griffin lakes community development district may 14, … · 14/05/2020 · griffin lakes community...
Post on 13-Aug-2020
2 Views
Preview:
TRANSCRIPT
GRIFFIN LAKES
COMMUNITY DEVELOPMENT
DISTRICT
MAY 14, 2020
SPECIAL TELEPHONIC MEETING
AGENDA PACKAGE
CALL IN INFORMATION: 1-800-747-5150
ACCESS CODE: 3098533#
Agenda Page 1
Griffin Lakes Community Development District
Inframark, Infrastructure Management Services 210 N. University Drive, Suite 702, Coral Springs, FL 33071
Call-In Number 800-747-5150
Access Code 3098533#
May 7, 2020 Board of Supervisors Griffin Lakes Community Development District Dear Board Members: A special telephonic meeting of the Board of Supervisors of the Griffin Lakes Community
Development District will be held on Thursday, May 14, 2020 at 12:30 p.m. via conference call. Telephone #: 1-800-747-5150 with Access Code: 3098533#. Following is the advance agenda for the meeting:
1. Call to Order and Roll Call
2. Public Comment
3. Distribution of the Proposed Budget for Fiscal Year 2021 and Consideration of Resolution 2020-03 Approving the Budget and Setting a Public Hearing 4. District Manager’s Report A. Discussion on General Election i. Candidate Qualifying Information ii. Consideration of Resolution 2020-04 Confirming the District’s Use of the
Broward County Supervisor of Elections to Continue Conducting the District’s Election of Supervisors in Conjunction with the General Election
B. Discussion of Griffin Lakes Landscape Report and Consideration of Proposals C. Advanced Aquatic Lake Treatment Reports January through April 5. Attorney’s Report 6. Supervisors’ Requests 7. Approval of Financial Report and Check Register 8. Approval of the Minutes of the February 13, 2020 Meeting 9. Adjournment
The balance of the agenda is routine in nature. I look forward to speaking with you at the meeting; however, if you have any questions in the meantime, please contact me at 954-603-0033, ext. 40592. Sincerely,
Janice E. Davis District Manager
Agenda Page 2
Third Order of Business
Agenda Page 3
GRIFFIN LAKESCommunity Development District
Annual Operating and Debt Service Budget
Fiscal Year 2021
Prepared by:
Proposed Budget
5/18/2020
Agenda Page 4
GRIFFIN LAKES
Community Development District
Page #
OPERATING BUDGET
General Fund
Summary of Revenues, Expenditures and Changes in Fund Balances ……………………… 1-2
Budget Narrative ……………………………………………………………………………………… 3-5
Exhibit A - Allocation of Fund Balances …………………………………………………………… 6
DEBT SERVICE BUDGETS
Series 2008
Summary of Revenues, Expenditures and Changes in Fund Balances ……………………… 7
Amortization Schedule ……………………………………………………………………………….. 8
Budget Narrative …………………………………………………………………………………………… 9
SUPPORTING BUDGET SCHEDULES
Comparison of Assessments Rates ………………………………………………………………. 10
Table of Contents
Agenda Page 5
Fiscal Year 2021
Griffin Lakes
Community Development District
Operating Budget
Agenda Page 6
GRIFFIN LAKES
Community Development District General Fund
ADOPTED ACTUAL PROJECTED TOTAL ANNUAL
ACTUAL ACTUAL BUDGET THRU APR - PROJECTED BUDGET
ACCOUNT DESCRIPTION FY 2018 FY 2019 FY 2020 MAR 2020 SEP 2020 FY 2020 FY 2021
Interest - Investments 1,161$ 2,699$ 400$ 666$ 180$ 846$ 500$
Interest - Tax Collector 190 381 - 207 - 207 150
Special Assmnts- Tax Collector 125,141 124,825 125,141 115,047 10,094 125,141 125,141
Special Assmnts- Discounts (4,337) (4,238) (5,006) (4,423) - (4,423) (5,006)
TOTAL REVENUES 122,155 123,667 120,535 111,497 10,274 121,771 120,785
EXPENDITURES
Administrative
P/R-Board of Supervisors 7,000 9,800 8,000 4,800 3,200 8,000 8,000
FICA Taxes 536 750 612 367 245 612 612
ProfServ-Dissemination Agent 2,000 - 1,000 1,000 - 1,000 1,000
ProfServ-Engineering - - 3,000 - 3,000 3,000 3,000
ProfServ-Legal Services 7,115 5,878 8,000 3,913 4,087 8,000 8,000
ProfServ-Mgmt Consulting Serv 16,491 16,986 17,496 8,748 8,748 17,496 18,021
ProfServ-Property Appraiser 854 854 854 854 - 854 854
ProfServ-Special Assessment 4,243 4,370 4,501 4,501 - 4,501 4,636
ProfServ-Trustee Fees 4,337 4,445 4,338 3,578 872 4,450 4,450
Auditing Services 3,250 3,250 3,250 - 3,250 3,250 4,000
Website Compliance - - - - 3,065 3,065 1,553
Postage and Freight 108 127 175 44 131 175 175
Insurance - General Liability 9,738 9,200 10,733 9,200 - 9,200 10,120
Printing and Binding 9 458 674 158 516 674 674
Legal Advertising 514 446 500 113 387 500 500
Misc-Property Taxes 138 138 138 138 - 138 -
Misc-Assessmnt Collection Cost 2,416 2,412 2,503 2,212 291 2,503 2,503
Misc-Web Hosting 1,000 2,440 1,600 902 698 1,600 1,600
Office Supplies - - 30 - 45 45 90
Annual District Filing Fee 175 175 175 175 - 175 175
Total Administrative 59,924 61,729 67,579 40,703 28,535 69,238 69,963
Field
Contracts-Lake and Wetland 3,540 3,540 3,540 1,770 1,770 3,540 3,540
Contracts-Fountain - - 900 - 900 900 900
Contracts-Landscape 6,344 14,713 6,344 3,172 3,172 6,344 6,344
Contracts-Mulch 9,340 18,770 7,740 4,670 4,670 9,340 9,340
Contracts-Irrigation 1,200 1,528 1,440 2,350 720 3,070 1,440
Contracts-Pest Control 6,000 6,000 6,000 3,000 3,000 6,000 6,000
Utility - Stormwater - - - - - - 138
R&M-Grounds 9,979 4,037 1,000 - 7,920 7,920 8,000
R&M-Lake 1,140 1,140 1,140 570 570 1,140 1,140
R&M-Plant Replacement 22,200 14,582 13,499 14,965 3,997 18,962 20,000
Misc-Contingency 12,087 3,255 11,353 - 6,500 6,500 10,000
Total Field 71,830 67,565 52,956 30,497 33,219 63,716 66,842
TOTAL EXPENDITURES 131,754 129,294 120,535 71,200 61,754 132,954 136,805
REVENUES
Summary of Revenues, Expenditures and Changes in Fund Balances
Fiscal Year 2021 Proposed Budget
Annual Operating and Debt Service Budget
Fiscal Year 2021 1
Agenda Page 7
GRIFFIN LAKES
Community Development District General Fund
ADOPTED ACTUAL PROJECTED TOTAL ANNUAL
ACTUAL ACTUAL BUDGET THRU APR - PROJECTED BUDGET
ACCOUNT DESCRIPTION FY 2018 FY 2019 FY 2020 MAR 2020 SEP 2020 FY 2020 FY 2021
Summary of Revenues, Expenditures and Changes in Fund Balances
Fiscal Year 2021 Proposed Budget
Excess (deficiency) of revenues
Over (under) expenditures (9,599) (5,627) - 40,297 (51,480) (11,183) (16,019)
OTHER FINANCING SOURCES (USES)
Contribution to (Use of) Fund Balance - - - - - - (16,019)
TOTAL OTHER SOURCES (USES) - - - - - - (16,019)
Net change in fund balance (9,599) (5,627) - 40,297 (51,480) (11,183) (16,019)
FUND BALANCE, BEGINNING 133,675 124,076 118,449 118,449 - 118,449 107,266
FUND BALANCE, ENDING 124,076$ 118,449$ 118,449$ 158,746$ (51,480)$ 107,266$ 91,247$
Annual Operating and Debt Service Budget
Fiscal Year 2021 2
Agenda Page 8
GRIFFIN LAKESCommunity Development District General Fund
Budget NarrativeFiscal Year 2021
Annual Operating and Debt Service BudgetFiscal Year 2021
REVENUES
Special Assessments-Tax Collector
The District will levy a Non-Ad Valorem assessment on all the assessable property within the District to pay for theoperating expenditures during the Fiscal Year.
Special Assessments-DiscountsPer Section 197.162, Florida Statutes, discounts are allowed for early payment of assessments. The budgeted amountfor the fiscal year is calculated at 4% of the anticipated Non-Ad Valorem assessments.
EXPENDITURES
Administrative
P/R-Board of SupervisorsChapter 190 of the Florida Statutes allows for members of the Board of Supervisors to be compensated $200 per meetingat which they are in attendance. The amount for the Fiscal Year is based upon all supervisors attending all the meetings.
Professional Services-Dissemination AgentThe District is required by the Securities and Exchange Commission to comply with Rule 15c2-12(b)-(5), which relates toadditional reporting requirements for unrelated bond issues. The budgeted amount for the fiscal year is based onstandard fees charged for this service.
Professional Services-Engineering
The District's engineer provides general engineering services to the District, i.e. attendance and preparation for monthlyboard meetings when requested, review of invoices, and other specifically requested assignments. Prepare annual reportfor bond indenture.
Professional Services-Legal Services
The District’s Attorney, Billing, Cochran, Lyles, Mauro & Ramsey P.A. provides general legal services to the District, i.e.,attendance and preparation for monthly Board meetings, review of contracts, review of agreements and resolutions, andother research as directed or requested by the Board of Supervisors and the District Manager.
Professional Services-Management Consulting Services
The District receives Management, Accounting and Administrative services as part of a Management Agreement withInframark Infrastructure Management Services, Inc. Also included are costs for Information Technology charges toprocess all the District’s financial activities, i.e. accounts payable, financial statements, budgets, etc., on a main framecomputer owned by Inframark in accordance with the management contract and the charge for rentals. The budgetedamount for the fiscal year is based on the contracted fees outlined in Exhibit "A" of the Management Agreement.
