lixil asia performance management program (pmp) mid-year review … · 2019-10-24 · contents 2 1....

Copyright © LIXIL Group Corporation. All rights reserved.

Human Resources

September 2019

LIXIL ASIA Performance Management Program (PMP)

MID-YEAR REVIEW USER GUIDE

CONTENTS

2

1. Performance Management Program (PMP)

2. ePMP System Access

3. Mid-Year Review Process Guide:

• Employee’s Self Mid-Year Review

• Solid Line Manager’s Approval of Mid-Year Review

• Dotted Line Manager’s Confirmation of Mid-Year Review

4. Useful Tips

3

Section 1 Performance Management Program (PMP)

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PERFORMANCE MANAGEMENT PROGRAM

- Evaluate each KPI to confirm annual performance

- Assess LIXIL Behaviors demonstrated in one year

- Evaluate final performance result

- Review annual performance and get alignment(+calibration of results)

- Track mid year performance against annual objectives

- Adjust the objectives as per business needs

- Evaluate 1st half year’s achievement and strengthen 2nd

half year’s focus

- Set annual objectives

- Confirm working priority and focus by setting weightage

- Align Objective between employees and managers & dotted line managers

- Set Individual Development Plan

Objective SettingMid-Year

Performance ReviewAnnual Year-End

Performance Review

1 2 3

Note: New employees are required to set their Objectives within 1st month of employment.

April-June October March-April

5

PERFORMANCE MANAGEMENT PROGRAM - PROCESS

Ind

ivid

ual Employee

input annual

Objectives and IDP

Submit

Employee

self-evaluate progress

& update Objectives

Submit

Employee

self-evaluation

Submit

So

lid

/Do

tted

Lin

e M

an

ag

er Review & approved

by Solid Line

Manager 1

Review & approved

by Solid Line

Manager 2

Review the progress

and approved by

Solid Line Manager 1

Review and approved by

Solid Line Manager 2

Review & approved by

Solid Line Manager 1 (Performance & LIXIL Behaviors)

Review & approved by

Solid Line Manager 2(Performance & LIXIL Behaviors)

Close Objective

Setting & IDPClose Mid-Year Review

Input

comment

by

Dotted

Line

Manager

Evaluate

progress

and input

comment

by Dotted

Line

Manager

Evaluate

annual

performance

and LIXIL

Behaviors,

and input

comments by

Dotted Line

Manager

Calibration

by management(Annual Performance Rating)

Close Year-End review

Objective Setting Mid-Year Review Year-End Review

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Section 2 ePMP System

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Key Features

ePMP SYSTEM~ an online system for objective setting and performance review

System prompt is text-based; shows the status, or remind Usersto complete a requiredaction step.

Secured Access - login via User ID & Password;- “Reset Password” upon

User request.

Support Multi-Browser such as Chrome, IE, Microsoft Edge etc.

No Time-Outsystem will keep the login status until User closes the browser.

Easy To Key In from different devices, screen size auto-fit for easy readability.

Poka Yoke – “mistake-proofing” features to prevent missing information or mistake.

Pop-out window when User selects an option, to input/edit data for an objective.

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ePMP SYSTEM

Click to select the

Performance periodeg. PMP for FY2020

(2019.4.1 – 2020.3.31)

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To access ePMP System as:

� LIXIL/AS users - http://cnshhqweb11.lixil.lan/AsiaPortal/PMP

� Grohe Users - http://www.ascc.com.cn/AsiaPortal/PMP

Note: This also applies to a specific group of LIXIL users who access the ePMP website using personal laptop via internet (without VPN) outside the office.

ePMP SYSTEM – USER ACCESS

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ePMP SYSTEM - LIXIL/AS USERS

Web link: http://cnshhqweb11.lixil.lan/AsiaPortal/PMP

Performance Management Program

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ePMP SYSTEM - GROHE USERS

Input your Grohe ID& Password

Web link: http://www.ascc.com.cn/AsiaPortal/PMP

G******

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ePMP SYSTEM - TO RESET PASSWORD

InputUser ID and click“Reset Password”

Mailbox

Click “OK”Click “OK”

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ePMP SYSTEM - TO RESET PASSWORD

When employee clicks on URL LINK from the email:

Input new password& click on “Change” button

Click on “OK” button

Login with User ID & new password

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Process Steps:

• Employee’s Self Mid-Year Review• Solid Line Manager’s Approval of Mid-Year Review• Dotted Line Manager’s Confirmation of Mid-Year Review

Section 3 Mid-Year Review

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Click on “2020 Mid Year Performance Review”

EMPLOYEE’S SELF MID-YEAR REVIEW

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EMPLOYEE’S SELF MID-YEAR REVIEW

Click “Edit”

2

Select the Objective to review, by a tickin the box.

