making things happen - beyond the chaos · make things happen l clear communicaon with consequences...
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MakingThingsHappenManagingYourselftoSuccess
Howdyy’all!l TexanandTexasA&MAggie,classof‘88(whoop!)
l Wifeofafieldservicemechanic;motherof2cats&a9-montholdgiantpuppy
l Daughterofanentrepreneur;smallbusinesslover
Whatisyourwhy?l SimonSinek’sTedTalk,“HowGreatLeadersInspireAcSon”
l Whatisyourpurpose?
l Setyourgoalsbasedonyourwhy
l MeasureyourprioriSesvs.yourgoals
KnowYourselfl UnderstandhowYOUworkbest
l Hearthatvoiceinthebackofyourhead
l Coach,Mastermind,etc.
l Knowyouraudience:DISCProfile
l BerealisScofwhatyoucanaccomplish:Underpromise,overdeliver
IdenSfyYourClu]erl Whatisinyourway?
l Mentalclu]er
l Physicalclu]er
l Technologicalclu]er
l Writeitdown
l Ifindoubt,throwitout!
Se^ngGoalsl Decidewhatyouwantorneedtoachieve:“Iwanttoworkless.”
l Setgoalsbeforetheyearbegins
l Evaluateonaregularbasis
l Createnew/modifyoldasneeded
Se^ngGoalsl SMARTGoal:“ByApril30,2016,myworkhourswillbeconstrictedtobetween8amand6pmMondaythroughFriday,everyweek.”
l S=Specific
l M=Measurable
l A=Achievable
l R=RealisSc
l T=Timely
ImplementStepstowardtheGoal“ByApril30,2016,myworkhourswillbeconstrictedtobetween8amand6pmMondaythroughFriday,everyweek.”
l Eliminatetheclu]er
l Learntosayno
l ManageinterrupSons
l BuildaSmeline
Se^ngPrioriSesl ScheduleyourGod,yourfamily,yourhealthFIRST
l Yourwhy,thenyourgoals
l Everythingcan’tbethemostimportantthing
l Ifindoubt:ifitmakesyoumoney,makeitthehigherpriority
l PrioriSzeindividualworklast(respondtoandkeepothersmovingfirst)
DailyTo-doListl Themostoverwhelmedpeopledon’tstartwithaplan
l Createadailyto-dolist,everyday,inpriorityorder
l BaseitonSmelinesforprojectsandgoals
l Calendarl ReviewformeeSngsl BlockoutfocusSme
l BerealisSc
l Workthelist
UseToolstoForceStructurel Todolist(AppleReminders)
l ProjectManagementSojware(Basecamp)
l CRM(Highrise)
l Calendar(Google,iCal)
l ProcessManagement(Basecamp)
l FileMaker
DevelopProcessesl Whyarepolicies/processes/checklistsneeded?
l HowcantheymakeyoumoreeffecSve?
l Whattypesofprocessesshouldyouhave?
l ModifythemasnewinformaSonbecomesavailable
ManagingInterrupSonsl DecidingwhatcanwaitwheninterrupSonsoccuriseasierifyouhaveaplan
l Gobacktothelist!
l Doesitsupportyourwhyand/oryourgoals?
l Knockitoutquickly,ifpossible
l MiSgateit-Pushitofftosomeoneelseortoanotherday
l Turnoffyourphone,emailandchat/texts
ManagingEmaill ScheduleseveralSmesperdaytogothroughemails
l Decisionmakingiskey
l Respond,file,junk,flagordelete
l Yourinboxshouldbeemptyajereveryreview
l Scheduleoutgoingemails;setupautomatedresponse
DoNOTmanageyourprojectsthroughemail!
Resetl ReprioriSzeandrescheduleattheENDofeveryday
l Remove/deletethingsyouwillneverdo
l Compareeachpushedoffto-dovs.theSmelineforthefullproject
l Verifythatwhatyou’vechangedispossibletodoonthedayyoumoveditto
l CommunicateinadvanceanychangethataffectsadeadlineorameeSng
MakeThingsHappenl ClearcommunicaSonwithconsequencestoyourclients!
l Removestress
l Stopbeingoverwhelmed
l Goforthandmanageyourselftosuccess
QuesSons
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