Professional Services-Property Appraiser
The Property Appraiser provides the District with a listing of the legal description of each property parcel within the Districtboundaries, and the names and addresses of the owners of such property. The District reimburses the Property Appraiserfor necessary administrative costs incurred to provide this service. Per the Florida Statutes, administrative costs shallinclude, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment,postage, and programming. The budget for property appraiser costs was based on a unit price per parcel. The CountyProperty Appraiser charges the District for 427 parcels or $854 per year.
Professional Services-Special Assessment
Administrative costs to put the District’s assessments on the Tax Roll.
3
Agenda Page 9
GRIFFIN LAKESCommunity Development District General Fund
Budget NarrativeFiscal Year 2021
Annual Operating and Debt Service BudgetFiscal Year 2021
EXPENDITURES
Administrative (continued)
Professional Services-Trustee FeesThe District issued this Series of 2008 Special Assessment Bonds that are deposited with a Trustee to handle all trusteematters. The annual trustee fee is based on standard fees charged plus any out-of-pocket expenses.
Auditing Services
The District is required to conduct an annual audit of its financial records by an Independent Certified Public AccountingFirm. The budgeted amount for the fiscal year is based on historical fees.
Website Compliance
Annual fee to Campus Suite to maintain ADA Compliance requirements.
Postage and Freight
Actual postage and/or freight used for District mailings including agenda packages, vendor checks and othercorrespondence.
Insurance-General Liability
The District's General Liability & Public Officials Liability Insurance policy is with Public Risk Insurance Agency, Inc. Theyspecialize in providing insurance coverage to governmental agencies. The budgeted amount allows for a projectedincrease in the premium.
Printing and Binding
Copies used in the preparation of agenda packages, required mailings, and other special projects.
Legal Advertising
The District is required to advertise various notices for monthly Board meetings and other public hearings in a newspaperof general circulation.
Miscellaneous-Assessment Collection Costs
The District reimburses the Broward County Tax Collector for her or his necessary administrative costs. Per the FloridaStatutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies,data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector forthe actual cost of collection or 2% on the amount of special assessments collected and remitted, whichever is greater.The budget for collection costs was based on a maximum of 2% of the anticipated assessment collections.
Miscellaneous-Web Hosting
This is to comply with state Statutes for posting information on internet.
Office Supplies
Supplies used in the preparation and binding of agenda packages, required mailings, and other special projects.
Annual District Filing Fee
The District is required to pay an annual fee of $175 to the Department of Economic Opportunity.
.
4
Agenda Page 10
GRIFFIN LAKESCommunity Development District General Fund
Budget NarrativeFiscal Year 2021
Annual Operating and Debt Service BudgetFiscal Year 2021
EXPENDITURES
Field
Contracts-Lake and WetlandThe District has a permit obligation to comply with certain conditions for the establishment and maintenance ofupland/wetland conservation areas and for maintenance of storm water management areas. Advanced Aquatic Services,Inc. – monthly maintenance fee $295.
Contracts-FountainThis is for repair and maintenance of the lake fountains.
Contracts-LandscapeThe District has a contract with Cutters Edge to provide turf maintenance landscape detail for the District. Monthlyamount is $528.65.
Contracts-MulchThe District has a contract with Cutters Edge to provide mulching of the beds in April and November. Annual amount is$9,340.
Contracts-IrrigationThe District has a contract with Cutters Edge to provide irrigation wet checks for the District. Monthly amount is $120 plusthe cost of repairs and parts.
Utility StormwaterBroward County Tax Collector Dania storm water for non – ad valorem assessments for these account numbers:504232-52-0580, 504232-52-0590, 504232-52-0600 and 504232-52-0610
Contracts-Pest ControlThe District has a contract with Cutters Edge to provide pest control and turf/ornamental fertilization for the District.Monthly amount is $500.
R&M-GroundsThis is for annual tree trimming by Cutters Edge.
R&M-LakeThis is for trash pick-up on the lakes. Advanced Aquatic, $95/month.
R&M-Plant ReplacementThis is for landscape enhancement projects.
Miscellaneous-ContingencyThe District may incur field expenses that may arise to maintain the District property (lakes and landscaping).
5
Agenda Page 11
GRIFFIN LAKES
Community Development District
AVAILABLE FUNDS
Amount
Beginning Fund Balance - Fiscal Year 2021 107,266$
Net Change in Fund Balance - Fiscal Year 2021 (16,019)
Reserves - Fiscal Year 2021 Additions -
Total Funds Available (Estimated) - 9/30/2021 91,247
Assigned Fund Balance
Operating Reserve - First Quarter Operating Capital 34,201(1)
Subtotal 34,201
Total Allocation of Available Funds 34,201
Total Unassigned (undesignated) Cash 57,046$
Notes
(1) Represents approximately 3 months of operating expenditures
ALLOCATION OF AVAILABLE FUNDS
Allocation of Fund Balances
Exhibit "A"
Annual Operating and Debt Service Budget
Fiscal Year 2021 6
Agenda Page 12
Griffin Lakes
Community Development District
Debt Service BudgetFiscal Year 2021
Agenda Page 13
GRIFFIN LAKES
Community Development District Series 2008 Debt Service Fund
ADOPTED ACTUAL PROJECTED TOTAL ANNUAL
ACTUAL ACTUAL BUDGET THRU APR - PROJECTED BUDGET
ACCOUNT DESCRIPTION FY 2018 FY 2019 FY 2020 MAR 2020 SEP 2020 FY 2020 FY 2021
Interest - Investments 792$ 1,046$ 200$ 1,823$ 180$ 2,003$ 500$
Special Assmnts- Tax Collector 343,466 342,683 343,466 315,841 27,625 343,466 343,466
Special Assmnts- Discounts (11,907) (11,634) (13,739) (12,141) (1,598) (13,739) (13,739)
TOTAL REVENUES 332,351 332,095 329,927 305,523 26,207 331,730 330,227
EXPENDITURES
Administrative
Misc-Assessmnt Collection Cost 6,632 6,620 6,869 6,074 552 6,626 6,869
Total Administrative 6,632 6,620 6,869 6,074 552 6,626 6,869
Debt Service
Principal Debt Retirement 145,000 150,000 160,000 - 160,000 160,000 165,000
Interest Expense 181,067 173,893 166,709 83,592 83,117 166,709 158,555
Total Debt Service 326,067 323,893 326,709 83,592 243,117 326,709 323,555
TOTAL EXPENDITURES 332,699 330,513 333,578 89,666 243,669 333,335 330,424
Excess (deficiency) of revenues
Over (under) expenditures (348) 1,582 (3,651) 215,857 (217,463) (1,606) (197)
OTHER FINANCING SOURCES (USES)
Contribution to (Use of) Fund Balance - - (3,651) - - - (197)
TOTAL OTHER SOURCES (USES) - - (3,651) - - - (197)
Net change in fund balance (348) 1,582 (3,651) 215,857 (217,463) (1,606) (197)
FUND BALANCE, BEGINNING 303,801 303,453 305,035 305,035 - 305,035 303,429
FUND BALANCE, ENDING 303,453$ 305,035$ 301,384$ 520,892$ (217,463)$ 303,429$ 303,233$
REVENUES
Summary of Revenues, Expenditures and Changes in Fund Balances
Fiscal Year 2021 Proposed Budget
Annual Operating and Debt Service BudgetFiscal Year 2021 7
Agenda Page 14
GRIFFIN LAKES
Community Development District General Fund
Amortization Schedule
Series 2008 Special Assessment Refunding Bonds
Regular Coupon Interest OutstandingDate Principal Interest Expense Principal
11/1/2020 4.88% $79,602 $2,980,0005/1/2021 $165,000 4.88% $78,953 $2,815,000
11/1/2021 4.88% $75,486 $2,815,0005/1/2022 $175,000 4.88% $74,905 $2,640,000
11/1/2022 4.88% $71,121 $2,640,0005/1/2023 $185,000 4.88% $70,611 $2,455,000
11/1/2023 4.88% $66,507 $2,455,0005/1/2024 $195,000 4.88% $66,217 $2,260,000
11/1/2024 4.88% $61,643 $2,260,0005/1/2025 $200,000 4.88% $61,287 $2,060,000
11/1/2025 4.88% $56,655 $2,060,0005/1/2026 $215,000 4.88% $56,380 $1,845,000
11/1/2026 4.88% $51,292 $1,845,0005/1/2027 $225,000 4.88% $51,105 $1,620,000
11/1/2027 4.88% $45,680 $1,620,0005/1/2028 $235,000 4.88% $45,616 $1,385,000
11/1/2028 5.75% $39,819 $1,385,0005/1/2029 $245,000 5.75% $39,819 $1,140,000
11/1/2029 5.75% $32,775 $1,140,0005/1/2030 $260,000 5.75% $32,775 $880,000
11/1/2030 5.75% $25,300 $880,0005/1/2031 $275,000 5.75% $25,300 $605,000
11/1/2031 5.75% $17,394 $605,0005/1/2032 $295,000 5.75% $17,394 $310,000
11/1/2032 5.75% $8,913 $310,0005/1/2033 $310,000 5.75% $8,913 $0
totals $2,980,000 $1,261,461
Annual Operating and Debt Service BudgetFiscal Year 2021 8
Agenda Page 15
GRIFFIN LAKESCommunity Development District Series 2008 Debt Service Fund
Budget NarrativeFiscal Year 2021
Annual Operating and Debt Service BudgetFiscal Year 2021
REVENUES
Special Assessments-Tax Collector
The District will levy a Non-Ad Valorem assessment on all the assessable property within the District to pay for the debtservice expenditures during the Fiscal Year.
Special Assessments-DiscountsPer Section 197.162, Florida Statutes, discounts are allowed for early payment of assessments. The budgeted amountfor the fiscal year is calculated at 4% of the anticipated Non-Ad Valorem assessments.
EXPENDITURES
Administrative
Miscellaneous-Assessment Collection Cost
The District reimburses the Broward County Tax Collector for her or his necessary administrative costs. Per the FloridaStatutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies,data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector forthe actual cost of collection or 2% on the amount of special assessments collected and remitted, whichever is greater.The budget for collection costs was based on a maximum of 2% of the anticipated assessment collections.
Principal Debt Retirement
The District pays regular principal payments annually to pay down/retire the debt.
Interest Expense
The District pays interest expense on the debt twice during the year.
