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Jeannot P. Boogaard
E-mail J.Boogaard@iaea.org
November 2012
Management of Safety Considerations for Pre-operational Phases
Contents
• Introduction • Management processes • Establishment of Safety Management System • Responsibilities and oversight • Site Hazard Sources Control • Conclusions
Milestones in the Development of a National Infrastructure for Nuclear Power (NG-G-3.1)
Preparing for assuming commitments & obligations
Infr
astr
uctu
re d
evel
opm
ent p
rogr
am1st
. NPP
Pro
ject
Commissioning
Operation / decommissioning
Nuclear power option included within the
national energy strategy
∼ 10 – 15 years
PHASE 2
PHASE 3
PHASE 1
MILESTONE 1Ready to make a
knowledgeable commitment to a nuclear programme
MILESTONE 2Ready to invite bids
for the first NPP
MILESTONE 3Ready to commission and
operate the first NPP
Feasibility study Bidding process
Pre project Project decision making Construction
Considerations before a decision to launch a nuclear power programme is taken
Preparatory work for the construction of a NPP after a policy decision has been taken
Activities to implement a first NPP
Maintenance and continuous infrastructure improvement
INFRASTRUCTURE DEVELOPMENT PROGRAMME
Preparing for assuming commitments & obligations
Infr
astr
uctu
re d
evel
opm
ent p
rogr
am1st
. NPP
Pro
ject
Commissioning
Operation / decommissioning
Nuclear power option included within the
national energy strategy
Nuclear power option included within the
national energy strategy
∼ 10 – 15 years
PHASE 2
PHASE 3
PHASE 1
MILESTONE 1Ready to make a
knowledgeable commitment to a nuclear programme
MILESTONE 2Ready to invite bids
for the first NPP
MILESTONE 3Ready to commission and
operate the first NPP
Feasibility study Bidding process
Pre project Project decision making Construction
Considerations before a decision to launch a nuclear power programme is taken
Considerations before a decision to launch a nuclear power programme is taken
Preparatory work for the construction of a NPP after a policy decision has been taken
Preparatory work for the construction of a NPP after a policy decision has been taken
Activities to implement a first NPP
Maintenance and continuous infrastructure improvement
INFRASTRUCTURE DEVELOPMENT PROGRAMME
٤
Conditions Basis for Evaluation
Energy strategy and nuclear power compatibility analyzed
A government report
Unique MS conditions evaluated A NEPIO report Available Nuclear technology identified A NEPIO report
Ownership options and operational responsibilities considered
A government report
Authorities and responsibilities established
A government report
Appropriate expertise and experience involved
Participation of external advisors with appropriate experience
Commitment to Management systems to promote safety culture
A NEPIO plan
3. Management (Phase 1) Evaluation
Management system aspects Responsibilities and required Processes
5
Nuclear Energy Programme Implementing Organization (NEPIO) involves many organizations in planning for a Nuclear Power Programme
`Should be organized as a Project Organization
? Other Stakeholders
Electricity Providers
National Industries
Educators
Atomic energy orgs.
Government
Regulators
Contractors
PRESS
Public
Interfaces
Project team aspects
Responsibilities of team Responsibilities other parties Required skills of team members staff Resources Consumables Contractors Clear milestones, deliverables and required resources External specialist to be used
Project reporting Steering committee installed Interfaces defined and agreed $$ Unforeseen Project management tool
7
What is the Project for the IMS?
3 different project phases 3/4 different main responsible organizations in the country
and many contractors Every phase and every organization has different missions,
visions and objectives Every organization has to adjust his IMS to the vision and
mission of the related project phase
Government - NEPIO
Regulatory Bodies establishment
Owner Operator establishment
1~3 yrs 3~7 yrs 7~10 yrs M1 M2 M3
Management System process phase I
• Recruitment and training • Quotation (BID) management
• Document control • Knowledge management • Outsourcing
• Project management
• Communication
• Interfaces – responsibilities • Review, approval and authorization of documents • All these processes are applicable for every organization in
every phase
Distribution
Archiving Version control
Stakeholder Press
Public
Is normally not a
separate process
EM WS 2010 August ۹ EM WS 2010 August ۹
Conditions Basis for Evaluation
BIS Available a) Documented Bid Invitation Specification (BIS) available.
Adequate staff to prepare for and analyse bids available
a) Description of organization including roles/responsibilities of departments and individuals with respect to Bid assessment, etc.
b) Evidence that NPP Owner staff members are trained/qualified
Bid evaluation criteria determined Clear description of how bids will be evaluated. Evidence that criteria
Contracting strategy established Document reviewing contracting strategies and justifying the chosen approach
Project management organization established
a) adequate staffing b) Roles and responsibilities defined etc
Management systems established a) All participating organizations established and have documented management systems
3. Management (Phase 2) Evaluation
۱۰
Different types of contractual approach applied for NPP : 1. EPC: Engineering, Procurement and Construct
2. BOOT: Buy, Own, Operate and transfer
3. Turnkey approach, where a single contractor or a consortium of contractors takes the overall technical responsibility for the whole works;
4. Split-package approach, where the overall technical responsibility is divided between a relatively small number of contractors, each building a large section of the works;
5. Multi-contract approach, where the owner or his architect-engineer (A/E) assumes overall responsibility for engineering the station, issuing a large number of contracts.
