lake travis ffa alumni december 2, 2014. agenda teacher update tcys board update meeting minutes...

Lake Travis FFA Alumni

December 2, 2014

AgendaTeacher Update

TCYS Board UpdateMeeting Minutes

Treasurer’s ReportMembership T-Shirts

Pet Shot Clinic UpdateSide O‘ Meat Drawing Update

Committee UpdatesGroup Coordinator Updates

TCYS InformationImportant Dates

Teacher Update

• LT Chapter Show– Friday night clean-up Party– Saturday morning setup–Concessions?

TCYS Board Update

Carrie Youngor

Erin Leon

Meeting Minutes

Meeting Minutes (11/4/14)

• Posted Online at: http://laketravisffa.ffanow.org/default.aspx?ID=35250

Motion and vote

Treasurer’s Report

Posted Online at: http://laketravisffa.ffanow.org/default.aspx?ID=35250

Motion and vote

Treasurer’s Report (ending 11/30/14)• Balance: $19,311 (start) and $19,639 (end)

– Income: • $215 Membership + $390 Side-o-Meat drawing + $2,300 Pet Shot Clinic +

$30 Randall Rebates– Spending:

• $240 Liability Insurance + $275 Ticket Printing + $2,079 T-Shirts + $14 Administrative Expenses

Membership T-Shirts

Paid membership includes t-shirt

Pick-up shirts from Sheila

Pet Shot Clinic Update

• Fall Pet Shot Clinic $2,300 vs. $2,950 (Fall 2013)

• Served over 150 pets in 2 hours!!• Many thanks to everyone who help make this

a great success!!

Side O‘ Meat Drawing Update

• Drawing held at Chapter Show - - Dec. 6th

• $10 side of beef (w/ freezer) – 2 chances to win

• $5 side of pork – 2 chances to win• Please pay with check if possible

Side O‘ Meat Drawing Update

Sales = $955 thru 11/21/14(only 7% of goal)

GOAL = $14,000(~$300/family)

More Tickets Available(See Mitzi or Sheila)

Committee Updates

• Scholarship: Beth Cotton (chair)• Annual Report Review: John Janecek (chair)• Animal Scholarship: Tanya Olvera-Breazeale (chair)• Social Committee Chairman: Sarah Bynum (chair)• Strategic Planning Coordinator: Trey Angly• New Officer Nomination Coordinator: Lisa Colley• Side O’ Meat Drawing Coordinator: Mitzi Parris

Group Coordinator Updates

• Steer: Erin Leon• Lamb: Casey Cotton• Goat: Preston Gregg• Swine: Jennifer Cotton• Rabbit: Ailene Crompton• Junior FFA: Tanya Olvera-Breazeale

TCYS Information

• Held at Travis County Expo Center (east Austin)• Livestock and Youth Fair shows (January 15th – 18th)• Auction (January 23rd)

• Parent and Student Help – Set-up & Tear-Down

• All schools in the County

• Family Event– RV/Camping– Cantina

TCYS Information

Committees• Cantina – Karl Arneson (Chair)• Pen Decorations – Michelle Ellisor (Chair)• Herdsmanship – Erin Leon (Chair)• RV – Pat McGee (Chair)• Youth Fair – Mitzi Angly (Chair)• Logistics – Casey Cotton (Chair)

TCYS Information

Cantina• Committee Chair– Karl Arneson

• Committee Members– ______, ______, ______, ______ and ______

• Prior to January meeting– Plan menu and budget– Determine cost per person/family– Collect pre-payment at 1/7 meeting

TCYS Information

Pen Decorations• Committee Chair– Michelle Ellisor

• Committee Members– ______, ______, ______ and ______

• Prior to January meeting– Plan decorating theme– Determine list of materials and budget– Begin pre-work

TCYS Information

Herdsmanship• Committee Chair– Erin Leon

• Work w/ teachers to document TCYS cleanup schedule

TCYS Information

RVs• Committee Chair– Pat McGee

• Sign-up list for those interested in RV rental• Research group rates at RV rental and TCYS• Send email out to those signed up

TCYS Information

Youth Fair• Committee Chair– Mitzi Angly

• Prior to January meeting– Read rules

TCYS Information

Logistics• Committee Chair– Casey Cotton

• Committee Members– ______, ______ and ______

• Prior to January meeting– Plan and deliver all logistics requirements

TCYS Information

Buyers’ Letters• During Christmas break– Each child should send personal letters buyers

asking for their support at TCYS auction– A personal or business connection to buyers is

helpful• i.e. You are a Direct Propane customer or attended

Ronny Smith Memorial fundraiser

– Google “TCYS Buyers” to find list of top buyers in past years

Important Dates

• 12/6 LT FFA Chapter Show• 12/20 Rabbit Validation (Lanier HS)• 12/22 Christmas Break Start• 1/5 Christmas Break Ends• 1/6 Next Alumni/Chapter Meeting• 1/14-1/18 Travis County Youth Show

• 1/14 Set-up• 1/18 Tear-Down

Meeting Adjourned