9
Agenda Page 16
Supporting Budget ScheduleFiscal Year 2021
Griffin Lakes
Community Development District
Agenda Page 17
GRIFFIN LAKES
Community Development District General Fund
2021 2020 % 2021 2020 % 2021 2020 %
O&M O&M Increase/ DS DS Increase/ Total Total Increase/
Units Assessment Assessment (Decrease) Assessment Assessment (Decrease) Assessment Assessment (Decrease)
427 $293.07 $293.07 0.0% $804.37 $804.37 0.0% $1,097.44 $1,097.44 0.0%
2012-13 2013-14 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 2019-2020 2020-2021
O&M $250.63 $293.07 $293.07 $293.07 $293.07 $293.07 $293.07 $293.07 $293.07
DS $804.37 $804.37 $804.37 $804.37 $804.37 $804.37 $804.37 $804.37 $804.37
1,055.00$ 1,097.44$ 1,097.44$ 1,097.44$ 1,097.44$ 1,097.44$ 1,097.44$ 1,097.44$ 1,097.44$
Comparison of Assessments Rates
Fiscal Year 2021 vs Fiscal Year 2020
Per Unit Assessment:
Annual Operating and Debt Service Budget
Fiscal Year 2021 10
Agenda Page 18
RESOLUTION 2020-03
A RESOLUTION OF THE BOARD OF SUPERVISORS OF
THE GRIFFIN LAKES COMMUNITY DEVELOPMENT
DISTRICT APPROVING THE PROPOSED BUDGET FOR
FISCAL YEAR 2021 AND SETTING A PUBLIC HEARING
THEREON PURSUANT TO FLORIDA LAW
WHEREAS, the District Manager has heretofore prepared and submitted to the Board a proposed
operating and debt service budget for Fiscal Year 2021, a copy of which is attached hereto, and
WHEREAS, the Board of Supervisors has considered said proposed budget and desires to set the
required public hearing thereon;
NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF
SUPERVISORS OF THE GRIFFIN LAKES COMMUNITY
DEVELOPMENT DISTRICT;
1. The budget proposed by the District Manager for Fiscal Year 2021 is hereby approved as the
basis for conducting a public hearing to adopt said budget.
2. A public hearing on said approved budget is hereby declared and set for the following date,
hour and place:
Date: August 13, 2020
Hour: 12:30 p.m.
Place: Villas at Harbor Isles HOA Offices
2317 Clipper Place
Fort Lauderdale, Florida 33312
3. Notice of this public hearing shall be published in the manner prescribed in Florida Law.
4. In accordance with Section 189.016, Florida Statutes, the District’s Secretary is further directed
to post this Proposed Budget on the District’s website at least two days before the Budget Public Hearing
date, as set forth in Section 2.
Adopted this 14th day of May 2020
Benny Barak
Chairman
Janice Eggleton Davis
Secretary
Agenda Page 19
Fourth Order of Business
Agenda Page 20
4Ai.
Agenda Page 21
2020 SPECIAL DISTRICTS QUALIFYING PROCEDURE (Dates are subject to change)
Florida Statute 99.061
All special district candidates shall qualify by paying a filing fee of $25.00 or by the petition process pursuant to Florida Statute 99.095. Notwithstanding Florida Statute 106.021, a Special District candidate who does not collect contributions and whose only expense is the filing fee or signature verification fee is not required to appoint a campaign treasurer or designate a primary campaign depository.
Candidates who WILL NOT incur election expenses or contributions will do the following:
1. If you choose to file by petition method, you need to collect 25 signatures of qualified electors in the district. Petitions must be submitted by Noon on May 18, 2020.
2. Qualifying begins at Noon on June 15 and ends at Noon on June 19, 2020. To qualify you must present the items listed below (all items MUST be received by the end of the qualifying period):
• Form 1 – Statement of Financial Interest • Loyalty Oath/Oath of Candidate • The amount of $25.00 for your qualifying fee. • Candidates filing by the petition method are not required to pay the qualifying fee, however, will be
charged .10 for each petition card viewed. Candidates who WILL incur election expenses or contributions will do the following:
1. File DS-DE9 Appointment of Campaign Treasurer/Designation of Campaign Depository (open campaign account). This may be completed at any time prior to qualifying, but MUST be completed by the time you qualify.
2. Read Chapter 106 of the Florida Statutes, and submit a Statement of Candidate.
3. If you choose to file by petition method, you need to collect 25 signatures of qualified electors in the district. Form DS-DE9 Appointment of Campaign Treasurer Designation of Campaign Depository must be filed prior to collecting petitions. Petitions must be submitted by Noon on May 18, 2020.
4. Qualifying begins at Noon on June 15 and ends at Noon on June 19, 2020. To qualify you must present the items listed below (all items MUST be received by the end of the qualifying period):
• Form 1 – Statement of Financial Interest • Loyalty Oath/Oath of Candidate • The amount of $25.00 for your qualifying fee. • Candidates filing by the petition method are not required to pay the qualifying fee, however, will be
charged .10 for each petition card viewed.
Agenda Page 22
NOTICE OF QUALIFYING PERIOD FOR CANDIDATES FOR THE BOARD OF SUPERVISORS OF THE
GRIFFIN LAKES COMMUNITY DEVELOPMENT DISTRICT
Notice is hereby given that the qualifying period for candidates for the Office
of Supervisor of the Griffin Lakes Community Development District (“District”) will
commence at noon on June 8, 2020 and close at noon on June 12, 2020. Candidates
must qualify for the Office of Supervisor with the Broward County Supervisor of
Elections located at 115 South Andrews Avenue, Room 102, Fort Lauderdale, Florida
33301; Ph: (954) 357-7050. All candidates shall qualify for individual Seats in
accordance with Section 99.061, Florida Statutes, and must also be a qualified elector
of the District, as defined in Section 190.003, Florida Statutes. A “qualified elector” is
any person at least 18 years of age who is a citizen of the United States, a legal resident
of the State of Florida and of the District, and who is registered to vote with the
Broward County Supervisor of Elections. Campaigns shall be conducted in accordance
with Chapter 106, Florida Statutes.
The Griffin Lakes Community Development District has three (3) Seats up for
election, specifically Seats #3, #4 and #5. Each seat carries a four-year term of office.
Elections are nonpartisan and will be held at the same time as the General Election on
November 3, 2020, in the manner prescribed by law for General Elections.
For additional information, please contact the Broward County Supervisor of
Elections.
Janice Eggleton Davis
District Manager
Agenda Page 23
4Aii.
Agenda Page 24
RESOLUTION 2020-04
A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE GRIFFIN LAKES
COMMUNITY DEVELOPMENT DISTRICT CONFIRMING THE DISTRICT’S
USE OF THE BROWARD COUNTY SUPERVISOR OF ELECTIONS TO
CONTINUE CONDUCTING THE DISTRICT’S ELECTION OF SUPERVISORS
IN CONJUNCTION WITH THE GENERAL ELECTION
WHEREAS, the Griffin Lakes Community Development District (hereinafter the “District”) is a
local unit of special-purpose government created and existing pursuant to Chapter 190, Florida Statutes,
being situated entirely within Broward County, Florida; and
WHEREAS, the Board of Supervisors of Griffin Lakes Community Development District
(hereinafter the “Board”) seeks to implement section 190.006(3)(A)(2)(c), Florida Statutes and to
instruct the Broward County Supervisor of Elections (the “Supervisor”) to conduct the District’s
General Elections.
WHEREAS, the Supervisor has requested the District adopt a resolution confirming the
District’s use of the Supervisor for the purpose of conducting the District’s future supervisor
elections in conjunction with the General Election; and
WHEREAS, the District desires to continue to use the Supervisor for the purpose of
conducting the District’s supervisor elections in conjunction with the General Election.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF
THE GRIFFIN LAKES COMMUNITY DEVELOPMENT DISTRICT:
Section 1. The Board is currently made up of the following individuals: Benny Barak, Peter
Marocco, Linda Armstrong, Madeline DiComo, Teresa West.
Section 2. The term of office for each member of the Board is as follows:
Teresa West Seat 1 four year - expires 11/2022
Linda Armstrong Seat 2 four year – expires 11/2022
Benny Barak Seat 3 four year – expires 11/2020
Madeline DiComo Seat 4 four year – expires 11/2020
Peter Marocco Seat 5 four year – expires 11/2020
Section 3. Seat 3 currently held by Benny Barak, Seat 4 currently held by Madeline DiComo, Seat
5 currently held by Peter Marocco are scheduled for the General Election in November 2020.
Section 4. Pursuant to section 190.006(8), Florida Statutes, members of the Board shall be entitled
to receive for his or her services an amount not to exceed $200 per meeting of the Board, not to exceed
$4,800 per year per member.
Section 5. The term of office for the individuals to be elected to the Board in the November 2020
General Election is four years.
Section 6. The new Board members shall assume office on the second Tuesday following their
election.
Agenda Page 25
Section 7. The District hereby instructs the Supervisor to continue conducting the District’s
elections in conjunction with the General Election. The District understands that it will be responsible to
pay for its proportionate share of the General Election cost and agrees to pay same within a reasonable time
after receipt of an invoice from the Supervisor.
PASSED AND ADOPTED THIS 14th DAY OF MAY 2020.
ATTEST: GRIFFIN LAKES COMMUNITY
DEVELOPMENT DISTRICT
________________________________ __________________________________
Janice Eggleton Davis Benny Barak
Secretary Chairman
Agenda Page 26
4B.
Agenda Page 27
1
To: Griffin Lakes CDD
From: Michael Cihal
Date: 2/24/2020
Re: Landscape Installation/Arbor Care
Estimate
Scope Of Work:
Supply and Plant
Plant foundation planting at property wall (interior of south wall)
50 Green Arborcola 7 gal
20 Brown Mulch For Touch up
1 Soil
Total 2125.00
*Projects that exceed ($1000.00) require 50% deposit at start, remaining 50% due upon completion. Job to be scheduled within 2 weeks of receiving 50% deposit. **Prices guaranteed for 14 Days from date of Service Agreement.
Foreman / Supervisor: An experienced Foreman / Supervisor will be present on the site at all times during each service. The Foreman/ Supervisor will be available to the property manager at all times for site inspections.
All landscape debris created by Cutters Edge Lawn and Maintenance, Inc. (Tree Division) will be removed on a daily basis from the aforementioned property.
