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London 2012

Press Operations

Jayne Pearce, Head of Press Operations 15 May 2012

Agenda

London 2012 Press Operations

Overview

Press Services

Main Press Centre

Venue Press Operations

Photo Operations

Olympic & Paralympic News Service

Press Operations overview

73 days to go

10 Mondays to go

Press Operations Management Team

Jayne Pearce,

Head of Press Operations

Nicole Reynolds,

Venue Press Operations

Manager

Bob Martin,

Photo Operations Manager

Mandy Keegan,

Main Press Centre Manager

Jill Porter,

Press Services Manager

Tim Barnett,

Olympic & Paralympic News

Service Manager

London 2012 who’s coming?

Anticipated press numbers

Olympic Games:

Written press 3,500-4,000

Photographers 1,400-1,600

Non-rights holding broadcasters 400-500

Total 5,800

Plus 22,000 rights holding broadcasters

Paralympic Games:

Written press 1,900

Photographers 500

Non-rights holding broadcasters 100

Total 2,500

Key dates for press

27 June 2012 Main Press Centre opens

27 June 2012 Media Accreditation Centre opens (adjacent to MPC)

27 June 2012 Accreditation validation available at Heathrow airport (Ts 1,3,4,5)

Olympic Games

12 July 2012 Morning Olympic Village media tour

24 July 2012 Afternoon Olympic Village media tour

24 July 2012 12:30-14:30 Photographers’ briefing MPC

25 July 2012 10:00-12:00 Non-rights holders’ briefing MPC

26 July 2012 12:30-14:30 Photographers’ briefing MPC

26 July 2012 Afternoon Olympic Village media tour

Paralympic Games

25 August 2012 09:30-11:30 Paralympic Village media tour

26 August 2012 09:30-11:30 Paralympic Village media tour

27 August 2012 14:00-16:00 Non-rights holders’ briefing MPC

29 August 2012 10:00-12:00 Photographers’ briefing MPC

What’s new?

For the first time, at London 2012:

Cabled internet at EVERY desk and EVERY tabled tribune

Cabled internet at SOME non-tabled seats

VMCs open four hours post competition

CIS at athletics

Media conferences played out on CATV at athletics and swimming

Combined forces of Mixed Zone and Media Conference teams

No venue media conferences at Paralympic Games

What’s new?

For the first time, at London 2012:

Free remote printing

myInfo+ portable on your laptop; inside

and outside venues

myInfo+ available to individuals from

accredited organisations not at the

Games

Transcripts of IOC/LOCOG daily

briefings

Free SMS and email alerts with myInfo+

What’s new?

For the first time, at London 2012:

More practical Games time publications

Delivery of pizza and beer to desks in

MPC!

Dedicated shuttle between Village and

Park venues and the MPC for athletes

attending media conferences

Olympic News Channel (embryonic in

Beijing)

Dedicated resource for non-rights

holders

Remote robotic cameras at ExCeL for

Swimming and Basketball

Five key points for non-rights holding broadcasters

‘ENR’ accreditees should remember:

1. The only venue you can bring a camera into to film is the MPC

2. At all other venues you are regarded as written press (access to all media

spaces without camera equipment)

3. Five British, eight international and five radio crews per day are allowed to film

in the Common Domain of the Olympic Park. Filming passes and armbands can

be applied for and collected from the IOC Media Operations office in the MPC

4. You should be familiar with the IOC’s News Access Rules

5. There will be a briefing for non rights-holders 25 July, 10:00-12:00, at the MPC

Press Services

27 June 2012 - 13 July 2012 09:00 - 18:00

14 July - 27 July 2012 07:00 - 22:00

28 July 2012 - 11 August 2012 07:00 - 20:00

12 August 2012 07:00 - 18:00

Media Accreditation Centre Opening Hours

Or at the London Heathrow airport accreditation validation

desks, in terminals 1, 3, 4 and 5, from 27 June 2012

Media Transport Hub Services

Two main transport hubs:

Bloomsbury Media Transport Hub at Russell Square

MPC Media Transport Mall (adjacent to the MPC, within the Olympic Park)

Routes:

Bloomsbury MPC Bloomsbury

Bloomsbury London competition venues (outside Olympic Park) Bloomsbury

MPC Bloomsbury MPC

MPC London competition venues (outside Olympic Park) MPC

Media Transport – Olympic Park Loop roads

Northern and Southern Loop roads

24 hour service

Every 10-15 minutes at peak times

Every 30 minutes at off-peak times (01:00-06:00)