1

Input the update:- 1H Achievement*- 2H Focus - Status Self Evaluated*

3

Complete the mid-year self-evaluation for all the objectives.

Click “Save” and “Close” for this objective

4

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EMPLOYEE’S SELF MID-YEAR REVIEW

Click to select the traffic light status:- Green, Yellow or Red

5

Input “Employee Comments”

6

Click “Submit” to Solid Line Manager 1for approval

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Click “Save” tosave the input

7

System prompton successfulsubmission.

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EMPLOYEE’S SELF MID-YEAR REVIEW

TIP:• If any objective is not evaluated, system prompt will

remind User to complete the review.• User can click “Edit” to complete the self-evaluation.

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Process Steps:

• Employee’s Self Mid-Year Review• Solid Line Manager’s Approval of Mid-Year Review• Dotted Line Manager’s Confirmation of Mid-Year Review

Section 3 Mid-Year Review

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SOLID LINE MANAGER’S APPROVAL OF MID-YEAR REVIEW

Click on “2020 Mid Year Performance Review”

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SOLID LINE MANAGER’S APPROVAL OF MID-YEAR REVIEW

Tip: Solid Line Manager can “search” for employee and “export” the data into excel spreadsheet.

Select the employee, by a tick in the box.

1

Click on:“Solid Line Status Waiting for Solid-LineManager 1 Approve”.

2

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SOLID LINE MANAGER’S APPROVAL OF MID-YEAR REVIEW

Click “Edit”

2

Click “Save” and “Close” for this objective

Select the Objective to review, by a tickin the box.

1

5

Select “Status Evaluation”.

4

Complete the mid-year review for all the objectives.

Input any change (if necessary).

Otherwise, no update is needed

3

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SOLID LINE MANAGER’S APPROVAL OF MID-YEAR REVIEW

Click to select the traffic light status:- Green, Yellow or Red

6

Input “Solid Line Manager 1 Comments”

7

Click “Approve”

9

Click “Save”

8

System prompton successfulsubmission.

10

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SOLID LINE MANAGER 2 - APPROVAL OF MID-YEAR REVIEW

Solid Line Manager 2 can click“Edit” to view all informationrelating to the objectives, andadd input (if necessary).

Separate text box for “SolidLine Manager 2 Comments”

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Process Steps:

• Employee’s Self Mid-Year Review• Solid Line Manager’s Approval of Mid-Year Review• Dotted Line Manager’s Confirmation of Mid-Year Review

Section 3 Mid-Year Review

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DOTTED LINE MANAGER’S CONFIRMATION OF MID-YEAR REVIEW

Click on “2020 Mid Year Performance Review”

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DOTTED LINE MANAGER’S CONFIRMATION OF MID-YEAR REVIEW

Tip: Dotted Line Manager can “search” for employee and “export” the data into excel spreadsheet.

Select the employee, by a tick in the box.

1

Click on:“Dotted Line Status Waiting for Confirmation”

2

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DOTTED LINE MANAGER’S CONFIRMATION OF MID-YEAR REVIEW

Click “Edit”

2

Input any update (if necessary).

Otherwise, no update is neededSelect the Objective to review, by a tickin the box.

1

Select “Status Evaluation”,then click “Save” and

“Close” for this objective.

4

3

Complete the mid-year review for all the objectives.

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DOTTED LINE MANAGER’S CONFIRMATION OF MID-YEAR REVIEW

Input “Dotted Line Manager Comments”

5

Click “Save”

6

System prompton successfulsubmission.

8

Confirm

Click “Confirm”

7

Confirm

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SUCCESSFUL COMPLETION OF MID-YEAR REVIEW

Once Employee has completed self-evaluation of all the Objectives, that are approved by Solid Line Managers, and confirmed by Dotted Line Manager, the status will be “closed”.

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1. To add a New Objective during performance review

2. To edit Existing Objective/Weightage during performance review

3. To set IE Browser

4. To load webpage faster

5. To delete browsing history

6. To include ePMP webpage as trusted site

7. To access ePMP webpage when out of the office

8. To request support

USEFUL

TIPS

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(1) TO ADD A NEW OBJECTIVE DURING PERFORMANCE REVIEW

After all objectives are set, and if there is a need to add new objective during Mid-Year Review:

Step 1: Employee shall click on ‘2020 Mid Year Performance Review’

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(1) TO ADD A NEW OBJECTIVE DURING PERFORMANCE REVIEW

Step 2: At Mid-Year Review page, click on “Add Goal”. The system will auto route to Objective Setting page for adding new objective(s).