Owners do not have an option to modify any of the specification as set forth by this contract agreement with out approval from the project manager and in agreement with Cutters Edge Lawn and Maintenance, Inc. (Tree Division).
Liability:
Cutters Edge Lawn and Maintenance, Inc. and Tree division, will not be held liable to the property or others for any damage to HVAC including but not limited to malfunctions, the bursting or leaking of water pipes, underground utilities, irrigation lines, cable lines, phone lines and electrical lines.
Agenda Page 28
⚫ Page
2
Cutters Edge Lawn and Maintenance, Inc. and Tree division, will provide copies of General Liability Insurance with Workers Comp and be responsible for maintaining this coverage through the projects complete.
Cutters Edge reserves the right to subcontract any of the stated work.
General Conditions:
General clean-up of all debris and other light objectionable materials created through landscape visitation will be cleaned up and removed at time of visit. Due to disposal laws no construction material, hazardous materials, paints and oil-based products can be disposed of at county landfills.
Cutters Edge employees will not use any of these items on your property. Any oil or fuel used of by Cutters Edge employees will be properly disposed of.
Cutters Edge cannot be held responsible for damage done under this service agreement, resulting from storms, wind, flood, accidents caused by non-Cutters Edge employees or any other act of nature. Clean up of landscaping debris can be provided at an additional cost. Cutters Edge reserves the right to subcontract any of the stated work.
Damages: Contractor shall not be held responsible for the following:
1. Any damage caused by or to garden hoses left in on the turf or shrubbery
2. Any damage to personal items such as toys, pet items, lawn and garden
tools, extension cords, clothing, lawn furniture, Christmas Lights, or any
other items not associated with a reasonable landscape design left on turf
or shrub areas
3. The normal wear and tear on outdoor carpeting, ceramic, tile, sidewalks,
decorative landscape borders and painted porches or driveways caused by
the use of the power edger, weed eater, or lawn mower. Slight border
damage of these areas is inevitable if the mowing process is to be
performed thoroughly.
4. Any damage to screened-in porches which directly borders turf and shrub
areas without the presence of a kick plate or a landscape border.
5. Any damage to vinyl siding which borders turf and shrub areas without
the presence of a kick plate or landscape border
6. Any damage by or to exposed wiring or piping running from any solid
structure directly to the turf and not protected by shrubbery or a
landscape border
7. Any damage by or to down spouts that do not maintain at least a four-
inch clearance of turf areas
8. Any damage to hidden underground surface wires and or pipes which may
be damaged in the process of mowing and or edging
9. Client, its successors and assigns, hereby agree to hold harmless,
indemnify and defend Contractor for any claims for damages or injury
Agenda Page 29
⚫ Page
3
made by any parties including but not limited to third parties or Client’s
residents, against Contractor for services provided under this Agreement
Payment Terms and Cancellation Policy:
All projects, which exceed ($1,000.00), require a deposit of (50%) prior to commencement. All remaining payments are due upon completion. Delinquent accounts will accrue an additional charge of 1.5% per month until account is current.
If suit is brought to by either party in the event of a default by the customer under the terms of this agreement, including but not limited to the payment and cancellation terms, the customer agrees to pay Cutters Edge the amount of collection and/or legal fees and costs incurred by Cutters Edge in exercising or protecting its interests, rights and remedies under this agreement.
By signing or attaching a company, signed waiver is considered by Cutters Edge Lawn and Maintenance, Inc. that you fully agree with our Service Contract terms:
Authorized Manager Signature ____________________________ Date: _____________
Authorized Manager Print Name____________________________ Date: ____________
Cutters Edge Sales Representative _________________________ Date: ____________
Site Inspection An inspection of the above contracted work must be completed within three business days of last day of service completion. If the inspection is not completed within this period, any callbacks for touchups/changes could have an additional charge. Customer Representative _________________________ Date: ____________ Cutters Edge Sales Representative _________________________ Date: ____________ 2281 College Avenue Office: 954-472--0622 Email: cuttersedgepro@bellsouth.net
Davie, FL 33317 Fax: 954-472-0665 Website: cuttersedgepro.com
Agenda Page 30
1
To: Griffin Lakes CDD
From: Michael Cihal
Date: 2/24/2020
Re: Landscape Installation/Arbor Care
Estimate
Scope Of Work:
Supply and Plant Trinitites to fil in at main entrance
5 Trinettes
Fill in at northern sign
45 Trinetters
20 Dark Brown Mulch Touch up
Total 872.00
*Projects that exceed ($1000.00) require 50% deposit at start, remaining 50% due upon completion. Job to be scheduled within 2 weeks of receiving 50% deposit. **Prices guaranteed for 14 Days from date of Service Agreement.
Foreman / Supervisor: An experienced Foreman / Supervisor will be present on the site at all times during each service. The Foreman/ Supervisor will be available to the property manager at all times for site inspections.
All landscape debris created by Cutters Edge Lawn and Maintenance, Inc. (Tree Division) will be removed on a daily basis from the aforementioned property.
Owners do not have an option to modify any of the specification as set forth by this contract agreement with out approval from the project manager and in agreement with Cutters Edge Lawn and Maintenance, Inc. (Tree Division).
Liability:
Cutters Edge Lawn and Maintenance, Inc. and Tree division, will not be held liable to the property or others for any damage to HVAC including but not limited to malfunctions, the bursting or leaking of water pipes, underground utilities, irrigation lines, cable lines, phone lines and electrical lines.
Cutters Edge Lawn and Maintenance, Inc. and Tree division, will provide copies of General Liability Insurance with Workers Comp and be responsible for maintaining this coverage through the projects complete.
Agenda Page 31
⚫ Page
2
Cutters Edge reserves the right to subcontract any of the stated work.
General Conditions:
General clean-up of all debris and other light objectionable materials created through landscape visitation will be cleaned up and removed at time of visit. Due to disposal laws no construction material, hazardous materials, paints and oil-based products can be disposed of at county landfills.
Cutters Edge employees will not use any of these items on your property. Any oil or fuel used of by Cutters Edge employees will be properly disposed of.
Cutters Edge cannot be held responsible for damage done under this service agreement, resulting from storms, wind, flood, accidents caused by non-Cutters Edge employees or any other act of nature. Clean up of landscaping debris can be provided at an additional cost. Cutters Edge reserves the right to subcontract any of the stated work.
Damages: Contractor shall not be held responsible for the following:
1. Any damage caused by or to garden hoses left in on the turf or shrubbery
2. Any damage to personal items such as toys, pet items, lawn and garden
tools, extension cords, clothing, lawn furniture, Christmas Lights, or any
other items not associated with a reasonable landscape design left on turf
or shrub areas
3. The normal wear and tear on outdoor carpeting, ceramic, tile, sidewalks,
decorative landscape borders and painted porches or driveways caused by
the use of the power edger, weed eater, or lawn mower. Slight border
damage of these areas is inevitable if the mowing process is to be
performed thoroughly.
4. Any damage to screened-in porches which directly borders turf and shrub
areas without the presence of a kick plate or a landscape border.
5. Any damage to vinyl siding which borders turf and shrub areas without
the presence of a kick plate or landscape border
6. Any damage by or to exposed wiring or piping running from any solid
structure directly to the turf and not protected by shrubbery or a
landscape border
7. Any damage by or to down spouts that do not maintain at least a four-
inch clearance of turf areas
8. Any damage to hidden underground surface wires and or pipes which may
be damaged in the process of mowing and or edging
9. Client, its successors and assigns, hereby agree to hold harmless,
indemnify and defend Contractor for any claims for damages or injury
made by any parties including but not limited to third parties or Client’s
residents, against Contractor for services provided under this Agreement
Agenda Page 32
⚫ Page
3
Payment Terms and Cancellation Policy:
All projects, which exceed ($1,000.00), require a deposit of (50%) prior to commencement. All remaining payments are due upon completion. Delinquent accounts will accrue an additional charge of 1.5% per month until account is current.
If suit is brought to by either party in the event of a default by the customer under the terms of this agreement, including but not limited to the payment and cancellation terms, the customer agrees to pay Cutters Edge the amount of collection and/or legal fees and costs incurred by Cutters Edge in exercising or protecting its interests, rights and remedies under this agreement.
By signing or attaching a company, signed waiver is considered by Cutters Edge Lawn and Maintenance, Inc. that you fully agree with our Service Contract terms:
Authorized Manager Signature ____________________________ Date: _____________
Authorized Manager Print Name____________________________ Date: ____________
Cutters Edge Sales Representative _________________________ Date: ____________
Site Inspection An inspection of the above contracted work must be completed within three business days of last day of service completion. If the inspection is not completed within this period, any callbacks for touchups/changes could have an additional charge. Customer Representative _________________________ Date: ____________ Cutters Edge Sales Representative _________________________ Date: ____________ 2281 College Avenue Office: 954-472--0622 Email: cuttersedgepro@bellsouth.net
Davie, FL 33317 Fax: 954-472-0665 Website: cuttersedgepro.com
Agenda Page 33
1
To: Griffin Lakes CDD
From: Michael Cihal
Date: 2/24/2020
Re: Landscape Installation/Arbor Care
Estimate
Scope Of Work:
Supply and Plant
Under plant ficus along west property line ( Mariners Court) from dumpster enclosure
To dumpster enclosure
160 Green Arborcola 7 gal
40 Brown Mulch For Touch up
1 Soil
Total 6445.00
*Projects that exceed ($1000.00) require 50% deposit at start, remaining 50% due upon completion. Job to be scheduled within 2 weeks of receiving 50% deposit. **Prices guaranteed for 14 Days from date of Service Agreement.
Foreman / Supervisor: An experienced Foreman / Supervisor will be present on the site at all times during each service. The Foreman/ Supervisor will be available to the property manager at all times for site inspections.
All landscape debris created by Cutters Edge Lawn and Maintenance, Inc. (Tree Division) will be removed on a daily basis from the aforementioned property.
Owners do not have an option to modify any of the specification as set forth by this contract agreement with out approval from the project manager and in agreement with Cutters Edge Lawn and Maintenance, Inc. (Tree Division).
Liability:
Agenda Page 34
⚫ Page
2
Cutters Edge Lawn and Maintenance, Inc. and Tree division, will not be held liable to the property or others for any damage to HVAC including but not limited to malfunctions, the bursting or leaking of water pipes, underground utilities, irrigation lines, cable lines, phone lines and electrical lines.
