google drive
TRANSCRIPT
Open Google Drive
• Go to google.co.nz • Click Sign in
• Type in your email• Type in your password• Click Sign In
• Click Drive
Google Drive
My Drive• This is where all the files are
that you have madeShared with me• This is where all the files are
that have been shared with youStarred• Stores the files that you have starredRecent
Google DriveClick on MoreActivity
Trash• See what you have trashedOwner, type, more• View by type of file or
select the type of fileand a list of those fileswill appear
Download Google Drive• Download all your Google
Docs to your hardrive
Create New Document
• Click on Create• Choose Document• Click on Untitled
document and type a name for your file
• Click OK
Note: the pages will save automatically every few seconds or so
Click on the page to type
Start at Google Drive Home page
Set the default page size
• Go to File- Page Setup
• Change your margins
• Change your Paper Size
• Click on ‘Set as default’
Add a Picture
• Go to Insert –Picture or click on the Picture button • Click on Choose an
Image to upload• Click Open and then
upload• Resize by clicking and
dragging on the corners• Right click on picture to
hyperlink to a website
Fixed position and inline
• Default…the picture will fit on the page in an ‘inline with text’ position
• If you would like to move the picture around then select ‘Fixed position’
Add a Webcam picture
• Go to Insert –Picture or click on the Picture button • Click on Take a Snapshot• Click Allow and Close• Click on Take Snapshot• Take a few and then select
the one you want to useand click Select
• Resize by clicking and dragging on the corners
Add a Picture from Google
• Click on the picture
• Click on Full Size image
• Click on URL, highlight and copy
• Go back to Google Doc, click on Insert Picture
• Click on By URL• Paste into URL box, click Select
Add a Picture from your album
• Click on Insert a picture• Click on a folder of
photos• Click on the picture
you will use and then click Select
If you have a blog and you have uploaded photos to it then you have access to them
Add a Picture from your Drive
• Click on Insert a picture• Click on Google Drive• Click on My Drive• Click on the picture
you will use and then click Select
If you have downloaded Google Drive to your computer, you can add your photos by clicking and dragging the folder of photos onto the Google Drive folder.
Add a Picture using Research
• Type in the research term• Click on the scroll arrow to
see more graphics• Click and drag the picture of
your choice onto the Google Doc
One of the new features of Google is the Reference tool. Go to Tools - Research
Hyperlink a Picture
• Click on the picture • Right-click on
the picture• Click on Link
• Paste in the Internetaddress that the photo will link to
Hyperlink to a Website
• Hyperlink to websites by highlighting text and then clicking on the Hyperlink button
• Paste in the address, click OK
Quick tip:Paste the internet
address straight onto the page and press the
Space bar after. The link will be highlighted.
Hyperlink to an email
• Hyperlink to email addresses by highlighting text and then clicking on the Hyperlink button
• Type in the email, click OK
Quick tip:Paste the email address straight onto the page and press the Space
bar after. The link will be highlighted.
Insert a Bookmark
• A Bookmark is a pointer that you can hyperlink to• Before you hyperlink, click on where the bookmark will go in a
document• Go to Insert Bookmark, repeat for other ‘Bookmarks’• Link to the Bookmark by
highlighting text (to hyperlink)or photos, click on the Hyperlink button andchoose Bookmark
• Select the BookmarkClick OK
Research Tool• Go to Tools – Research• Type in Research wordTo add a picture• Click and drag the picture of your
choice onto the Google DocSee a Preview• Click on Preview
to see a preview of the webpage
Insert a Link• Inserts a hyperlinked link on your Doc
Cite• Inserts a footnote citing the website
Typing tricks
• Type 3/4 press space, converts to ¾
• Type (c) press space, converts to ©.
• Create your own autocorrects, click Tools - Preferences, and enter words into the list.
• Click OK
Features
• Save a copy of a file by going to File – Make a Copy, you can make copies of files that other people have allowed you access to
• Look at previous versionsby going to File – SeeRevision History
Click on a revision date, the colours show who edited
and what they changed.
Features
• Download a Google Doc toyour computer
• Go to File – Download as• Choose a setting• You will be asked if you would
like to Save the file or Openwith…
Printing
• Go to File – Page Setupto set your printing options
• If you want Page numbers to show then press cancel and go to Insert page number (choose from Top of page or bottom of page)
• Go to File – Print• Click Print, check the
settings and then click Print
Insert drawing
• Go to Insert – Drawing• Use the Drawing tools to create graphics• Use the Shape tools to create mindmaps or flow charts• Add text or pictures by clicking on the
text button or picture buttonClick Save and Close
when finished
Adding Comments• Highlight the text • Go to Insert – Comment• Type and click Comment• Add to discussion, click on the comment.
