Jeannot P. Boogaard

E-mail J.Boogaard@iaea.org

November 2012

Management of Safety Considerations for Pre-operational Phases

Contents

• Introduction • Management processes • Establishment of Safety Management System • Responsibilities and oversight • Site Hazard Sources Control • Conclusions

Milestones in the Development of a National Infrastructure for Nuclear Power (NG-G-3.1)

Preparing for assuming commitments & obligations

Infr

astr

uctu

re d

evel

opm

ent p

rogr

am1st

. NPP

Pro

ject

Commissioning

Operation / decommissioning

Nuclear power option included within the

national energy strategy

∼ 10 – 15 years

PHASE 2

PHASE 3

PHASE 1

MILESTONE 1Ready to make a

knowledgeable commitment to a nuclear programme

MILESTONE 2Ready to invite bids

for the first NPP

MILESTONE 3Ready to commission and

operate the first NPP

Feasibility study Bidding process

Pre project Project decision making Construction

Considerations before a decision to launch a nuclear power programme is taken

Preparatory work for the construction of a NPP after a policy decision has been taken

Activities to implement a first NPP

Maintenance and continuous infrastructure improvement

INFRASTRUCTURE DEVELOPMENT PROGRAMME

Preparing for assuming commitments & obligations

Infr

astr

uctu

re d

evel

opm

ent p

rogr

am1st

. NPP

Pro

ject

Commissioning

Operation / decommissioning

Nuclear power option included within the

national energy strategy

Nuclear power option included within the

national energy strategy

∼ 10 – 15 years

PHASE 2

PHASE 3

PHASE 1

MILESTONE 1Ready to make a

knowledgeable commitment to a nuclear programme

MILESTONE 2Ready to invite bids

for the first NPP

MILESTONE 3Ready to commission and

operate the first NPP

Feasibility study Bidding process

Pre project Project decision making Construction

Considerations before a decision to launch a nuclear power programme is taken

Considerations before a decision to launch a nuclear power programme is taken

Preparatory work for the construction of a NPP after a policy decision has been taken

Preparatory work for the construction of a NPP after a policy decision has been taken

Activities to implement a first NPP

Maintenance and continuous infrastructure improvement

INFRASTRUCTURE DEVELOPMENT PROGRAMME

٤

Conditions Basis for Evaluation

Energy strategy and nuclear power compatibility analyzed

A government report

Unique MS conditions evaluated A NEPIO report Available Nuclear technology identified A NEPIO report

Ownership options and operational responsibilities considered

A government report

Authorities and responsibilities established

A government report

Appropriate expertise and experience involved

Participation of external advisors with appropriate experience

Commitment to Management systems to promote safety culture

A NEPIO plan

3. Management (Phase 1) Evaluation

Management system aspects Responsibilities and required Processes

5

Nuclear Energy Programme Implementing Organization (NEPIO) involves many organizations in planning for a Nuclear Power Programme

`Should be organized as a Project Organization

? Other Stakeholders

Electricity Providers

National Industries

Educators

Atomic energy orgs.

Government

Regulators

Contractors

PRESS

Public

Interfaces

Project team aspects

Responsibilities of team Responsibilities other parties Required skills of team members staff Resources Consumables Contractors Clear milestones, deliverables and required resources External specialist to be used

Project reporting Steering committee installed Interfaces defined and agreed $$ Unforeseen Project management tool

7

What is the Project for the IMS?

3 different project phases 3/4 different main responsible organizations in the country

and many contractors Every phase and every organization has different missions,

visions and objectives Every organization has to adjust his IMS to the vision and

mission of the related project phase

Government - NEPIO

Regulatory Bodies establishment

Owner Operator establishment

1~3 yrs 3~7 yrs 7~10 yrs M1 M2 M3

Management System process phase I

• Recruitment and training • Quotation (BID) management

• Document control • Knowledge management • Outsourcing

• Project management

• Communication

• Interfaces – responsibilities • Review, approval and authorization of documents • All these processes are applicable for every organization in

every phase

Distribution

Archiving Version control

Stakeholder Press

Public

Is normally not a

separate process

EM WS 2010 August ۹ EM WS 2010 August ۹

Conditions Basis for Evaluation

BIS Available a) Documented Bid Invitation Specification (BIS) available.

Adequate staff to prepare for and analyse bids available

a) Description of organization including roles/responsibilities of departments and individuals with respect to Bid assessment, etc.

b) Evidence that NPP Owner staff members are trained/qualified

Bid evaluation criteria determined Clear description of how bids will be evaluated. Evidence that criteria

Contracting strategy established Document reviewing contracting strategies and justifying the chosen approach

Project management organization established

a) adequate staffing b) Roles and responsibilities defined etc

Management systems established a) All participating organizations established and have documented management systems

3. Management (Phase 2) Evaluation

۱۰

Different types of contractual approach applied for NPP : 1. EPC: Engineering, Procurement and Construct

2. BOOT: Buy, Own, Operate and transfer

3. Turnkey approach, where a single contractor or a consortium of contractors takes the overall technical responsibility for the whole works;

4. Split-package approach, where the overall technical responsibility is divided between a relatively small number of contractors, each building a large section of the works;

5. Multi-contract approach, where the owner or his architect-engineer (A/E) assumes overall responsibility for engineering the station, issuing a large number of contracts.

