making effective presentations by khalil f. matta

Making Effective Presentations

ByKhalil F. Matta

Purpose

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To garner interest To sell an idea, concept or product to establish a relationship

Delivery

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Eye contact Voice Body Movements Level of enthusiasm

Content

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Know thy audience theme three point rule intro -- body -- conclusion Add something memorable

Things that can help

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Use of humor Use of graphs and figures Clear and concise PP slides Avoid technical details Add real life examples Research -- research -- research Practice -- practice -- practice

How to act

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Be professional Avoid being a clown Avoid arrogance Have a safety valve Skip what you miss Like -- Trust -- Respect

Content:

Purpose/Theme 1 2 3 4 5 Coverage of Material: 1 2 3 4 5 Organization: 1 2 3 4 5 Cohesiveness/Transition: 1 2 3 4 5 Use of Examples 1 2 3 4 5 Supporting Material 1 2 3 4 5 Effective salesmanship 1 2 3 4 5

Would I remember anything? hr day week EOS next yr

Presentation Team Evaluation

Team:____________ Grade: _____

New tech Presentation

Team:___________________ Grade: _____

Delivery (enthusiasm, knowledge, cohesive)1 2 3 45

Content (Intro, body, conclusion) 1 2 3 45

Coverage of Material (tech, financial, comp)1 2 3 45

Salesmanship (capture & retain attention) 1 2 3 45

Ability to Answer Questions 1 2 3 4 5

Would I invest? $1 $100 $10K $100K $1 Mil

Writing a Technical Report

By Khalil F. Matta

Purpose

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To educate and inform To establish credibility To make logical arguments To convince To sell

Delivery

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Free of grammatical errors Free of adjectives Free of personal pronouns Full of table, figures, and data Full of real life examples Divided into clear sections Professional looking

Content

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Theme and focus Depth of coverage Breadth of coverage cohesive Organization

Organization

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Executive Summary Introduction Body of the Report

sections …… Conclusion References Appendix

Executive Summary

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Establish purpose of the report Describe the Methodology Overview the Results Example

Introduction

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Garner interest - capture attention Link to the purpose of the report Describe Methodology

Body of the Report

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Establish basic Arguments Present supporting data and information Add examples

Conclusion

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Draw your conclusion Link to Results and Purpose Leave with something memorable

References

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List all references used in your report in alphabetical order

Appendix

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Present any relevant material that might have disrupted the flow of your report if included in the body of the report!!

Report GradingEach item worth 5 points

Common theme or purpose that permeates the report Executive Summary

Define purpose .. Why should I read the report What are major components of report What are your findings

Introduction Why are you writing the report (motivation…business case) Report Methodology & scope

Body of Report Divided into clear sections Logical flow of information Easy to read and comprehend Rely on lists when appropriate Properly referenced Use of tables or figures (especially financial) Breadth of topic coverage Depth of topic coverage Captures & retains attention

Conclusion Review of major findings & points What should the reader take from these findings (recommendations if any)

Mechanics Story telling Use of personal pronouns (I, We) Use of adjectives