measuring success: evaluate the health of your clubs and impact of your projects part 4 of 6
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Measuring Success -Evaluation of Projects
Measuring Success -Evaluation of Projects
Basic project concepts• Project supported by Club members?• What project outcome is required?• Is there a realistic scope of work?• Accurate data for a budget?• Who will do the work?• When will it be finished?• Will it be sustainable?
Measuring Success -Evaluation of Projects
Essential forms of evaluation• Evaluate the project scope• Review the budget• Make a judgement• Analyse• Assess• Consider alternatives• Measure progress
Measuring Success -Evaluation of Projects
Evaluation stages• Initial Stage
Understand the project. Member’s involvement. Initial evaluation before application.
• Interim StageUnderstand approval conditions. Visit the site. Review & measure progress to approve payments
• Final StageCheck that all work is actually complete. Prepare final report. Review sustainability equation. Well done.
Measuring Success -Evaluation of Projects
Evaluation Support• Rotary Foundation Cadre
Rotarians with specific skills review all humanitarian projects. They carry out site visits, interim visits and final audits.
• Rotary Australia World Community Service (RAWCS)Australia wide organisation assisting Clubs to carry out all types of projects that can be supported by funding all around the world.
Measuring Success -Evaluation of Projects
Best Practice• Use experience of members in your Club• Keep the concept simple• Ensure continuity of Club support for long
term projects• Maintain regular reporting systems• Visit the project site - photos• Evaluate the sustainability equation
Measuring Success -Evaluation of Projects
NEW MEMBERSPromote Club initiatives
for introducing new members
PUBLIC AWARENESS
Publicity, advertising showcase projects to
the Community
INVOLVEMENTTraining & information
on ALL Rotary Programs & Club projects
NEW PROJECTSget members involved, provide leadership to
RETAIN members
Measuring Success -Evaluation of Projects
Summary• Maintain constant evaluation of your
project. Record keeping is vital• Was all the effort justified?• Ensure members get “hands on” and
become engaged on the project• Publicise successful Club projects
in your Regional Magazine