managing e-journals: requirements & best practice - ina smith

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Managing E-journals Requirements & Best Practice

Ina Smith

8 September 2015

Annual SciELO SA Users Group Meeting

Scholarly Journal Initiatives 2015 (1)

• Audit of SA journal titles: online presence, use of online journal management systems, indexing and more

• Implementation of Digital Object Identifiers (DOIs)

• Allocation of online ISSNs

• Researcher IDs

• Wiki on Scholarly Publishing

Scholarly Journal Initiatives 2015 (2)

• Creative Commons Licenses

• Digital Preservation Strategy

• Review of National Code of Best Practice

• Online Journal Management System

• Webinar sessions to create awareness

SA Scholarly Journal Landscape (1)

• Feb – April 2015

• 303 DHET accredited journal titles (incl. DHET, WoS, IBSS) (2 discont.)

• 58 titles indexed by SciELO SA

• 146 Open Access (59 on Directory of Open Access Journals)

• 279 titles have a web page (154 have online ISSN)

• 65 titles indexed by WoS (20 on SciELO SA)

• 41 listed on IBSS

• 115 indexed by Scopus

• 163 titles peer-reviewed by ASSAf

• 47 titles published by Taylor & Francis

SA Scholarly Journal Landscape (2)

Digital Object Identifiers (DOIs)(1)

• SciELO requirement from 2015 – seeAgreement

• Good journal practice in digital environment• Track digital footprint of article

• Include DOI in citations e.g. APA Style

• Use DOI to determine article usage and impact

• Persistent online address for article – will always resolve

• Responsibility of publisher to maintain

Digital Object Identifiers (DOIs) (2)

DOIs implemented by SciELO SA Journal Titles

No DOI ASSAf DOI Other

33 titles using other publisher’s DOIs

17 titles using ASSAf DOIs

9 titles not using DOIs

Digital Object Identifiers (DOIs)(3)

• Become part of the process• Invitation to SciELO SA journal titles via email

• Email confirmation from journal to ASSAf to make use of service

• DOI guidelines shared with editor/journal manager/publisher

• DOIs embedded in pdf’s for future citation purposes

• DOIs submitted to ASSAf for registration with CrossRef

• DOIs included in SciELO metadata

Example: SA Journal of Science

Online ISSNs (1)

• 8-digit code used to identify newspapers, journals, magazines and periodicals of all kinds and on all media–print and electronic

• Identifies all continuing resources, irrespective of their medium (print or electronic)

• Associated with title of publication – if title/format changes, new ISSN has to be assigned

Online ISSNs (2)

• National Library of South Africa is national ISSN agent

• Online ISSN a requirement for digital preservation with Portico

• SciELO SA titles:• 52 with online ISSNs

• 6 requests submitted to NLSA

• Communication to go out to all editors to confirm print and/or online ISSN

Online Journals

On homepage/main menu

Display both print & online if both

Researcher IDs (1)

• ORCID – unique digital ID for a researcher

• Persistent digital identifier distinguishes researchers from one another

• Integrated in key research workflows such as manuscript and grant submission, supports automated linkages between researcher and his/her professional activities ensuring that work is recognised

Researcher IDs (2)

• Embed ORCID in pdf, next to name of author, if author has ORCID

Researcher IDs (3)

• Add ORCID to metadata of online article

• Include in email signature, web, conferences etc.

• Researchers can register ORCID free of charge

• Populate profiles and link with other IDs, e.g. Google Scholar, ResearcherID(Thomson Reuters) etc.

https://orcid.org/register

Wiki on Scholarly Publishing

• A-Z topics on scholarly publishing

• Frequently Asked Questions

• Work in progress – new content added every day

• Central resource of scholarly publishing information

• Everybody can contribute

https://academyofsciencesa.wikispaces.com/

How do I apply for inclusion in Thomson Reuters?How do I apply for inclusion in IBSS?How do I determine the journal impact?How do I know whether a journal is a predatory journal?

Creative Commons Licensing

• See SciELO AgreementThis license lets others

distribute, remix,

tweak, and build upon

your work, even

commercially, as long

as they credit you for

the original creation.

This is the most

accommodating of

licenses offered.

Recommended for

maximum

dissemination and

use of licensed

materials.

Digital Preservation Strategy

• See SciELO Agreement

• Portico - not-for-profit digital preservation service

• One of largest community-supported digital archives in the world

• Preserves e-journals, e-books, and other electronic scholarly content to ensure researchers and students will have access to it in the future

• Dark archive

Dark archive …

• Source files: graphics/text/audio-visual

• Include more information, for example higher quality graphics

• PDF & html delivered might differ from originally published look and feel

• Trigger events• Discontinuation of a title by a publisher

• Back issues no longer offered by a publisher

• Catastrophic and sustained failure of a publisher’s delivery platform

Access PDFs from web

Preservation Planning

Portico analyses content and develops a

specific preservation

plan.

Receipt & Inventory

ManagementContent is

transferred to Portico from the content provider.

Processing & Archival DepositPortico integrates content into the

archive according to the specific presentation

plan.

Monitoring & Management

Portico manages the archive and content on an

ongoing basis to ensure security

and failure accessibility.

Content DeliveryContent is made available to users at participating

institutions under defined

circumstances.

National Code of Best Practice

• Review of existing code by 14 peer-reviewers using crowd-sourcing approach via Google Docs

• 2 months

• Next …

Prof Deirdre Byrne

Dr Lyzette Hoffman

Dr Kate Huddlestone

Prof Karien Jooste

Prof André Ligthelm

Dr John Measey

Prof Olajide Oloyede

Dr Dirk Postma

Ms Sue Randall

Prof Chris Rensleigh

Prof Dr Christof Sauer

Prof A Schepers

Prof Leslie Swartz

Prof Llwellyn van Zyl

Journal Management System (OJS)

3 Pilot Journals

Pilot – March 2016

Purpose of Open Journal Systems (1)• Create a proper online presence for journal

– not only a flat web page

• Electronic workflow

• All roles integrated: Editor, Reviewers, Authors, Layout Editor, Copyeditor, Proof reader, Journal Manager

• DOIs automatically generated

• Keeps track of all system transactions, emails

• Accessible any time, any where

Purpose of Open Journal Systems (2)• Also retrospectively digitise previous issues

and make online available – can continue to have an impact, be cited, increase visibility of journal

• Full text articles indexed within OJS

• ASSAf to follow a federated approach

• Pilot will assist with developing a long term strategy & plan

• MoU between ASSAf and Journal Title

• Webinar = Presentation, lecture, seminar workshop presented over web

• 1 hour interactive sessions in real time

• Follow from the comfort of your office

• Save costs, time, while staying abreast of new developments in scholarly publishing

• Good quality Internet & sound to follow

• Audience: researchers, publishers, librarians, students, more

Webinar sessions to create awareness (1)

Webinar sessions to create awareness (2)

Creative CommonsORCID

Next: Using OJS

Online Forms @ ASSAf

Data collected in a consistent way – easy tosort, download etc.

Thank you!

Ina Smith

SciELO Planning Manager

ina@assaf.org.za