maryland state child care association · • pre-recorded vs live • 30 minutes before the live...

Maryland State Child Care AssociationVirtual Conference By The “Waves”

PRESENTER ORIENTATION

What You Can Expect…

MSCCACommunication

Touchpoints

CEIProduction• Live, Pre Recorded Touchpoints

Technical Support

Communication• Crowd Compass, Delivery and

Support• Pre-Recording

Treebranch GroupRegistration Support

Graphics

Bio and Session Description edits

Crowd Compass design

Social Media

Your Session Delivery Method

1. Live

2. Pre-record

• With a Live Q & A component• Scheduled

Your Session Delivery Method (cont.)

3. On Demand (informational only)

Multiple Presenters:Consensus on Mode of Delivery

Assessments and Outcomes

• State Requires an Assessment• Must be Related to Expected Learning Outcomes of Training• Presenter Provides the Assessment with Presentation by August 20• Multiple Choice• Short Answer• Dissemination

Facilitators/Moderators

• Each Session Will Have at Least Two(2) Volunteers/ Facilitators/Moderators per 50 participants

• Troubleshooting/Customized for Conference• Help with Chat Box, Polling, Surveys• Be Available to Answer Questions From Participants• Provide Technical Support for Participants Experience: CEI

All Content Needed by August 20th

• Pre-Recorded Presentations• Live Presentations• Polling Questions• Surveys• Assessment Questions for Learning Outcomes

All Content Needed by August 20th (cont.)

• Presentation structure• Breakout Rooms desired – (not optimum virtually, but will consider creatives

options if necessary)• Any features or special needs requests

• Power Point/Slide Deck 16:9 Aspect• Title slide provided• Templates available or• Use your own template

Required by August 20th (cont.)

• Best practices for Presenting/Recording From Home• PowerPoint Provided with Initial Email- CEI

• Dress code• Professional Conference• Business Casual

Technical Assessments: Breakout Sessions• 1-on-1 Technical Assessment• CEI Will Initiate and Conduct Technical Assessments

• Presenters Will be Required to Schedule and Attend the Technical Assessment during August 1 -14, 2020

• One hour or less• Final decision on Method of Delivery• CEI Expectations in the CEI Invitation

Questions:Corporate Events: msccaHelp@cei-yep.comCc: info@mscca.org

Technical Rehearsals: General Sessions

• Full Run of General Session for Keynotes Only• Technical Assessment• Internet Speed Test• By September 23, 2020 or before • MSCCA Will Assign Host• Moderators and Facilitators

• 4 hour time block• Invitations will be Sent

Code of Conduct

(in process)

Every effort has been made by the MSCCA to ensure that the Conference by the Sea event provides access to the highest quality training for all participants in a setting that is both educational and entertaining.

Assessments and Conference Attendance Certificate:MSCCA requires assessments for each class in order to obtain Core of Knowledge Training approval for the Conference. An assessment will be distributed in each class and collected in session. In order to receive credit for each class, you will be required to:1) Check in at the beginning of the session2) Complete the survey and,3) Complete the assessment in full. The assessment MUST be completed. Incomplete

assessments will not be returned, and no credit awarded.

We do not want to jeopardize the MSDE/OCC approval of this conference by failure to comply with Credentialing Standards and the Code of Conduct required by MSDE. We hope that you enjoy the conference as much as we enjoy preparing for the event and want to ensure we keep our promise to put on an exceptional Conference by the Sea each year.

SURVEY (Separate from Assessments)

• After each session• How was information received?• Was attendee platform easy to use?

Proof of Participation• Certificates of Completion Responsibility of

• MSCCA Professional Development Committee and • Credit Subcommittee

• Certificates Distributed Following Review• All Technology Data• Learning Outcomes• Networking Participation

• Conclusion of Conference• Target is 10 days or Less • Via Email PDF

THEME:Celebrate Diversity

Presenters Incorporate

Timing of Session

• Pre-Recorded vs Live• 30 Minutes Before the Live• 30 Minutes Before the Live Q and A• Maximum Presentation or Recording Time

• 60 Minutes with 30 Minutes for Engagement

• Timekeeper• Best to Wait to Finish Presentation and Take Q & A

Features in Breakout Sessions

• Preset for Participants• Participant Audio and Video off• Presenters have option to open the Participant audio and video• Ask for Presentation to Preload Onto the Platform • No Need to Share Screen• You Have The Option to Open Chat

• To All or Just Moderators/Facilitators

Production & Delivery – Corporate Events (CEI)

• Conference experience as a whole is a different Interface• Within the platform we will launch a variety of deliveries• Share screenshots and examples• All attendees virtual meeting through Crowd Compass• Break Out Rooms – Live Webinar• General Sessions/Plenary- Microsoft Teams• Discuss participants tutorial and support

Production & Delivery – Treebranch Group

• Promos• MSCCA and Treebranch Group discuss ways to engage, promote,

generate excitement• Facebook• Instagram• Twitter• LI

• We encourage participants to help spread the word about this event

Production & Delivery – CEI & TBG

• Discuss and View Crowd Compass and Navigate• Site open prior to September 23, 2020• Continue to add more to site weekly• Site remains open for a finite time after September 27, 2020

Submit deliverables

1. Format the name of your presentation as the following:9_24_Session Name_Presenter Name.PPT

2. Upload your presentation to our dedicated Dropbox:https://www.dropbox.com/sh/5cdd2ipbglzph1j/AAAwnwif1l8ftEBoZjgmCE1ja?dl=0

CEI – Livestream Event

• Management of Livestream Events During the Conference Maxwell Corrigan

mcorrigan@corporateeventsinc.netmsccaHelp@cei-yep.com

Graphic Design – Marketing Support

• Treebranch Group• Multimedia Director – Jenn@treebranchgroup.com

• Photo editing• Graphic design• Video interviews

• Web Site Development Director – Denise@treebranchgroup.com• Linking for sites• Embedding videos• Technical support

MSCCA – Executive Director

Christina Peusch, 410-820-9196mscca.orginfo@mscca.org