Cutters Edge Lawn and Maintenance, Inc. and Tree division, will provide copies of General Liability Insurance with Workers Comp and be responsible for maintaining this coverage through the projects complete.
Cutters Edge reserves the right to subcontract any of the stated work.
General Conditions:
General clean-up of all debris and other light objectionable materials created through landscape visitation will be cleaned up and removed at time of visit. Due to disposal laws no construction material, hazardous materials, paints and oil-based products can be disposed of at county landfills.
Cutters Edge employees will not use any of these items on your property. Any oil or fuel used of by Cutters Edge employees will be properly disposed of.
Cutters Edge cannot be held responsible for damage done under this service agreement, resulting from storms, wind, flood, accidents caused by non-Cutters Edge employees or any other act of nature. Clean up of landscaping debris can be provided at an additional cost. Cutters Edge reserves the right to subcontract any of the stated work.
Damages: Contractor shall not be held responsible for the following:
1. Any damage caused by or to garden hoses left in on the turf or shrubbery
2. Any damage to personal items such as toys, pet items, lawn and garden
tools, extension cords, clothing, lawn furniture, Christmas Lights, or any
other items not associated with a reasonable landscape design left on turf
or shrub areas
3. The normal wear and tear on outdoor carpeting, ceramic, tile, sidewalks,
decorative landscape borders and painted porches or driveways caused by
the use of the power edger, weed eater, or lawn mower. Slight border
damage of these areas is inevitable if the mowing process is to be
performed thoroughly.
4. Any damage to screened-in porches which directly borders turf and shrub
areas without the presence of a kick plate or a landscape border.
5. Any damage to vinyl siding which borders turf and shrub areas without
the presence of a kick plate or landscape border
6. Any damage by or to exposed wiring or piping running from any solid
structure directly to the turf and not protected by shrubbery or a
landscape border
7. Any damage by or to down spouts that do not maintain at least a four-
inch clearance of turf areas
8. Any damage to hidden underground surface wires and or pipes which may
be damaged in the process of mowing and or edging
Agenda Page 35
⚫ Page
3
9. Client, its successors and assigns, hereby agree to hold harmless,
indemnify and defend Contractor for any claims for damages or injury
made by any parties including but not limited to third parties or Client’s
residents, against Contractor for services provided under this Agreement
Payment Terms and Cancellation Policy:
All projects, which exceed ($1,000.00), require a deposit of (50%) prior to commencement. All remaining payments are due upon completion. Delinquent accounts will accrue an additional charge of 1.5% per month until account is current.
If suit is brought to by either party in the event of a default by the customer under the terms of this agreement, including but not limited to the payment and cancellation terms, the customer agrees to pay Cutters Edge the amount of collection and/or legal fees and costs incurred by Cutters Edge in exercising or protecting its interests, rights and remedies under this agreement.
By signing or attaching a company, signed waiver is considered by Cutters Edge Lawn and Maintenance, Inc. that you fully agree with our Service Contract terms:
Authorized Manager Signature ____________________________ Date: _____________
Authorized Manager Print Name____________________________ Date: ____________
Cutters Edge Sales Representative _________________________ Date: ____________
Site Inspection An inspection of the above contracted work must be completed within three business days of last day of service completion. If the inspection is not completed within this period, any callbacks for touchups/changes could have an additional charge. Customer Representative _________________________ Date: ____________ Cutters Edge Sales Representative _________________________ Date: ____________ 2281 College Avenue Office: 954-472--0622 Email: cuttersedgepro@bellsouth.net
Davie, FL 33317 Fax: 954-472-0665 Website: cuttersedgepro.com
Agenda Page 36
1
To: Griffin Lakes
From: Michael Cihal
Date: 4/4/2020 Re: Arbor Care Services
The work shall be performed in accordance with the International Society of Arboriculture “Best Management Practices”, ANSI A 300 “Pruning Standards” and Broward County Code of Ordinances Chapter 27- Pollution Control- Article XIV “Tree Preservation and Abuse Ordinance”.
Scope of Work:
TREE TRIMMING - 1. Trim all trees as specified, according to ANSI A 300 “PRUNING STANDARDS”. 2. All employees will be uniformed.
Hardwood trimming - (SCOPE OF WORK): 144 Hardwood PRESCRIBED PRUNING CLASS II
Total: $8170.00
Permits to be billed separately. Price does not include tree replacement (s) required by City/County (Permit Issuer)
Projects that exceed ($1000.00) require 50% deposit at start, remaining 50% due upon completion. Job to be scheduled with in 2 weeks of receiving 50% deposit. Foreman / Supervisor: An experienced Foreman / Supervisor will be present on the site at all times during each service. The Foreman/ Supervisor will be available to the property manager at all times for site inspections.
All landscape debris created by Cutters Edge Lawn and Maintenance, Inc. (Tree Division) will be removed on a daily basis from the aforementioned property.
Owners do not have an option to modify any of the specification as set forth by this contract agreement with out approval from the project manager and in agreement with Cutters Edge Lawn and Maintenance, Inc. (Tree Division).
Liability:
Agenda Page 37
⚫ Page
2
Cutters Edge Lawn and Maintenance, Inc. and Tree division, will not be held liable to the property or others for any damage to HVAC including but not limited to malfunctions, the bursting or leaking of water pipes, underground utilities, irrigation lines, cable lines, phone lines and electrical lines.
Cutters Edge Lawn and Maintenance, Inc. and Tree division, will provide copies of General Liability Insurance with Workers Comp and be responsible for maintaining this coverage through the projects complete.
Cutters Edge reserves the right to subcontract any of the stated work.
General Conditions:
General clean-up of all debris and other light objectionable materials created through landscape visitation will be cleaned up and removed at time of visit. Due to disposal laws no construction material, hazardous materials, paints and oil-based products can be disposed of at county landfills.
Cutters Edge employees will not use any of these items on your property. Any oil or fuel used of by Cutters Edge employees will be properly disposed of.
Cutters Edge cannot be held responsible for damage done under this service agreement, resulting from storms, wind, flood, accidents caused by non-Cutters Edge employees or any other act of nature. Clean up of landscaping debris can be provided at an additional cost. Cutters Edge reserves the right to subcontract any of the stated work.
Damages: Contractor shall not be held responsible for the following:
1. Any damage caused by or to garden hoses left in on the turf or shrubbery
2. Any damage to personal items such as toys, pet items, lawn and garden tools, extension cords, clothing, lawn furniture, Christmas Lights, or any other items not associated with a reasonable landscape design left on turf or shrub areas
3. The normal wear and tear on outdoor carpeting, ceramic, tile, sidewalks, decorative
landscape borders and painted porches or driveways caused by the use of the power edger, weed eater, or lawn mower. Slight border damage of these areas is inevitable if the mowing process is to be performed thoroughly.
4. Any damage to screened-in porches which directly borders turf and shrub areas
without the presence of a kick plate or a landscape border.
5. Any damage to vinyl siding which borders turf and shrub areas without the presence of a kick plate or landscape border
6. Any damage by or to exposed wiring or piping running from any solid structure directly
to the turf and not protected by shrubbery or a landscape border
7. Any damage by or to down spouts that do not maintain at least a four-inch clearance of turf areas
8. Any damage to hidden underground surface wires and or pipes which may be
damaged in the process of mowing and or edging
9. Client, its successors and assigns, hereby agree to hold harmless, indemnify and defend Contractor for any claims for damages or injury made by any parties including but not limited to third parties or Client’s residents, against Contractor for services provided under this Agreement
Agenda Page 38
⚫ Page
3
Payment Terms and Cancellation Policy:
All projects, which exceed ($1,000.00), require a deposit of (50%) prior to commencement. All remaining payments are due upon completion. Delinquent accounts will accrue an additional charge of 1.5% per month until account is current.
If suit is brought to by either party in the event of a default by the customer under the terms of this agreement, including but not limited to the payment and cancellation terms, the customer agrees to pay Cutters Edge the amount of collection and/or legal fees and costs incurred by Cutters Edge in exercising or protecting its interests, rights and remedies under this agreement.
By signing or attaching a company, signed waiver is considered by Cutters Edge Lawn and Maintenance, Inc. that you fully agree with our Service Contract terms:
Authorized Manager Signature ____________________________ Date: _____________
Authorized Manager Print Name____________________________ Date: ____________
Cutters Edge Sales Representative _________________________ Date: ____________
Site Inspection An inspection of the above contracted work must be completed within three business days of last day of service completion. If the inspection is not completed within this period, any callbacks for touchups/changes could have an additional charge. Customer Representative _________________________ Date: ____________ Cutters Edge Sales Representative _________________________ Date: ____________ 2281 College Avenue Office: 954-472--0622 Email: info@cuttersedgepro.com
Davie, FL 33317 Fax: 954-472-0621 Website: www.cuttersedgepro.com
Agenda Page 39
1
To: Griffin Lakes
From: Michael Cihal
Date: 4/4/2020
Re: Landscape Installation/Arbor Care
Estimate
To Cutters Edge Professional Services Company Landscape Division will perform the following;
Installation of Brown Mulch on designated areas at the property above : 100 Cubic yards of Brown Mulch
*areas will be properly cleaned prior mulch installation
T Total: $4,670.00
*Projects that exceed ($1000.00) require 50% deposit at start, remaining 50% due upon completion. Job to be scheduled within 2 weeks of receiving 50% deposit. **Prices guaranteed for 14 Days from date of Service Agreement.
Foreman / Supervisor: An experienced Foreman / Supervisor will be present on the site at all times during each service. The Foreman/ Supervisor will be available to the property manager at all times for site inspections.
All landscape debris created by Cutters Edge Lawn and Maintenance, Inc. (Tree Division) will be removed on a daily basis from the aforementioned property.
Owners do not have an option to modify any of the specification as set forth by this contract agreement with out approval from the project manager and in agreement with Cutters Edge Lawn and Maintenance, Inc. (Tree Division).
Liability:
Cutters Edge Lawn and Maintenance, Inc. and Tree division, will not be held liable to the property or others for any damage to HVAC including but not limited to malfunctions, the bursting or leaking of water pipes, underground utilities, irrigation lines, cable lines, phone lines and electrical lines.
Agenda Page 40
⚫ Page
2
Cutters Edge Lawn and Maintenance, Inc. and Tree division, will provide copies of General Liability Insurance with Workers Comp and be responsible for maintaining this coverage through the projects complete.