add new post, click Reply• Others can add to the comments by
following the above instruction• The discussion can be resolved and
removed from the page but can still be accessed through the Comments button
Adding Comments• The discussion can be resolved and
removed from the page by clicking on the comment and selecting Resolve
• It can still be accessed through the Comments buttonand selecting ‘Show Comment Stream’
• You can read the comment or you can choose to reopen the comment stream
Adding Footnotes
• Click at the end of the word that the Footnote refers to• Go to Insert – Footnote• Type in the Footnote (you are take to the bottom of the
page• When you return to the
top of the page there will be a number after the word you last clicked on relating to the footnote
• If you want to delete a footnote, delete text in the usual way
Insert Special Characters
• Click where you would like the symbol to go
• Go to Insert – Special Characters• Click on a character• Click on OK
Insert Horizontal Line
• Click where you would like the line to go• Go to Insert –Horizontal Line• It will appear
• Click where you would like to insert the page break• Go to Insert – Page Break
Insert Page Break for Printing
PaginatedDefault view is paginated, go to View –Document view – Compact if you would likeYour document to flow
Add a Header and a Footer
• Go to Insert – Header or Insert - Footer• Type in a heading, change fonts, styles, size and
colour, insert symbols or pictures
Add Table of Contents
• Make headings in your document by highlighting the text that is going to be a heading
• Go to Normal Text dropdown menu and select one of the heading formats (repeat for all headings)
• Click where the Table of Contents will go• Go to Insert – Table of Contents• The Table of Contents will appear• If you add more headings click on the refresh button to add
more headings
Extras
• Translate the document into another language
• Go to Tools – Translate Document
• Choose a Language from the dropdown menu
• Click OK• You will return to a copy of
the document and it will be fully translated
Extras
• Find a definition of a word
• Highlight the word• Go to Tools – Define • The definition will
appear • Find word count of your document
• Go to Tools – Word Count• The Word Count will appear
• Insert a Table by going to Table – Insert Table
• Click and drag to select number of cells
• Type in cells
Tables
Format Tables
Border Colours• Click in a cell• Go to Table –Table
Properties• Under Table Border select
a colour and line width, click OK
Cell Colours• Highlight the cells to be
coloured• Go to Table – Table Properties• Click on Cell Background Colour, select a colour• Click on OK
Format Tables
Cell Dimension• Click in a cell or highlight
columns or rows• Go to Table – Table
Properties• Set desired Column width
by typing in a number• Set desired row height by
typing in a number• Click OK
More with tables
• Insert pictures• Click in a cell, click on
Insert Image• Click on Choose File, find
a picture, click Open, then click OK• The picture will be in the table• You may need to resize the picture
Add, delete rows or columns
• Click in a cell• Go to Table and select
Upload Files
Click the Upload button.Click on Files or FolderIf you are using a browser other than Chrome then…To load a folder you will need to do the following(Click on Enable folder upload)You may get this messageInstall the applet as instructed
Start at Google Docs Home page
Upload Files
Click the Upload button.Click on FilesClick Open.
Start at Google Docs Home page
Click on the file name when upload is finished, click on the file name to view.
More extras
Change your View• Click View - Compact Controls• This will give you more space to edit with• Go back to View – Compact Controls to revert
to original view
Share
You can share documents with others• Click on the Share button• Type in the email addresses
of the recipients or click onchoose from Contacts (seemore about this on next slide)
• Click Share and Save• Click Done
Share
You can share documents with others and send as a group• Click on the Share button• Click in the Add People
click on Choose from Contacts
Click on Search and start typing a name, clickon it if it is the right name continue until you have all the names you require. If you want to make them a new group then click on Saveas Group.Click Done. Click and Share and Save. Click Done.
For more choices see
following slides.
Share
You can share documents with others and send as a group• Click on the Share button• Click in the Add People
click on Choose from Contacts
Click on a group
Click on All next to Select. If you want to make them a new group then click on Saveas Group.Click Done. Click and Share and Save. Click Done.
Publish and Embed
Embed your documents into a Wiki or Blog• Go to File – Publish to the Web
• Click on Start Publishing
• Click OK
Publish and Embed
Embed your documents into a Wiki or Blog• You can copy the link
to send to others so that they can access the document
OR• Copy the embed code to embed
into wikis and blogs• Click Close
Embed Doc in Wiki
• Click on the Edit button in your Wiki• Click on the Widget button in the toolbar and
then Other• Paste the code in• You might have to add a little bit extra code to
set the size of the Google Doc
Embed Doc in Blog
• Click on the HTML button in your blog• Click where the Doc is going to go• Paste the code in• You might have to add a little bit extra code to
set the size of the Google Doc
Organise files and folders
• Click on Create• Click on Folder• Type in a name and
click OK
If you are already clicked on a folder, this new folder will
go in it.
Organise files and folders
• Select one or more files• Click on the Folder icon• Select which folder the
files will go into
• The second method isto drag the files ontothe folders
There are 2 ways to organise your files
1.
2.
Share folders
• Click on a folder and thenclick on the arrow at theend of the folder
• Click on Share and Share again
• Type in the email addressesof the recipients or click onchoose from Contacts
• Click Done