Internet Access

Please note: Editors at home can order myInfo+ for £70

Main Press Centre (MPC)

IBC/MPC

Complex

Olympic

Stadium Riverbank Arena

Copper Box

Water Polo

Aquatics

Centre

BMX

Velodrome

Basketball

Arena

Main Press Centre

The MPC is located in the north west corner of the Olympic Park:

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IBC/MPC Complex – Site view

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MPC – section

MPC – floor by floor guide

Ground floor:

Main help desk

Private office space

Press workroom (816 positions)

Press workroom help desk

Results and printing distribution

IOC Communications office

LOCOG Press Operations office

Reference library

Paralympic Games information office

Media lounge (with wireless internet connectivity)

LOCOG News Desk and Communications office

Transport desk

Internet lounge

TV viewing area

Quiet room

Technology store

Bar

General store

MPC – floor by floor guide

First floor:

Main media conference room

Four supplementary media conference rooms

Media conference booking office

Photo workroom (288 positions)

Photo workroom help desk

Camera loan and repair centre

Interview area

IOC Media Operations and Ticketing offices

Service centre

Press Rate Card office

Private office space

Pro Photo store

Rate Card technology help desk

Spectrum office

MPC – floor by floor guide

First floor:

Main media conference room

Four supplementary media conference rooms

Media conference booking office

Photo workroom (288 positions)

Photo workroom help desk

Camera loan and repair centre

Interview area

IOC Media Operations and Ticketing offices

Service centre

Press Rate Card office

Private office space

Pro Photo store

Rate Card technology help desk

Spectrum office

Second and third floors:

Private office space

MPC – High Street services

The High Street, located between the MPC and IBC, will accommodate

supplier and retail services, available for use by all accredited media:

Bar

Cafe

Dry cleaning and laundry service

Faith room

Gym

Hairdresser and grooming centre

Lloyds TSB bank branch

UPS courier and logistics office

Visa cash machine (ATM)

Visa pre-paid kiosk

London & Partners tourism, local area and filming location information centre

Massage centre

Medical centre

London 2012 Merchandise store

Pharmacy

Sustainability information office

LOCOG marketing office

MPC – catering facilities

Catering Village

The Catering Village, located next to the MPC, will provide a wide range of food

and beverage offerings:

McDonald’s restaurant

Delicatessen

Barbeque

International buffet (including ‘Best of British’, Asian, Global, and Mediterranean)

MPC and High Street food and beverage services

Coffee and snack kiosks located on each floor of the MPC

Trolley service for light snacks and drinks

Vending machines located throughout the MPC

Bar on the ground floor of the MPC

Bar and cafe located in the High Street

Operational dates and hours

Olympic Games

Paralympic Games

27 June 2012 - 15 July 2012 06:00-22:00

16 July 2012 - 12 August 2012 24 hours

13 August 2012 - 17 August 2012 06:00-22:00

18 August 2012 - 21 August 2012 Closed

22 August 2012 - 28 August 2012 06:00-22:00

29 August 2012 - 9 September 2012 24 hours

10 September 2012 - 12 September 2012 06:00-22:00

Venue Press Operations

Workspaces 1. Press and photo workrooms

2. Photo file centres

3. Tribunes

o Wired internet at every desk

o Two power points per person

Venue Media Centres − Press and photo workrooms

• Desks

• Lockers

• Pigeonholes

• Info+ and printers

• myPrint

• TV monitors

Tribunes - tabled

− Wired internet at every desk

− Power on top of the table

− Shared TV monitors

Media conferences for athletics and

swimming shown on CATV

− CIS at Athletics

− Results delivery

− Weather protection for outdoor

tribunes

Tribunes – non-tabled

− Seating flexed during preliminary

sessions

− Power and cabled internet in a

portion of seats

Post event interviews –

Mixed Zones

− Microphones and speakers

− Risers at athletics, swimming and

gymnastics

− TV monitors

Medallist interviews shown on

CATV (Olympic News Channel)