Cutters Edge reserves the right to subcontract any of the stated work.
General Conditions:
General clean-up of all debris and other light objectionable materials created through landscape visitation will be cleaned up and removed at time of visit. Due to disposal laws no construction material, hazardous materials, paints and oil-based products can be disposed of at county landfills.
Cutters Edge employees will not use any of these items on your property. Any oil or fuel used of by Cutters Edge employees will be properly disposed of.
Cutters Edge cannot be held responsible for damage done under this service agreement, resulting from storms, wind, flood, accidents caused by non-Cutters Edge employees or any other act of nature. Clean up of landscaping debris can be provided at an additional cost. Cutters Edge reserves the right to subcontract any of the stated work.
Damages: Contractor shall not be held responsible for the following:
1. Any damage caused by or to garden hoses left in on the turf or shrubbery
2. Any damage to personal items such as toys, pet items, lawn and garden
tools, extension cords, clothing, lawn furniture, Christmas Lights, or any
other items not associated with a reasonable landscape design left on turf
or shrub areas
3. The normal wear and tear on outdoor carpeting, ceramic, tile, sidewalks,
decorative landscape borders and painted porches or driveways caused by
the use of the power edger, weed eater, or lawn mower. Slight border
damage of these areas is inevitable if the mowing process is to be
performed thoroughly.
4. Any damage to screened-in porches which directly borders turf and shrub
areas without the presence of a kick plate or a landscape border.
5. Any damage to vinyl siding which borders turf and shrub areas without
the presence of a kick plate or landscape border
6. Any damage by or to exposed wiring or piping running from any solid
structure directly to the turf and not protected by shrubbery or a
landscape border
7. Any damage by or to down spouts that do not maintain at least a four-
inch clearance of turf areas
8. Any damage to hidden underground surface wires and or pipes which may
be damaged in the process of mowing and or edging
9. Client, its successors and assigns, hereby agree to hold harmless,
indemnify and defend Contractor for any claims for damages or injury
Agenda Page 41
⚫ Page
3
made by any parties including but not limited to third parties or Client’s
residents, against Contractor for services provided under this Agreement
Payment Terms and Cancellation Policy:
All projects, which exceed ($1,000.00), require a deposit of (50%) prior to commencement. All remaining payments are due upon completion. Delinquent accounts will accrue an additional charge of 1.5% per month until account is current.
If suit is brought to by either party in the event of a default by the customer under the terms of this agreement, including but not limited to the payment and cancellation terms, the customer agrees to pay Cutters Edge the amount of collection and/or legal fees and costs incurred by Cutters Edge in exercising or protecting its interests, rights and remedies under this agreement.
By signing or attaching a company, signed waiver is considered by Cutters Edge Lawn and Maintenance, Inc. that you fully agree with our Service Contract terms:
Authorized Manager Signature ____________________________ Date: _____________
Authorized Manager Print Name____________________________ Date: ____________
Cutters Edge Sales Representative _________________________ Date: ____________
Site Inspection An inspection of the above contracted work must be completed within three business days of last day of service completion. If the inspection is not completed within this period, any callbacks for touchups/changes could have an additional charge. Customer Representative _________________________ Date: ____________ Cutters Edge Sales Representative _________________________ Date: ____________ 2281 College Avenue Office: 954-472--0622 Email: cuttersedgepro@bellsouth.net
Davie, FL 33317 Fax: 954-472-0665 Website: cuttersedgepro.com
Agenda Page 42
4C.
Agenda Page 43
Agenda Page 44
Agenda Page 45
Agenda Page 46
THE CLEAR CR0
Advanced
FOR LAKE MANAGEMENT
ALGAE/AQUATIC WEED CONTROL
WATERWAY ID.
ALGAE TREATMENT
BORDER GRASSES
SUBMERSED AQUATICS
FLOATING AQUATICS
WATER LEVEL
REMARKS
I
TEMPERATURE H 20
DISSOLVED OXYGEN
pH READING
WATER CLARITY
REMARKS:
U Low
ULow
,.Base 8-14
U Poor
U High
U High
UAcid 1-6
ood
ormal
Norma I
fj 7
U Fair
F.
PPM.
advanceclaquatic.com
(954) 596-2127 Fax: (954) 596-21 29
CUSTOMER:
ACCOUNT #:
DATE:
TECH:
WEATHER CONDITIONS:
A f / 7a/
WATERWAY MANAGEMENT REPORT
WATER TESTING (COMBINED AVERAGE)
FISH/WILDLIFE OBSERVATIONS
SPORT FISH
BIOLOGICAL CONTROLrE1SH
OTHER WILDLIFE:
REMARKS: -S
Largemouth Bass
U Triploid Grass Carp
g.ream,,-Catfish
U Mosquitofish
Lake Management • Physical Removal • Fountain Sales and Service Fish Stocking • Wetland Planting and Monitoring • Water Testing
Agenda Page 47
5;- 1
x
'e4 A-1i $ /, fr c 77;. i41
advanceciaquatic.com
(954) 596-2127 Fax: (954) 596-21 29
CUSTOMER:
.J
ACCOUNT #: c.c2
DATE:
TECH: (oiy' / (?4f.
WEATHER CONDITIONS:
WATERWAY MANAGEMENT REPORT ALGAE/AQUATIC WEED CONTROL
WATERWAY ID.
ALGAE TREATMENT
BORDER GRASSES
SUBMERSED AQUATICS
FLOATING AQUATICS
WATER LEVEL
REMARKS:
WATER TESTING (COMBINED AVERAGE)
TEMPERATURE H 20 F. DISSOLVED OXYGEN PPM.
pH READING
WATER CLARITY
REMARKS:
FISH/WILDLIFE OBSERVATIONS
SPORT FISH
BIOLOGICAL CONTROL FISH
OTHER WILDUFE: Dc,L-1, o.e-r1', REMARKS:
r.1I
U High orma I ULow
U High ormaI ULow
UAcid 1-6 U Neutral 7 ase 8-14
U Good ir Li Poor
.frf f
m 9Ca tfi sh
U Mosquitofish
argemouth Bass
U Triploid Grass Carp
Lake Management • Physical Removal • Fountain Sales and Service
Fish Stocking. Wetland Planting and Monitoring • Water Testing
Agenda Page 48
Seventh Order of Business
Agenda Page 49
MEMORANDUM
TO: Board of Supervisors, Griffin Lakes CDD
FROM: Fernand Thomas, Accountant II
CC: Janice Davis, District Manager, Alan Baldwin, Accounting Manager
DATE: May 5, 2020
SUBJECT: March Financial Report
Attached, please find the March 2020 Financial Report. During your review, please keep in mind that the goal is for
revenue to meet or exceed the year-to-date budget and for expenditures to be at or below the year-to-date budget. To
assist with your review, an overview of each of the District’s Funds is provided below. If you have any questions or
require additional information, please contact me at fernand.thomas@inframark.com.
General Funds:
• Total revenues are approximately 93% of the annual budget.
• Non-Ad Valorem Assessments are approximately 92% collected.
• For the current month, year-to-date expenditures are approximately 59% of the annual budget.
Debt Service Fund:
Series 2008
• Total revenues are approximately 93% of the annual budget.
• Non-Ad Valorem Assessments are approximately 92% collected.
• Principal is paid in May and Interest is paid in November and May.
Agenda Page 50
GRIFFIN LAKESCommunity Development District
Page #
FINANCIAL STATEMENTS
Balance Sheet - All Funds ……………………………………………………………………………… 1
Statement of Revenues, Expenditures and Changes in Fund Balance
General Fund …………………………………………………………………………………… 2-3
Notes to the Financials ……………………………………………………………………………………………………………………………………………………….. 4
Debt Service Fund ………………………………………………………………………… 5
SUPPORTING SCHEDULES
Special Assessments - Collection Schedule …………………………………………………………. 6
Cash and Investment Report …………………………………………………………………………… 7
Bank Reconciliation ……………………………………………………………………………………… 8
Payment Register by Bank Account ...………………………...………………..……………………… 9
Table of Contents
Agenda Page 51
March 31, 2020
GRIFFIN LAKES
Community Development District
Financial Report
(Unaudited)
Agenda Page 52
GRIFFIN LAKES
Community Development District
Balance SheetMarch 31, 2020
Governmental Funds
ACCOUNT DESCRIPTION
GENERAL
FUND
SERIES 2008
DEBT
SERVICE
FUND TOTAL
ASSETS
Cash - Checking Account 36,608$ -$ 36,608$
Cash with Fiscal Agent 10,000 - 10,000
Assessments Receivable 316 782 1,098
Allow-Doubtful Collections (316) (782) (1,098)
Due From Other Funds - 7,024 7,024
Investments:
Money Market Account 120,844 - 120,844
Reserve Fund - 161,430 161,430
Revenue Fund - 352,438 352,438
TOTAL ASSETS 167,452$ 520,892$ 688,344$
LIABILITIES
Accounts Payable 1,052$ -$ 1,052$
Accrued Expenses 630 - 630
Due To Other Funds 7,024 - 7,024
TOTAL LIABILITIES 8,706 - 8,706
FUND BALANCES
Restricted for:
Debt Service - 520,892 520,892
Assigned to:
Operating Reserves 30,134 - 30,134
Unassigned: 128,612 - 128,612
TOTAL FUND BALANCES 158,746$ 520,892$ 679,638$
TOTAL LIABILITIES & FUND BALANCES 167,452$ 520,892$ 688,344$
1
Agenda Page 53
GRIFFIN LAKES
Community Development District General Fund
ANNUAL
ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE ($)
ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV)
REVENUES
Interest - Investments 400$ 200$ 666$ 466$
Interest - Tax Collector - - 207 207
Special Assmnts- Tax Collector 125,141 115,617 115,047 (570)
Special Assmnts- Discounts (5,006) (4,373) (4,423) (50)
TOTAL REVENUES 120,535 111,444 111,497 53
EXPENDITURES
Administration
P/R-Board of Supervisors 8,000 4,000 4,800 (800)
FICA Taxes 612 306 367 (61)
ProfServ-Dissemination Agent 1,000 1,000 1,000 -
ProfServ-Engineering 3,000 1,500 - 1,500
ProfServ-Legal Services 8,000 4,000 3,913 87
ProfServ-Mgmt Consulting Serv 17,496 8,748 8,748 -
ProfServ-Property Appraiser 854 854 854 -
ProfServ-Special Assessment 4,501 4,501 4,501 -
ProfServ-Trustee Fees 4,338 4,338 3,578 760
Auditing Services 3,250 - - -
Postage and Freight 175 88 44 44
Insurance - General Liability 10,733 10,733 9,200 1,533
Printing and Binding 674 337 158 179
Legal Advertising 500 250 113 137
Misc-Property Taxes 138 138 138 -
Misc-Assessmnt Collection Cost 2,503 2,225 2,212 13
Misc-Web Hosting 1,600 800 902 (102)
Office Supplies 30 - - -
Annual District Filing Fee 175 175 175 -
Total Administration 67,579 43,993 40,703 3,290
Field
Contracts-Lake and Wetland 3,540 1,770 1,770 -
Contracts-Fountain 900 450 - 450
Contracts-Landscape 6,344 3,172 3,172 -
For the Period Ending March 31, 2020
Statement of Revenues, Expenditures and Changes in Fund Balances
2
Agenda Page 54
GRIFFIN LAKES
Community Development District General Fund
ANNUAL
ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE ($)
ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV)
For the Period Ending March 31, 2020
Statement of Revenues, Expenditures and Changes in Fund Balances
Contracts-Mulch 7,740 7,095 4,670 2,425
Contracts-Irrigation 1,440 720 2,350 (1,630)
Contracts-Pest Control 6,000 3,000 3,000 -
R&M-Grounds 1,000 500 - 500
R&M-Lake 1,140 570 570 -
R&M-Plant Replacement 13,499 6,750 14,965 (8,215)
Misc-Contingency 11,353 10,100 - 10,100
Total Field 52,956 34,127 30,497 3,630
TOTAL EXPENDITURES 120,535 78,120 71,200 6,920
Excess (deficiency) of revenues
Over (under) expenditures - 33,324 40,297 6,973
Net change in fund balance -$ 33,324$ 40,297$ 6,973$
FUND BALANCE, BEGINNING (OCT 1, 2019) 118,449 118,449 118,449
FUND BALANCE, ENDING 118,449$ 151,773$ 158,746$
3
Agenda Page 55
Griffin Lakes CDD
Assets
►
►
Liabilities
►
►
►
Fund Balance
►
Budget Analysis Statement of Revenues
Annual
Budget
YTD
Actual
% of
Budget Explanation
AdministrativeProfServ-Trustee Fees $4,338 $3,578 82% Paid in full.
