lunch 'n learn - word: table of contents & references

Windows

Handy shortcuts and file handling

Word

ToC & References

Footnotes / endnotes (1)

• Provide comments / referenced text / sources

• Footnotes: appears on bottom of page

• Endnotes: appears on end of document

• Insert footnotes / endnotes• References > Footnotes > Insert Footnote

• (Ex. 1.1)

Footnotes / endnotes (2)

• Change footnote settings• Lower right arrow

• Change the location(top/bottom) and the format

• Convert footnotes to endnotes

Footnotes / endnotes (3)

• Delete footnotes• Delete the reference mark in the text

• Do not delete the text in the footnote area• -> the reference mark in the text is not deleted

• (Ex. 1.2)

Captions (1)

• Describe tables/graphs/figures

• Automatic numbered label• Automatic numbered: changes when a new

image/table with a caption is inserted

• Label: Add a label to figures, tables, graphs, …• e.g. “Figure 1: Title of figure 1”, “Table 1”, …

• Usability:• Refer inside your document by using cross-

references (next topic)

• Built a list of figures/tables/graphs/… (next topic)

Captions (2)

• Add captions• References > Insert Caption• Or select the object > right click and select “Insert Caption”

• Label• Select existing label type• Add new • Delete (only non-default)

• Position: above or below item• Select numbering• Autonumbering

• (Ex. 2)

Cross-references

• Dynamic reference to an item in your document• E.g. (See Figure 1: ‘any title here’)

• Apply to• Styled items

• Headings

• End/footnotes

• Numbered lists

• Captions

• Advantages• If the referred item changes your reference changes

(automatically)

• Avoid mistakes

Inserting Cross-references

• Place your cursor in your document where you want to put a reference

• References > Captions > Cross-reference

• Reference type:

• Heading, footnote, figure, table, ….

• Insert reference to:

• What do you want to appear

• Entire caption, number only, ….

• E.g. See page 3, See Table 1: ‘title caption’

• For which:

• Choose the item you want to refer to

• (Ex. 3)

Table of Contents

• Overview of (sub)chapters and page numbers in beginning of document

• Create a ToC automatically with chapter titles formatted with the Heading Styles (see LnL –Templates and Styles)

• Advantages• Avoid mistakes (by not creating your ToC manually)

• Updates are reflected automatically when the structure of your document changes

Insert a Table of Contents

• References > Table of Contents > Insert table of Contents

• Select default style or defina a custom ToC

• Options• Show page numbers

• Right align page numbers

• Use hyperlinks

• Show levels: sub-chapter levels

• Set/modify outline level of style• Modify style > Paragraph > Outline

level

• (Ex. 4.1, 4.2)

Table of Figures/Tables (1)

• Similar to table of contents

• Insert any table from a caption label

• References > Captions > Insert Table of Figures

• (Ex. 5)

Table of Figures/Tables (2)

• Select ‘Caption label’: figure, table, graph, …

• Options• Show page numbers

• Right align page numbers

• Select format

Index

• Create an index with keywords and page numbers

• Select your keyword > References > Index > Mark Entry

• Mark (All): case sensitive

• Insert your index: References > Index > Insert Index

• Format: choose from different templates

• Modify: modify the styles of the current template

• Automark: use a different file with keywords

• (Ex. 6)

Q&A

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