google drive/docs for classrooms - a short introduction
Post on 13-Jun-2015
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Great
Another Technology Demonstration
Google Drive/Google Docs
● Our Google Apps for Education Accounts
● Where to click/what to click on
● Adding files/folders
● Sharing files/folders
● Students using docs - Collaboration
● Teachers using docs - Commenting
To log in go to www.google.com.au
firstname.lastname@scotch.vic.edu.aupassword: Firstname12345
Capital letter on first name, ID number for numbers
Your Google Apps for Ed Account
Is already set up and waiting
Google Sign in Page
Google Drive
A cloud storage app
Access it via the web https://drive.google.com● can also install on tablets, smartphones,
laptops (like dropbox)● auto-synchronises
Tip: With Google Drive, the best browser to use is Chrome, worst to use is IE - some features just won’t work
Google Drive Home Page
Drive: Creating Files, Creating FoldersFiles● Start - Create ● Find - Search box and Details and
activity● Rename● Save - auto● Delete - right click, tick, within file
Folders● As above as well as
o Move file into the foldero Colour code - for fast ID
Google Docs
An online word processor
https://docs.google.com/Blue Tab at Top Left = Home Button
Google Docs Home Page
Google Docs - Some Handy Tools
Tools ● Research
Add-ons ● Easy Bib
Google Docs Templates Gallery
https://drive.google.com/templates
Adding Word Docs/pdf files to Google Drive
● is possible (drag/drop)o can open/share Word/pdf docs o cannot edit/comment on them
Sharing Files, Sharing FoldersSharing with Other Google Docs Users
● Tick to share● Right click to share● Open doc and shareSet your permissionsNotify by email (or not)Tip: shared files/folders can disappear - copy to your own drive to be safe. When dragging and dropping, files land in My Drive: main section
Sharing Files, Sharing Folders
Sharing with Someone who Doesn’t Use Google Docs ● you need to convert the doc to make it
available for themIn Drive Home page:
1. Right click on file to access the Share drop down options
2. Choose: Email as Attachment3. Choose: Attach as Word doc or pdf
Collaborative Docs/Files
● Can see who’s viewing● Personalised cursors when editing
o chat currently appears to be disabled● Auto changes in real-time● Revision history
o Got to >> All changes saved in Drive - changes options
● Editing options
Collaborative Docs: To own or not?
Options: 1/ Create then share with student/s
● makes you the owner - in control of permissions
2/ Students create file then share with you (teacher)
● students must set permissions to allow you to edit/comment
CommentingComment button top right hand corner● a great way to offer feedbackNote: ● email notifications go out every time a
change/comment is madeFor teachers - this is too many emails!Set notifications:● Under Comments >> Notifications
o choose - Replies to you or None
There, that wasn’t so bad ...
… was it?
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