Insurance-General Liability $10,733 $9,200 86% Paid in full.
Contracts-Mulch $7,740 $4,670 60% Purchase of mulch as indicated in the budget. Pendingproposal will exceed the budget.
Contracts-Irrigation $1,440 $2,350 163% It is higher due to a FY18 invoice being paid in currentyear and repair of broken irrigation lines.
R&M-Plant Replacement $13,499 $14,965 111%Install new plants, East side of perimeter wall South ofentrance, monument sign and entrance median.
Accounts Payable represents invoices received that will be paid in following month.
Account Name
Accrued expenses represents legal services for March 2020.
Due to Other Funds represents amount due from Assessments.
In the General Fund, the District has assigned Reserves for one quarter of a year of Operating Expenses.
Community Development District
Notes to the Financial Statements
Cash with Fiscal Agent represents amount transferred from money market to general fund to cover monthly expenses.
District has one MMA (See Cash & Investments Report for details).
Report Date: 5/6/2020
The notes are intended to provide additional information helpful when reviewing the financial statements.
4
Agenda Page 56
GRIFFIN LAKES
Community Development District Series 2008 Debt Service Fund
ANNUAL
ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE ($)
ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV)
REVENUES
Interest - Investments 200$ 100$ 1,823$ 1,723$
Special Assmnts- Tax Collector 343,466 317,405 315,841 (1,564)
Special Assmnts- Discounts (13,739) (12,007) (12,141) (134)
TOTAL REVENUES 329,927 305,498 305,523 25
EXPENDITURES
Administration
Misc-Assessmnt Collection Cost 6,869 6,108 6,074 34
Total Administration 6,869 6,108 6,074 34
Debt Service
Principal Debt Retirement 160,000 - - -
Interest Expense 166,709 83,355 83,592 (237)
Total Debt Service 326,709 83,355 83,592 (237)
TOTAL EXPENDITURES 333,578 89,463 89,666 (203)
Excess (deficiency) of revenues
Over (under) expenditures (3,651) 216,035 215,857 (178)
OTHER FINANCING SOURCES (USES)
Contribution to (Use of) Fund Balance (3,651) - - -
TOTAL FINANCING SOURCES (USES) (3,651) - - -
Net change in fund balance (3,651)$ 216,035$ 215,857$ (178)$
FUND BALANCE, BEGINNING (OCT 1, 2019) 305,035 305,035 305,035
FUND BALANCE, ENDING 301,384$ 521,070$ 520,892$
Statement of Revenues, Expenditures and Changes in Fund Balances
For the Period Ending March 31, 2020
5
Agenda Page 57
GRIFFIN LAKESCommunity Development District
Discount / Property Tax Collector Gross Series 2008
Date Net Amount (Penalties) Appraiser Collection Amount General Debt Service
Received Received Amount Costs (1) Costs Received Fund Fund
Assessments Levied 468,607 125,141 343,466
Allocation % 100% 26.70% 73.30%
11/15/19 854
11/21/19 77,706 3,301 - 1,586 82,593 22,052 60,541
12/05/19 274,637 11,677 - 5,605 291,919 77,942 213,977
12/08/19 13,422 571 - 274 14,267 3,809 10,458
12/17/19 8,303 307 - 169 8,780 2,344 6,435
01/15/20 9,263 292 - 189 9,745 2,602 7,143
02/14/20 13,124 316 - 268 13,708 3,660 10,048
03/13/20 9,583 99 - 196 9,877 2,637 7,240
TOTAL 406,038$ 16,564$ 854$ 8,286$ 430,888$ 115,047$ 315,841$
% COLLECTED 91.95% 91.93% 91.96%
TOTAL OUTSTANDING 37,719$ 10,094$ 27,625$
(1) Marty Kiar, Property Appraiser, 427 parcels @ $2/parcel
Non-Ad Valorem Special Assessments
(Broward County Tax Collector - Monthly Collection Distributions)
For the Fiscal Year Ending September 30, 2020
ALLOCATION BY FUND
$-
$100,000
$200,000
$300,000
$400,000
$500,000
FY 2019
FY 2020
$468,607$468,607
$108,903
$430,888
23.24%
91.95%
Assessment Chart as of March 31, 2020
Assessment levied
Assessments collected
Percentage collected
Report Date: 4/15/2020 6
Agenda Page 58
GRIFFIN LAKESCommunity Development District
ACCOUNT NAME BANK NAME YIELD BALANCE
OPERATING FUND
Super Checking Non-Profit Account CenterState Bank 0.00% $36,608
Cash With Fiscal Agent 10,000
Business Money Market Account BankUnited 1.75% 120,844
Subtotal $167,452
DEBT SERVICE AND CAPITAL PROJECT FUNDS
Series 2008 Reserve Fund U.S. Bank 0.02% 352,438
Series 2008 Revenue Fund U.S. Bank 0.02% 161,430
Subtotal 513,868
Total $681,320
Cash & Investment Report
March 31, 2020
Report Date: 4/15/2020 7
Agenda Page 59
PostingDate
DocumentType
DocumentNo. Description Amount
ClearedAmount Difference
Outstanding Checks
3/26/2020 Payment 2136 ADVANCED AQUATIC SERVICES, INC 390.00 0.00 390.00
3/26/2020 Payment 2138 CUTTERS EDGE LAWN & MAINTENANCE 1,028.65 0.00 1,028.65
Total Outstanding Checks...................................................................................................................... 1,418.65 1,418.65
G/L Balance 36,608.26
Bank Account No. 6606
Statement No. 03-2020
Statement Date 3/31/2020
Statement Balance 38,026.91G/L Balance (LCY) 36,608.26
Difference 0.00
Ending G/L Balance 36,608.26
Subtotal 36,608.26
Outstanding Deposits 0.00
Negative Adjustments 0.00
Positive Adjustments 0.00
Subtotal 38,026.91
Outstanding Checks 1,418.65
Ending Balance 36,608.26
Differences 0.00
CenterState Bank GF
Bank Reconciliation
Griffin Lakes CDD
8
Agenda Page 60
Fund
No.