Contractual approach

Management System process phase II

Distribution

• Document control Archiving Version control • Knowledge management • Outsourcing

• Project management • Recruitment and training • Quotation management

Stakeholder • Communication Press

Public

• Interfaces – responsibilities • Review, approval and authorization of documents • All these processes are applicable for every organization in

every phase

The following processed has to be developed and added to the Management System

• Bid preparation • Infrastructure development

• Licensing application • Safety culture introduction and improvement

• Public education and information

Special Processes of the Regulatory Body

• Development of regulations/standards • Licensing of facilities/activities • Review and assessment • Oversight, Inspections and enforcement • Safety culture introduction and improvement • Advising/information of involved parties

(Government/public) • Safeguards/security processes • Emergency preparedness • Incident reporting (National and International)

• Recruitment and training • Quotation (BID) management

• Document control • Knowledge management • Outsourcing

• Project management

• Communication

• Interfaces – responsibilities • Review, approval and authorization of documents • All these processes are applicable for every organization in

every phase

Distribution

Archiving Version control Stakeholder Press

Public

The available processes have to be adapted to the new

situation and interfaces with (new) stakeholders have to be (re)defined

Additional processes are • Bid evaluation

• Licensing application • Capability and responsibility for the long-term

operation, maintenance • Safety culture introduction and improvement

• Basic safety and environmental training • Security awareness

Including the processes for phase II like: • Infrastructure development

• Licensing application • Safety culture introduction and improvement

• Public education and information

AND

Management System process phase III

14

Main tasks in which Owner/Operator is involved

Processes for phase III

Introduction to safety and environmental management aspects

* Which requirements has to be obeyed – Nuclear Safety Legislation and IAEA SS – Radiation Protection requirements – Safe guards requirements – Security requirements for Nuclear Installations – Conventional safety requirements – Occupational health requirements – Environmental requirements – ISO 9001, 14001, 17025 and OHSAS 18001 – Other industrial standards – And ???????

Requirements to obey (1/2)

Nuclear Act License contains normally • Reference to the MS requirements is often made

in the safety report • Requirements of

• radioactive discharges to sea, channels and sewer

• radioactive emissions to air • environmental MS

Pollution water Act (normally non radioactive aspects) • discharges to the channels and the sea • discharges to the sewer

Requirements (2/2)

• Environmental Management Act • Guidelines for soil protection • Emission guidelines for hazardous emissions • CO-2 reduction (energy efficiency)

• Fire protection regulations • Company policy with respect to Safe Operation

and Environmental risks? • What is required and what is desirable

Assessment and consent of: Management system Safety and safety culture training and education

plans Safety and safety culture improvement plans Emergency plan Traffic plan Security plan

Plan and implement independent Quality, Safety and environmental Audits and inspections

Enforcement

Safety Oversight Activities

Considerations for IMS requirements in a contract

• What should be included in the contract depends on the responsibilities – who will be the license holder (who is responsible) – what will be type of contract (BOOT, JV, TK, ,,,,,,)

• All typical processes should be evaluated related to the responsibilities of the license holder, the (sub)contractor, and ???????

• Identify the responsibilities of your organization • Identify the responsibilities of the contractor

• BUT at least the following should be included (not limited)

20

– Establishment of an IMS conform to GS-R—3 for the main contractor and main subcontractors

– Approval of the IMS of the main contractor(s) by license holder, including • In case of BOOT or contracted out of operations

with “head quarters” in the role of regulatory body

– Review and approval of important plans of the IMS – Approval of the IMS of a sub contractor by the main

contractor – Knowledge transfer – ……………

21

Considerations for IMS requirements in a contract

Occupational health Conventional Environmental Basic safety and environmental protection Radiation Protection Safety and Safety culture training and encouragement programme Training and re-training programme by (sub) contractor Fire protection General reporting criteria Incident and accident reporting Emergency preparation and response plans

22

Considerations for IMS requirements in a contract

• Considerations to be added to contract, but not limited to: – Independent and unlimited access to the site for

key-persons – Right to perform independent audits and

inspections at contractor, subcontractors and suppliers

– PM tools to be used including the required licenses or requirements for exchange of PM data

23

Considerations IMS Requirements in a Contract

Safety management

24

Safety and Safety culture requirements

Requirements as part of BID specifications

Safety/ safety culture evaluation in bidding documents

Safety/ safety culture requirements In contract

Construction, Commissioning Operation

Safety and safety culture trainings

Approval entering construction site

Independent inspection

Safety and safety culture encouragement

Independent audits

Risk Management and Accident prevention

Independent Walk-downs

Improvement Opportunities and Deviations

Preventive Actions

Corrective Actions

Supervision of improvement

Unsafe situation reporting

PLAN & ARRANGE

Implement & Improve

25

CONCLUSION

The license holder will have the prime responsibility The license holder should take appropriate measures to

be able to exercise the responsibilities Management system requirements should be included in

BID specification and in the contract, incl. safety and safety culture requirement during construction and commissioning

All elements of safety management should be integrated for coherent application: Industrial Safety, Occupational Health,

Environmental Protection, Security, Fire Protection, Radiation Protection

Thank you for your attention …Questions and comments?