mailing, shipping and receiving basics including hazardous

Mailing, Shipping And Receiving Basics including Hazardous Materials and

Export Control Regulations For All UMass Depts. and Affiliates

Sept 8, 2021 via Zoom 1

In conjunction with:EH&S Chemical Environmental Mgmt. System, CEMS

and Office of Research Compliance presents

5

Kevin Billieuxsubstituting for Jim DeRoyDist. Serv.

Todd Zaganiacz Clerk IVBulk Mail ServicesYears of experience: 7

Rob LeveilleSupervisor Mail ServicesYears of experience: 16

Glenda PonsHazardous MaterialsTracking ManagerEH&SYears of experience: 14

Ellie KurthExport Control Compliance SpecialistOffice of Research ComplianceYears of experience: 15+ in regulatory compliance

Mail Services is the main liaison to the USPS and UPS and eCampus textbook deliveries to campus

Provide postal and shipping consultation and resources to the entire 01003 campus community

We administer the University’s postal permits and safeguard our non profit mailing license by verifying compliance with federal laws for design and content

We assist Residential Life Service desks with misdirected and unclaimed student mail

6

We collaborate with the 5 College Courier network

We handle campus mail, administrative mail, program Marketing mail (also know as bulk mail) and Distribution Services. All global services are paid for by university funds and are free and available to every UMass dept. and affiliates

Postage is recharged weekly to individual speedtype accounts. The annual postage expenditure for the Amherst campus is approx. one million dollars.

7

8

We visit every building on campus collecting and delivering mail, packages and freight that arrives via USPS or by common carrier to the receiving docks at the Physical Plant.

• Staff consists of 16 FT employees, 3 of our Mail staff are Certified Specialists in Mailpiece Design and Mail Center Management.

• Every Distribution staff member is a trained Hoisting Engineer licensed by the state of MA.

9

Web Site Overview

• Now Rob Leveille will cover Campus Mail

10

• Now Glenda Pons will cover EH&S and Eship Global

11

• Now Ellie Kurth will cover Research Compliance

12

• Is the central point for receiving and delivering large freight shipments for all campus buildings from vendors worldwide

• Provides consultation and shipping services for departments’ out-bound ground and freight shipments

• Assists with complex deliveries and intercepts tractor trailer traffic on campus

• Handles all UPS shipments through a central account and recharges depts. through Peoplesoft. Monitors and eliminates most UPS surcharges. Does NOT monitor individual Dept. CampusShip charges

13

Distribution ServicesPrimary functions:

UP$ $urcharges

14

$ “on-call” pickup at your desk - $6 per call$ Daily Site pickup - $13.50/wk$ Fuel surcharge +$ Residential surcharge +$ Delivery area surcharge +$ Extended Delivery area surcharge +$ Undeliverable return - $21.90$ Address Correction surcharge $18. each$ “Peak period” surcharge - $3.15

UPS surcharges Actual invoice

15

UPS surcharges Actual invoice

16

17

• Now Kevin Billieux substituting for Jim DeRoy will cover Distribution Services

• Also know as Production Mail or Program Mail.• Bulk mail is partly fee based.

18

Services include: • Addressing• Barcoding• Inserting• All related functions

Marketing (Bulk) Mail Services

NON PROFIT ORGU.S. POSTAGE

PAIDAMHERST MA PERMIT NO. 2

19

• Now Todd Zaganiacz will cover Bulk Mail Services

• Questions in chat?

20

Thank you and check umass.edu/mailTo download the slides later today

21