Check /
ACH No.Date Payee Invoice No. Payment Description Invoice / GL Description G/L Account #
Amount
Paid
GENERAL FUND - 001
001 114 03/26/20 GRIFFIN LAKES CDD 03.20.2020 TRANSFER FUNDS TO CHECKING 9534 Cash with Fiscal Agent 103000 $10,000.00
001 2122 02/06/20 CUTTERS EDGE IRRIGATION SYSTEMS INC. 9525 IRRIGATION INSTALLATION 05/24/2018 Contract-Irrigation 534073-53901 $783.83
001 2123 02/11/20 ADVANCED AQUATIC SERVICES, INC 10534811 FEB LAKE MAINTENANCE Contracts-Lake and Wetland 534021-53901 $390.00
001 2124 02/11/20 BILLING, COCHRAN, LYLES, 160175 MONTHLY GEN COUNSEL DEC 2019 ProfServ-Legal Services 531023-51401 $350.00
001 2125 02/11/20 CUTTERS EDGE IRRIGATION SYSTEMS INC. 39221 FEB 2020 LANDSCAPE/PEST CONTROL MAIN Contracts-Landscape 534050-53901 $528.65
001 2125 02/11/20 CUTTERS EDGE IRRIGATION SYSTEMS INC. 39221 FEB 2020 LANDSCAPE/PEST CONTROL MAIN Contracts-Pest Control 534125-53901 $500.00
001 2125 02/11/20 CUTTERS EDGE IRRIGATION SYSTEMS INC. 11201 IRRIGATION WET CHECK TEST Contract-Irrigation 534073-53901 $120.00
001 2128 02/17/20 BILLING, COCHRAN, LYLES, 155595 MARCH 2019 GEN COUNSEL ProfServ-Legal Services 531023-51401 $820.00
001 2129 02/19/20 CUTTERS EDGE IRRIGATION SYSTEMS INC. 11277 WET CHECK 02-2020 Contract-Irrigation 534073-53901 $120.00
001 2130 02/25/20 INFRAMARK, LLC 48982 MANAGEMENT FEES- FEB 2020 ProfServ-Mgmt Consulting Serv 531027-51201 $1,458.00
001 2130 02/25/20 INFRAMARK, LLC 48982 MANAGEMENT FEES- FEB 2020 Printing and Binding 547001-51301 $13.50
001 2130 02/25/20 INFRAMARK, LLC 48982 MANAGEMENT FEES- FEB 2020 Misc-Web Hosting 549915-51301 $137.33
001 2131 03/06/20 CUTTERS EDGE IRRIGATION SYSTEMS INC. 11298 MARCH 2020 IRRIGATION WET CHECK Contract-Irrigation 534073-53901 $120.00
001 2132 03/13/20 BILLING, COCHRAN, LYLES, 160803 JAN 2020 GEN COUNSEL ProfServ-Legal Services 531023-51401 $550.00
001 2133 03/13/20 CUTTERS EDGE IRRIGATION SYSTEMS INC. 11330 Irrigation Repair Parts from Feb Inspection Rotors, Heads, Nozzles 534073-53901 $62.69
001 2135 03/19/20 INFRAMARK, LLC 49754 Management Fees Mar 2020 Base Management Fee Mar 2020 531027-51201 $1,458.00
001 2135 03/19/20 INFRAMARK, LLC 49754 Management Fees Mar 2020 Reimbursable Expense Feb 2020 541006-51301 $15.60
001 2135 03/19/20 INFRAMARK, LLC 49754 Management Fees Mar 2020 Reinb. Copies Feb 2020 547001-51301 $29.65
001 2135 03/19/20 INFRAMARK, LLC 49754 Management Fees Mar 2020 Website Administration Mar 2020 549915-51301 $137.33
001 2136 03/26/20 ADVANCED AQUATIC SERVICES, INC 10535023 MAR 2020 LAKE MAINTENANCE MAR LAKE MAINT 03/17 TREATMENT 534021-53901 $390.00
001 2138 03/26/20 CUTTERS EDGE LAWN & MAINTENANCE 39465 MAR 2020 LANDSCAPE/PEST SERVICE Mar 2020 Turf & Landscape Maint 534050-53901 $528.65
001 2138 03/26/20 CUTTERS EDGE LAWN & MAINTENANCE 39465 MAR 2020 LANDSCAPE/PEST SERVICE Mar 2020 Outdoor Pest Control 534125-53901 $500.00
001 2126 02/14/20 MADELINE T. DICOMO PAYROLL February 14, 2020 Payroll Posting $184.70
001 2127 02/14/20 PETER A. MAROCCO PAYROLL February 14, 2020 Payroll Posting $184.70
001 DD00201 02/14/20 TERESA B. WEST PAYROLL February 14, 2020 Payroll Posting $184.70
001 DD00202 02/14/20 BENNY BARAK PAYROLL February 14, 2020 Payroll Posting $184.70
001 DD00203 02/14/20 LINDA M. ARMSTRONG PAYROLL February 14, 2020 Payroll Posting $184.70
Fund Total $19,936.73
SERIES 2008 DEBT SERVICE FUND - 202
202 2134 03/17/20 GRIFFIN LAKES-C/O U.S BANK N.A. 03.10.2020 ASSESSMENT TRANSFER Due From Other Funds 131000 $16,409.61
Fund Total $16,409.61
Total Checks Paid $36,346.34
(Sorted by Check / ACH No.)
Payment Register by Fund
For the Period from 2/1/2020 to 3/31/2020
GRIFFIN LAKES COMMUNITY DEVELOPMENT DISTRICT
9
Agenda Page 61
Eighth Order of Business
Agenda Page 62
DRAFT
UNAPPROVED DRAFT
MINUTES OF MEETING
GRIFFIN LAKES
COMMUNITY DEVELOPMENT DISTRICT
The regular meeting of the Board of Supervisors of the Griffin Lakes Community Development
District was held Thursday, February 13, 2020 at 12:30 p.m. at Villas at Harbor Isles HOA Offices, 2317
Clipper Place, Fort Lauderdale, FL 33312. Present and constituting a quorum were:
Benny Barak Chairperson
Peter Marocco Vice Chairperson
Linda Armstrong Assistant Secretary
Madeline DiComo Assistant Secretary
Teresa West Assistant Secretary
Also present were:
Janice Eggleton Davis District Manager
Ken Cassel District Manager
Vanessa Steinerts District Counsel
Harry Goldberg HOA Manager
The following is a summary of the discussions and actions taken at the February 13, 2020 Griffin
Lakes Community Development District’s Board of Supervisors Meeting.
FIRST ORDER OF BUSINESS Call to Order and Roll Call
o Ms. Davis called the meeting to order and called the roll.
SECOND ORDER OF BUSINESS Public Comment on Agenda Items
o There being none, the next item followed.
THIRD ORDER OF BUSINESS District Manager’s Report
A. Consideration of Resolution 2020-02 Designating Janice Eggleton Davis as Secretary
of the Griffin Lakes Community Development District
o Ms. Davis noted this resolution designates her as your Secretary of the Griffin Lakes Community
Development District to replace George Miller, your former District Manager and Secretary.
On MOTION by Ms. Armstrong seconded by Ms. West with all in favor
Resolution 2020-02 designating Janice Eggleton Davis as Secretary of the
Griffin Lakes Community Development District, was adopted, 4-0
o Ms. Davis gave a brief overview of her background.
Agenda Page 63
February 13, 2020 Griffin Lakes CDD
UNAPPROVED DRAFT 2
B. Discussion of Griffin Lakes Landscape Report
o Mr. Cassel thought Michael Cihal of Cutter’s Edge would be in attendance and give a report. It
was noted that Thursdays are not a good day for Mr. Cihal. Ms. Davis can check with him before
each meeting and then give the Board an update.
o The Board discussed the plant replacement that had been done recently. Ms. Armstrong noted that
it was looking very good.
Let the record reflect, Mr. Barak joined the meeting.
o Ms. West discussed the need for grass where a leak repair had been made. Mr. Goldberg noted that
he had already ordered sod to address this.
o Ms. DiComo noted we do not get check registers and invoices each month. Frequently, we get a
few months at one time.
o Ms. Davis noted the check register is only covering checks that were written in January. For
Inframark, we do not process our December services invoice until January 2nd. Generally, law
firms bill a month or so behind. Sometime in January we would expect to get their December
services bill to pay.
o In answer to a Supervisor question, Ms. Davis noted our budget year is from October 1st through
September 30th. That is for all community development districts, by Statute.
FOURTH ORDER OF BUSINESS Attorney’s Report
o There being no report, the next item followed.
FIFTH ORDER OF BUSINESS Supervisors’ Requests
o Ms. Armstrong noted the Griffin Lakes budget is very small. She asked Ms. Davis to make sure
everything is appropriate and asked her to advise about the bond, what the interest rate is and
wanted Ms. Davis’ opinion on how they are doing on paying it off.
o Ms. Davis noted you can see the interest rate in your budget document where your amortization
schedule is. For some bonds, the rates are variable and change at different times depending on
what period you are in the bonds. It looks like you did a refinancing in 2008.
o Mr. Cassel noted we did a refinancing in 2008. We took advantage of the rate structure back then.
o Ms. Davis noted to do a bond refinancing, there are Costs of Issuance you must pay. You must
hire bond counsel, you have trustee fees, you must pay for an assessment methodology update,
etc. The underwriter’s fee is typically 1-1/2% to 2% of whatever the bond amount is.
o Further discussion ensued on the bonds and interest rates. Ms. Davis will investigate this further.
Agenda Page 64
February 13, 2020 Griffin Lakes CDD
UNAPPROVED DRAFT 3
o Mr. Goldberg asked who does the collection work?
o Ms. Davis responded the Tax Collector. For the CDD, you use the Uniform Collection Method,
which uses the County Tax Collector to collect it. If you have people who do not pay their taxes
by June 1st, there is a Tax Certificate Sale. That is one of the benefits of the CDD. Mr. Cassel
reminded the Board that it was one of the reasons the CDD had taken over the perimeter
landscaping.
o Mr. Barak asked as far as the whole landscaping situation up front, what did we decide to do? Put
sod?
o Mr. Cassel responded yes, on the inside.
o Ms. West noted that is what we decided, but it looks a little bare.
o Mr. Cassel noted that was the decision made with the dollars we had available to spend.
o Ms. Armstrong noted we can start planning now, and they start planting in October.
o Mr. Cassel noted we will get Mr. Cihal, Mr. Goldberg and Ms. Davis involved. Due to the heat,
shade and iguanas, some of the things you think will grow or should grow, don’t and then some of
the things you do not think will grow, grow great. We will look at what we can budget, we can
move line items around, and make sure we have the funds available at October 1 when the new
budget year begins.
o Mr. Barak noted there had been talk of a mural, but maybe we can put some LED lighting there so
it will not look so bare.
SIXTH ORDER OF BUSINESS Audience Comment Period
o None.
SEVENTH ORDER OF BUSINESS Approval of Financial Report and Check
Register
o Ms. DiComo asked why there were checks made out for the attorneys for time worked by Dennis
Lyles and Michael Pawelczyk for $200 an hour.
o Ms. Steinerts explained it may have been for review of the agenda, internal meetings, review of
legislative items, correspondence, etc.
o Mr. Cassel and Ms. Davis further explained the numerous reasons why other attorneys at the firm
worked on the District’s matters.
On MOTION by Ms. Armstrong seconded by Mr. Barak with all in favor
the financial statements were approved as presented.
Agenda Page 65
February 13, 2020 Griffin Lakes CDD
UNAPPROVED DRAFT 4
EIGHTH ORDER OF BUSINESS Approval of the Minutes of the January 9,
2020 Meeting
o Ms. Davis asked for any additions, deletions or corrections to the minutes. Several items were
noted with attributing Mr. Goldberg’s comments to Mr. Cihal. These edits will be incorporated.
On MOTION by Ms. Armstrong seconded by Ms. West with all in favor
the minutes of the January 9, 2020 meeting were approved as amended.
NINTH ORDER OF BUSINESS Adjournment
There being no further business, the meeting was adjourned.
On MOTION by Mr. Barak seconded by Ms. West with all in favor the
meeting was adjourned.
___________________________ ___________________________
Secretary/Assistant Secretary Benny Barak, Chairperson
Agenda Page 66
top related