lunch 'n learn - word: table of contents & references
DESCRIPTION
How to create and automated table of contents for your document. How to add footnotes, indexes and other references.TRANSCRIPT
Windows
Handy shortcuts and file handling
Word
ToC & References
Footnotes / endnotes (1)
• Provide comments / referenced text / sources
• Footnotes: appears on bottom of page
• Endnotes: appears on end of document
• Insert footnotes / endnotes• References > Footnotes > Insert Footnote
• (Ex. 1.1)
Footnotes / endnotes (2)
• Change footnote settings• Lower right arrow
• Change the location(top/bottom) and the format
• Convert footnotes to endnotes
Footnotes / endnotes (3)
• Delete footnotes• Delete the reference mark in the text
• Do not delete the text in the footnote area• -> the reference mark in the text is not deleted
• (Ex. 1.2)
Captions (1)
• Describe tables/graphs/figures
• Automatic numbered label• Automatic numbered: changes when a new
image/table with a caption is inserted
• Label: Add a label to figures, tables, graphs, …• e.g. “Figure 1: Title of figure 1”, “Table 1”, …
• Usability:• Refer inside your document by using cross-
references (next topic)
• Built a list of figures/tables/graphs/… (next topic)
Captions (2)
• Add captions• References > Insert Caption• Or select the object > right click and select “Insert Caption”
• Label• Select existing label type• Add new • Delete (only non-default)
• Position: above or below item• Select numbering• Autonumbering
• (Ex. 2)
Cross-references
• Dynamic reference to an item in your document• E.g. (See Figure 1: ‘any title here’)
• Apply to• Styled items
• Headings
• End/footnotes
• Numbered lists
• Captions
• Advantages• If the referred item changes your reference changes
(automatically)
• Avoid mistakes
Inserting Cross-references
• Place your cursor in your document where you want to put a reference
• References > Captions > Cross-reference
• Reference type:
• Heading, footnote, figure, table, ….
• Insert reference to:
• What do you want to appear
• Entire caption, number only, ….
• E.g. See page 3, See Table 1: ‘title caption’
• For which:
• Choose the item you want to refer to
• (Ex. 3)
Table of Contents
• Overview of (sub)chapters and page numbers in beginning of document
• Create a ToC automatically with chapter titles formatted with the Heading Styles (see LnL –Templates and Styles)
• Advantages• Avoid mistakes (by not creating your ToC manually)
• Updates are reflected automatically when the structure of your document changes
Insert a Table of Contents
• References > Table of Contents > Insert table of Contents
• Select default style or defina a custom ToC
• Options• Show page numbers
• Right align page numbers
• Use hyperlinks
• Show levels: sub-chapter levels
• Set/modify outline level of style• Modify style > Paragraph > Outline
level
• (Ex. 4.1, 4.2)
Table of Figures/Tables (1)
• Similar to table of contents
• Insert any table from a caption label
• References > Captions > Insert Table of Figures
• (Ex. 5)
Table of Figures/Tables (2)
• Select ‘Caption label’: figure, table, graph, …
• Options• Show page numbers
• Right align page numbers
• Select format
Index
• Create an index with keywords and page numbers
• Select your keyword > References > Index > Mark Entry
• Mark (All): case sensitive
• Insert your index: References > Index > Insert Index
• Format: choose from different templates
• Modify: modify the styles of the current template
• Automark: use a different file with keywords
• (Ex. 6)
Q&A
Future questions?
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