, Security Policies, and Freedom of Information Act (FOIA) guidelines

SLES Benefits

• Decrease Inventory Control Point (ICP) input time, increase customer usage, and improve readiness

• Real Time Data• Single database with Web Search, Text and MS-Excel

download • User friendly• Verification of input and system data • Static and ad-hoc reporting capabilities, sort / search

on ALL fields • Historical QSL (Test) results • Customization of data display (layout, queries, etc.)• Label creation and other printing capabilities• Exciting enhancements are still to come !

SLES Main Menu

QSL Screenshot

MQCSS Screenshot

Test Labs Screenshot

Shelf-Life Extension Notice

WHAT WE HAVE TO DO

• Continue the SLES Reengineering• Complete Storage Standards• Computer Based Training/Video Teleconferencing • Multimedia Training - DAPS Performance Aids• Continue System Modernization Interfaces• JEMMS/NIMS Interface• Funding for Laboratory Testing• Retail System – MICAS• Asset Visibility Integration• AIT Prototype• Develop BRAC Plans• SIMPLIFY, SIMPLIFY, SIMPLIFY• AUTOMATE, AUTOMATE, AUTOMATE

WHY HAVE A PROGRAM?OUR FOCUS IS TO:

• Increase Customer Safety/Satisfaction• Improve Readiness• Reduce Disposals• Reduce Generation of Hazardous Waste • Prevent Notice of Violations/Fines• Preclude Material Weakness Reoccurrence • Comply With Mandated DOD Policy

WE HAVE RESPONSIBILITIES TO:

• Provide Our Customers Safe, Healthy, and Secure Products

• Protect the Environment• Ourselves as Taxpayers and Good

Citizens to Prevent Waste