ibm connected 2015 mas101: #userblast2015
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MAS101: #UserBLAST2015
Mat Newman, IBMGabriella Davis, The Turtle PartnershipSusan Bulloch, IBM
#UserBlast2015
@matnewman
@gabturtle
@notesgoddess
Summary EVERYTHING you need to know about increasing productivity within your workplace in less
than 60 minutes! Mat Newman, Gabriella Davis and Susan Bulloch will show you how to harness the explosive energy of IBM's tightly integrated Collaboration Solutions, enhance your utilisation of existing traditional document editors and RELEASE THE POWER of your employees by understanding how only IBM has the unique capabilities to truly deliver on the benefits of a Socially-driven productivity revolution. Ensure you get your annual injection of Information and Enthusiasm to take back to your workplace to energise yourself and your users, don't miss #UserBlast!
What is Notes Notes is a Database Notes is secure Notes can access information from virtually anywhere
NOTES is the Client DOMINO is the Server
25 YEARS!
1989 201425
years
Security
Native Access:– Notes Remote Procedure Call (NRPC) :
1352– Requires a secure ID File
Account Based Access– Domino Directory– LDAP– SAML– Single Sign On
Choice of Platform
Amazing array of platforms for servers and clients
Choice of Access
.nsf
Date Time From Subject11 Sep 11:04 Li Li Notes is great12 Sep 13:09 John And flexible13 Sep 17:11 So And powerfulNotes
SMTP
POP
IMAP
NNTP
LDAPFAX
WAP
SMS
ODBC
WebDav
XML
HTTP
JSON TravelerDDS
Application Flexibility - Investment Protection
APPLICATION.nsf
DATA
Index
Design
Properties
Access Control
TEMPLATE.ntf New Features and capabilities
enhance the DESIGNof a Database
No DATA MIGRATION – EVER!!!!!
Design
Continuous Improvement in development capabilitiesNEW CAPABILITY
Embedded Experiences, XPages Mobile, DDS
XPages
Composite Applications
Web Services
@Faster
Domino Designer (IDE)
Java
LotusScript
Agents
@Functions
@Formula
R 9.0R 8.5
R 8.0R 7.0
R 6.0R 5.0
R 4.6R 4.0
R 3.0R 2.0
R 1.0
Application Development Native Applications for the Notes Client
– Robust application framework– Ability to distribute application across multiple servers– Ability to take application offline
Domino based applications– Choice in Development tools– Browser, Mobile and API based access
Users can create their own applications File -> Application -> New Templates for Libraries, Discussion, Journal/Notebook, Blogs, Wiki's and more! "Nifty 50" a collection of templates, recently updated All Notes Enterprise users have access to the Designer client
Check out OpenNTF for a solution that's right for you! Hundreds of templates and code samples to easily extend your Notes/Domino environment
http://www.openntf.org
Know your Notes
Which part is "Notes" Notes isn't just email Notes is the SOFTWARE that enables:
– Access to Native Notes Databases,• Mail/Calendar/To-Do is just ONE of those databases
– Ability to consume information from a variety of sources• Natively (eg: HTTP/ Web Browser, SMTP, LDAP, etc)• API's, Web Services ...
– Extensibility via the Eclipse framework• Live Text• Widgets• Plug-ins
Client Layout
Title, Menus, Open Button/Bookmarks, Masthead, Window Tabs, Tool Bars, Display Pane, Status Bar, Search Bar, Side Bar
Which part is a "Database" Databases are native Notes 'applications',
– i.e: That is why there is a 'File -> Application' menu choice
Every Database has it's own security settings,– See earlier security slide
Each individual database contains it's own functionality,– Mail/Calendar/To-Do (PIM) is just ONE database
Each database can have it's own preferences or personal 'profile',– PIM preferences and Contacts preferences are separate
Databases can be Replicated, or taken "off-line"
Notes Database Layout
Title, Navigator, Selection Bar, View, Action Bar, Preview Pane
Folders vs Views Folders
– contain documents that are "put there"
Views– contain documents matching a criteria
Why do I need to know this?– Eg: A message dragged from "Sent" IS STILL "SENT"!– Applies to: "Sent", "All Documents", "Follow Up"
Notes Databases: Basic Short-Cuts
Short Cut Key What it Does
CTRL+M Creates a new Message
Enter Opens the SELECTED document
Enter (with any document open) Opens the NEXT document
TAB Opens the next UNREAD document
Backspace Opens the PREVIOUS document
DELETE Deletes the open document AND moves to the next document
Escape Closes the current window.
