Intranet MailingPresented by:

Dharmraj Sharma

CSE 11EEBCS016

Department of Computer Science and Engineering

Govt. Engineering College Bikaner

Introduction

This Intranet Mailing system is designed to provide a communication channel inside

an organization (Organization staff) on the LAN network.

The main objective of the project is to develop a fully functional Intranet Mailing

System that enhances communications among the members of the organization in a

reliable, cost-effective and secure way.

A project specific intranet uses a database server to store mails and information such

as users details including the personal information.

This flexible approach allows geographically remote project teams to access timely,

consistent and accurate information without expensive typesetting, printing, distribution and mailing charges.

Scope of The Project

It is designed to provide a communication channel inside an organization between different clients on the network.

It accept the mails from authorized users providing security.

This enhances communications among the members of the organization in a reliable, cost-effective and secure way.

Technologies Used

Software requirements

Operating System: Windows 2000/XP (Client/Server).

Web-Server: Tomcat Server.

Front-end: HTML, JavaScript, CSS.

Communication Architecture: Servlets.

Database maintenance: MySQL

Client Browsers: Internet Explorer or Google Chrome.

Hardware Requirements:

Pentium IV Processor with 1 GHz Clock Speed

128 MB RAM, 40 GB HDD, 32 Bit PCI Ethernet Card

Dataflow Diagram

Use Case Diagram

User Activity Diagram

Modules

Registration

LogIn

New User

Inbox

Compose Mail

Sent Mail

Draft

Outbox

Trash

Update Profile

Logout

Home Screen

New User can Register

Existing User can login

While Registering If

Username is previously

allotted to some one else

then error message will be

displayed.

Error will be displayed when

Username does not exists

Username exists but Password is

incorrect

Error will be displayed

when Username is

registered but Admin not

Authorized the User.

On Logging In as Admin this screen will open.

Admin can check name of new Users and

verify their registrations.

Here Admin can Manage his

Profile.

Changed information will

reflected where Admin

information is used.

Logout Screen

Here Existing user can Login again

and new user can follow Register link.

On logging In as normal user this screen will open.

Here User can check his Inbox and can read mail

following link.

On opening inbox message

Message text is displayed.

Option to Reply, Delete and Forward are

provided.

Reply Page

Here user can send reply to Sender.

Even user can Save the reply

message to draft and can send in

future.

Forward page

Here user can forward the message.

Even user can save message.

Compose Mail page

Message can be sent or save as

per User’s need.

Sent Mail Page

If Username to which mail

is sent exists then mail will

be sent successfully.

Outbox Page

If Username does not

exists then mail will not be

sent and will be saved in

Outbox.

Draft Page

If Save button is

clicked then mail will

be saved in draft.

Trash Page All deleted message from Inbox,

Sent, Draft and Outbox are

stored in Trash.

Here functionality to permanently

delete and restore the deleted

message is provided.

Company_Mailer_User

Company_Mailer_Message

Advantages Of Intranet Mailing

Workforce productivity

Less Mailing Time

Communication

Security

Cost-effective

Promote common corporate culture

Business operations and management

Conclusion

The Intranet Mailing System works in a similar fashion as

that of an Internet Mailing System, there is no need to

get an internet connection for this mailing system. The

various branches of the organization can be connected

to a single host server and then an employee of one

branch can send a message to an employee of another

branch through server.

References

BOOK REFERENCES

J2EE- The Complete Reference.

J2SE- The Complete Reference.

SITE REFERENCE

http://www.w3schools.com/

http://www.tutorialspoint.com/

http://docs.oracle.com/

Thank You