Contractual approach
Management System process phase II
Distribution
• Document control Archiving Version control • Knowledge management • Outsourcing
• Project management • Recruitment and training • Quotation management
Stakeholder • Communication Press
Public
• Interfaces – responsibilities • Review, approval and authorization of documents • All these processes are applicable for every organization in
every phase
The following processed has to be developed and added to the Management System
• Bid preparation • Infrastructure development
• Licensing application • Safety culture introduction and improvement
• Public education and information
Special Processes of the Regulatory Body
• Development of regulations/standards • Licensing of facilities/activities • Review and assessment • Oversight, Inspections and enforcement • Safety culture introduction and improvement • Advising/information of involved parties
(Government/public) • Safeguards/security processes • Emergency preparedness • Incident reporting (National and International)
• Recruitment and training • Quotation (BID) management
• Document control • Knowledge management • Outsourcing
• Project management
• Communication
• Interfaces – responsibilities • Review, approval and authorization of documents • All these processes are applicable for every organization in
every phase
Distribution
Archiving Version control Stakeholder Press
Public
The available processes have to be adapted to the new
situation and interfaces with (new) stakeholders have to be (re)defined
Additional processes are • Bid evaluation
• Licensing application • Capability and responsibility for the long-term
operation, maintenance • Safety culture introduction and improvement
• Basic safety and environmental training • Security awareness
Including the processes for phase II like: • Infrastructure development
• Licensing application • Safety culture introduction and improvement
• Public education and information
AND
Management System process phase III
14
Main tasks in which Owner/Operator is involved
Processes for phase III
Introduction to safety and environmental management aspects
* Which requirements has to be obeyed – Nuclear Safety Legislation and IAEA SS – Radiation Protection requirements – Safe guards requirements – Security requirements for Nuclear Installations – Conventional safety requirements – Occupational health requirements – Environmental requirements – ISO 9001, 14001, 17025 and OHSAS 18001 – Other industrial standards – And ???????
Requirements to obey (1/2)
Nuclear Act License contains normally • Reference to the MS requirements is often made
in the safety report • Requirements of
• radioactive discharges to sea, channels and sewer
• radioactive emissions to air • environmental MS
Pollution water Act (normally non radioactive aspects) • discharges to the channels and the sea • discharges to the sewer
Requirements (2/2)
• Environmental Management Act • Guidelines for soil protection • Emission guidelines for hazardous emissions • CO-2 reduction (energy efficiency)
• Fire protection regulations • Company policy with respect to Safe Operation
and Environmental risks? • What is required and what is desirable
Assessment and consent of: Management system Safety and safety culture training and education
plans Safety and safety culture improvement plans Emergency plan Traffic plan Security plan
Plan and implement independent Quality, Safety and environmental Audits and inspections
Enforcement
Safety Oversight Activities
Considerations for IMS requirements in a contract
• What should be included in the contract depends on the responsibilities – who will be the license holder (who is responsible) – what will be type of contract (BOOT, JV, TK, ,,,,,,)
• All typical processes should be evaluated related to the responsibilities of the license holder, the (sub)contractor, and ???????
• Identify the responsibilities of your organization • Identify the responsibilities of the contractor
• BUT at least the following should be included (not limited)
20
– Establishment of an IMS conform to GS-R—3 for the main contractor and main subcontractors
– Approval of the IMS of the main contractor(s) by license holder, including • In case of BOOT or contracted out of operations
with “head quarters” in the role of regulatory body
– Review and approval of important plans of the IMS – Approval of the IMS of a sub contractor by the main
contractor – Knowledge transfer – ……………
21
Considerations for IMS requirements in a contract
Occupational health Conventional Environmental Basic safety and environmental protection Radiation Protection Safety and Safety culture training and encouragement programme Training and re-training programme by (sub) contractor Fire protection General reporting criteria Incident and accident reporting Emergency preparation and response plans
22
Considerations for IMS requirements in a contract
• Considerations to be added to contract, but not limited to: – Independent and unlimited access to the site for
key-persons – Right to perform independent audits and
inspections at contractor, subcontractors and suppliers
– PM tools to be used including the required licenses or requirements for exchange of PM data
23
Considerations IMS Requirements in a Contract
Safety management
24
Safety and Safety culture requirements
Requirements as part of BID specifications
Safety/ safety culture evaluation in bidding documents
Safety/ safety culture requirements In contract
Construction, Commissioning Operation
Safety and safety culture trainings
Approval entering construction site
Independent inspection
Safety and safety culture encouragement
Independent audits
Risk Management and Accident prevention
Independent Walk-downs
Improvement Opportunities and Deviations
Preventive Actions
Corrective Actions
Supervision of improvement
Unsafe situation reporting
PLAN & ARRANGE
Implement & Improve
25
CONCLUSION
The license holder will have the prime responsibility The license holder should take appropriate measures to
be able to exercise the responsibilities Management system requirements should be included in
BID specification and in the contract, incl. safety and safety culture requirement during construction and commissioning
All elements of safety management should be integrated for coherent application: Industrial Safety, Occupational Health,
Environmental Protection, Security, Fire Protection, Radiation Protection
Thank you for your attention …Questions and comments?
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