Click “OK” to proceed

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Click “Add New”

1

* InputWeightage

4* Choose Imperative

2

Input:- Initiative/Objective*- Targets & Metrics*- Stretch Target & Metrics*

3

(1) TO ADD A NEW OBJECTIVE DURING PERFORMANCE REVIEW

Step 3: At Objective Setting page, click on “Add New”, and follow the steps below:

Click “Save” and Close” for this objective

5

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(1) TO ADD A NEW OBJECTIVE DURING PERFORMANCE REVIEW

Step 4: Once the new Objective is added, click on “Save” and “Return Mid Year” in orderto return to Mid-Year Review page to continue with the mid-year self-evaluation process.

Click “Save” and “Return Mid Year”

6

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(2) TO EDIT EXISTING OBJECTIVE/WEIGHTAGE DURING PERFORMANCE REVIEW

During the Mid-Year Review, if there is a need to edit existing objectives, such as:

• update an objective that is no longer valid (by changing weightage to 0%)• edit the scope of an objective• edit the percentage weightage

Step 1: Employee shall click on ‘2020 Mid Year Performance Review’

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(2) TO EDIT EXISTING OBJECTIVE/WEIGHTAGE DURING PERFORMANCE REVIEW

Step 2: At Mid-Year Review page, click on “Add Goal”. The system will route to Objective Setting page to edit existing objective(s).

Click “OK” to proceed

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(2) TO EDIT EXISTING OBJECTIVE/WEIGHTAGE DURING PERFORMANCE REVIEW

Step 3: At Objective Setting page, select the objective, click on “EDIT” and updatethe necessary changes:

Click “Edit”

2

Select the Objective to

edit, by a tick in the box.

1 Lead the design and implementation

of XYZ Project.

abcde123 fghijk456

Click “Save” and “Close” for this objective

5

The following sections can be edited:- Imperatives*- Weightage*- Initiative/Objective*- Targets & Metrics*- Stretch Target & Metrics*

3

Tip:For an objective that is no longer valid, change the weightage to 0% and click “Save”.(Objective cannot be deleted).

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Step 4: Once the Objective has been updated, click on “Save” and “Return Mid Year”in order to return to the Mid-Year Review page, to continue with the mid-yearself-evaluation process.

Click “Save” and “Return Mid Year”

6

(2) TO EDIT EXISTING OBJECTIVE/WEIGHTAGE DURING PERFORMANCE REVIEW

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(3) TO SET IE BROWSER

Step 1:

• Go to “Internet Options” � ‘Advanced’ tab

• In ‘Settings’, look for ‘Security” drop down list � Uncheck ‘Enable integration Windows Authentication’

• Click “OK”

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(3) TO SET IE BROWSER

Step 2:

• In ‘Security’ tab � click on ‘Custom Level’• Under “User Authentication” � select ‘Automatically logon with current username & password’• Click “OK”.

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Step 3:

• In ‘Security’ tab � click ‘Trusted sites’• Click on “Sites” �”Add” URL require SSO to ‘Trusted Site’ list (https://support.microsoft.com)• Click “Close” and “OK”.

(3) TO SET IE BROWSER

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(4) TO LOAD WEBPAGE FASTER

1) Go to Internet Options � ‘General’ tab � Click “Settings”

2) Click “Every time I visit the webpage” to check for newer version, and click ‘OK’.

Click “Settings1 Check ‘Every time I visit the webpage’2

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(5) TO DELETE BROWSING HISTORY

1) Go to Internet Options � ‘General’ tab� Browsing History

2) Click to activate ‘Delete browsing historyon exit’ and click ‘OK’.

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Go to Internet Options � ‘Security’ tab � click ‘Sites’

(6) TO INCLUDE WWW.ASCC.COM.CN AS THE TRUSTED SITES

Click ‘Sites’ to enter the ‘Trusted Sites’

1Add this website as a trusted site

2

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(7) UNCHECK ALL IF YOU ARE OUT OF THE OFFICE AND

ACCESSING THE WIRELESS INTERNET

Go to Internet Options � ‘Connections’ tab � click ‘LAN Settings’

Click ‘LAN Settings’1Uncheck these boxes – also applicable if you are accessing the website using your personal laptop outside the office.

2

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(8) TO REQUEST SUPPORT