measuring success: evaluate the health of your clubs and impact of your projects part 4 of 6

Measuring Success -Evaluation of Projects

Measuring Success -Evaluation of Projects

Basic project concepts• Project supported by Club members?• What project outcome is required?• Is there a realistic scope of work?• Accurate data for a budget?• Who will do the work?• When will it be finished?• Will it be sustainable?

Measuring Success -Evaluation of Projects

Essential forms of evaluation• Evaluate the project scope• Review the budget• Make a judgement• Analyse• Assess• Consider alternatives• Measure progress

Measuring Success -Evaluation of Projects

Evaluation stages• Initial Stage

Understand the project. Member’s involvement. Initial evaluation before application.

• Interim StageUnderstand approval conditions. Visit the site. Review & measure progress to approve payments

• Final StageCheck that all work is actually complete. Prepare final report. Review sustainability equation. Well done.

Measuring Success -Evaluation of Projects

Evaluation Support• Rotary Foundation Cadre

Rotarians with specific skills review all humanitarian projects. They carry out site visits, interim visits and final audits.

• Rotary Australia World Community Service (RAWCS)Australia wide organisation assisting Clubs to carry out all types of projects that can be supported by funding all around the world.

Measuring Success -Evaluation of Projects

Best Practice• Use experience of members in your Club• Keep the concept simple• Ensure continuity of Club support for long

term projects• Maintain regular reporting systems• Visit the project site - photos• Evaluate the sustainability equation

Measuring Success -Evaluation of Projects

NEW MEMBERSPromote Club initiatives

for introducing new members

PUBLIC AWARENESS

Publicity, advertising showcase projects to

the Community

INVOLVEMENTTraining & information

on ALL Rotary Programs & Club projects

NEW PROJECTSget members involved, provide leadership to

RETAIN members

Measuring Success -Evaluation of Projects

Summary• Maintain constant evaluation of your

project. Record keeping is vital• Was all the effort justified?• Ensure members get “hands on” and

become engaged on the project• Publicise successful Club projects

in your Regional Magazine