− NOC/NPC Press Attaché

− Dedicated agency area

− Timings

Post event interviews – media conferences

Games-time

− After medal events and each match in team sports

− Translation from athlete’s language into English

− Simultaneous at three venues, consecutive at all others

− Wireless internet connectivity available in the conference room

Pre-Games

− In venues, once the media facilities are open

− In consultation with Venue Media Manager

Media Catering

− Dedicated space in venues

− User pays

− Emphasis on quality and range

− Free tea, coffee and water

− Wireless internet connectivity

in the media lounge

Operating timeframes

Non competition days

– Olympic Games

• from three days prior to competition

• early access by appointment from 16 July

– Paralympic Games

• from one day prior to competition

• early access by appointment from 22 August

– From 09:00 to 18:00

Operating timeframes

Competition days

– Olympic Games

• Three hours prior to four hours post competition

– Paralympic Games

• Two hours prior to two hours post competition

Olympic and Paralympic Village

− Venue Media Centre and media conference rooms

• Access: accreditation pass

− Olympic / Paralympic Plaza

• Access: guest pass

Olympic and Paralympic

Village

− Residential zone

Access: none during Olympics,

via NPCs during Paralympics

Media tours: 12, 24 and 26 July

and 25-26 August

− Operating times

Olympics - from 16 July

Paralympics – from 22 August

09:00 to 21:00

Closed on ceremony days

Training Venues

− 25 stand alone training venues for both Games

− Access for media

− Viewing and interview areas

Photo Operations

Photo Operations

Our aims:

To deliver outstanding photo positions

Venues with a strong sense of place as

well as Olympic identity

A team focused on allowing

photographers to concentrate on

photography

Horseguards Parade Beach Volleyball

Greenwich Park Equestrian events and Modern Pentathlon (riding, run & shoot)

ExCeL Boxing, Fencing, Judo, Table Tennis, Taekwondo, Weightlifting & Wrestling

Photo Operations

Cabled internet at every photo desk offering

8mb transfer up and down

Photo File Centres in addition to Photo Work

Rooms where necessary

1500 photo lockers in the venues

Nikon and Canon support in the MPC

Pro Photo shop in the MPC

Bespoke photo trucks for Rowing and

Marathon

Ribs for Sailing and boats for Triathlon, Canoe

Sprints and Marathon Swim

Different for London

Many arenas are very tight for space -

we will expect photographers to be

seated

at more venues that before

Security will be rigorous… however,

they have been briefed about issues

photographers will have

Be prepared to consider traveling to

venues on public transport – it may be

to your advantage for some events.

Strict supervision of ‘remote’ cameras

Different for London

Remotes

Wherever possible we will try to put ‘actual’ photographers into all positions

More remotes will potentially be used in London than ever before

There will a strict code to follow, especially when fitting overhead cameras

Health and safety regulations in the UK are strict. If we do not consider the

equipment used to be safe or if the operator a liability, the remotes will not be

installed

In some of our arenas (in particular ExCeL) no proper catwalk exists

If cameras are to be fitted, this may be well ahead of the start of competition.

For this reason be sure to get your requests in early

You may have to consider completely remote controlled cameras for some

venues with trigger, focus and zoom and transmit functions

Olympic & Paralympic News Service (OPNS)

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Olympic & Paralympic News Service

Info+ and myInfo+

myPrint

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What is OPNS?

Exists to provide media with

comprehensive coverage

Every race, every match, every

session, every day, across every

sport at the Olympic and Paralympic

Games

Published on secure intranet system

called Info+, enabling media to report

accurately and extensively from

multiple venues at same time

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Info+ myPrint The new-look Games-time Print important documents from

information system your laptop – for free

myInfo+ Transcripts All the benefits of Info+ but on the move The IOC Daily Briefing in full

New for 2012

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New look

Completely redesigned and improved

navigation

New access

Available for first time on your laptop

inside and outside Games venues

If you can get online you can access

myInfo+

Accredited organisations can

sign up for extra accounts to

work remotely – just £70.00

Info+ and myInfo+

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New functionality

Live Scoring

Cut and paste

Hyperlinks

SMS / email alerts

Customise

Other information

Education drive at MPC in days

leading up to Games

Olympic Games service goes live

13 July 2012

Paralympic Games service goes live

24 August 2012

myInfo+

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New service:

Print direct from your laptop, tablet or

smart phone

Simple to use

Secure

Free of charge

Not for bulk printing

myPrint

Thank You