CTRL+SHIFT+L Opens the complete Short-Cut List
Which Part is a "Plugin"
Plugin's extend the Notes client Native IBM Plugins include:
– Sametime– Day-At-A-Glance– Widgets
Additional plugins are provided by:– IBM (eg: Connections), – Independent Software Vendors,– your own companies developers
http://www-10.lotus.com/ldd/dominowiki.nsf/dx/learning-plug-in-for-ibm-lotus-notes
Preferences and Settings
Notes has over 1000 settings to enable you to customise it to the way you want Notes to workAdministrators have the ability to control a majority of those settings
Some commonly asked settings
Make sure Autosave is enabled
File → Preferences → Basic Notes Client Configuration → AutoSave every … minutes
Don't Send Ugly Email Messages
Get your PIM (Mail/Calendar/Contacts/To-Do) settings right! Sorting in Folders and Views
– Do you prefer New at the Top or Bottom?
Setting calendar alarms– Yes, Notes has them, they are a preference!
Using Colour-Coded calendar entries– Create personal categories, then colour code them
MORE Notes tips: See previous #UserBLAST sessions
www.slideshare.net/matnewman
Is your stuff being backed up for you? Notes Roaming
– Personal Databases– Rich Client Settings
Replication
Synchronises your data ONLY does changes
Creating Replicas Open the required application File -> Application -> Make available Offline Additional options control
– Security– What information replicates– Creating a Full-Text index (more later...)
What else can Replicate
Contact Settings Database Templates Free-Time information IBM Connections Activities
Search Notes most powerful feature Quick search
– Easily locate anything in a VIEW
Full-Text Search– Easily locate any content in any Notes document or attachment
Quicksearch
Before Notes 9– Click any 'sortable' column heading– Start Typing
Notes 9+ Just Start Typing– Text defaults to "Who"– Number defaults to "Date"– Can select any other sortable column, or– Search "Any Column"
Enable Full Text Search
Use Local Replica's– No Admin/Server restrictions
View -> Search This View More "Create Index..."
Recommended Options for Full-Text-Search
New Notes Search Included with Notes 8+ Similar to Internet Search Engines, eg:
– Cat Dog• will find cat or dog anywhere in a document
Classic Notes Search Activate by preceding search with "/" Use FTI Syntax Sample difference:
– /cat dog– Will only find the exact phrase "cat dog"
Advanced Searching
Boolean Operators:– AND OR NOT ()
Field Searching:– [FieldName]="content"– eg: [From] [To] [Subject] [Body]
Date, Field, Multiple Words, Example Form Save and Load Searches Adding any Notes Application to the
Search Bar
Searching All Mail and Archives New in Notes 9 Requirements:
– Archives must be listed in Archive Preferences• With Mail/Calendar/To-Do open• Actions -> Archive -> Settings
– All databases must have a FTI
Use the new tool from the "Search Bar"
Business Cards Profile information Contact Details Status Updates Presence CONTENT!
Sametime
Not just Chat! Instant Messaging File Sharing Screen shots Meetings Actions Launch from meetings!
Sametime Contact List
Drag TO the list to ADD Contacts Drag FROM the list to insert names Groups
– Organise Contacts– Multiple Levels– Initiate Chats and Meetings– Can be used in addresses too!
Sametime Unified Telephony
Save money! Voice calls over data Automatic redirection with rules Transfer calls between devices
Activities
Get things DONE! Easily share and track ANYTHING! Activity Name
– Sections to Collate• To Do for assignment• Comment for updates• DRAG EMAIL TO SHARE!
Files
Single Source of the TRUTH 1. Click "+" to add a file from your
computer to Connections Files 2. Drag a file from the Files Plugin
into an email to share 3. Right-Click and "Share" a file,
change permissions, send Notifications
What is "Live Text"
Make email come to LIFE
What is an "Action"
"Live Text" recognises, Actions DO!
What are "Embedded Experiences"
Wired Widgets: The Next Generation! Action information without leaving your inbox
Thank YOU!
Engage Online
SocialBiz User Group socialbizug.org–Join the epicenter of Notes and Collaboration user groups
Social Business Insights blog ibm.com/blogs/socialbusiness–Read and engage with our bloggers
Follow us on Twitter–@IBMConnect and @IBMSocialBiz
LinkedIn http://bit.ly/SBComm–Participate in the IBM Social Business group on LinkedIn
Facebook https://www.facebook.com/IBMConnected–Like IBM Social Business on Facebook
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