general assembly meeting - ebmt · science education patient care • 306 ongoing projects • 63...

www.ebmt.org #EBMT17

General Assembly Meeting President’s Activity Report - Mohamad Mohty

Treasurer’s Activity Report - Jürgen Kuball

Secretary’s Report - Rafael Duarte

Election Results - Rafael Duarte

Marseille, March, 2017

www.ebmt.org #EBMT17

President’s Annual Activity Report for

2016

Mohamad Mohty

General Assembly Meeting - Marseille, March, 2017

3

The EBMT at a glance

• Board

• Scientific Council =

11 Working Parties

• 7 Committees

• Nurses Group

• Board of Counsellors

• 29 Honorary Members

• 52 EBMT Staff members

in 4 offices

SCIENCE

EDUCATION

PATIENT CARE

• 306 ongoing projects

• 63 publications in peer-reviewed journals

• 102 oral presentations at international meetings

(ASH, EHA, BMT Tandem)

• 39,000 transplants reported to the Registry

• 42,171 HSCT reported to the Activity Survey in

2015

• Organisation of the first “International

Transplant Course”

•24 educational events with > 1,300 attendees

• 4,750 delegates at EBMT 2016

STANDARDS & ACCREDITATION JACIE

• 58 received applications

• 64 performed inspections

• 72 awarded accreditations

NURSING

• Educational meetings

• Materials: new Textbook for Nurses

• Collaborative research projects

• Collaboration including training courses in China

and India

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SCIENCE

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Research projects

• The Working Parties use data from the EBMT patient Registry to perform three types of

clinical research:

1. Retrospective studies

2. Prospective non-interventional studies (NIS)

3. Prospective interventional studies (Prospective Clinical Trials)**

306 ongoing projects

• ** New EBMT Unit for Prospective Clinical Studies:

1. Important increase in the number and complexity of our prospective non-

interventional studies (NIS) in multiple working parties.

2. Centralisation of all the prospective clinical study activities in the Leiden Data Office.

3. Specific studies will be carried out in both Leiden and Paris DO to facilitate closer

dynamics between statisticians, data managers and the working parties involved in

different studies.

7

The EBMT Registry (1/3)

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Allo Auto

Type of transplant by year

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• Data sharing – AGNIS project

o The new Med-A has been mapped to the new CIBMTR form (TED)

o Data of approx. 20,000 registrations from 46 centres were forwarded by the EBMT to CIBMTR during 2016

o 4 TED related data collection forms were automated

– HLA

o HLA data were reported to > 12,000 transplants

o Increase mainly due to the upload of HLA data coming from Anthony Nolan donor Registry

• Data collection and quality

– Med-A: Med-B harmonisation with new Med-A completed and the manual has been

updated

– Paper free: data entry of standard paper forms - MED-A, MED-B, HLA and Follow Up – is

no longer be offered by EBMT. The objective is to increase the quality of the database

– Cell Therapy: New forms for the collection of cell therapies have been implemented

in the Registry. The Data collection forms are ready for data entry

The EBMT Registry (2/3)

9

• Elsevier has been appointed on February 1st 2017 to work on the new registry

system.

• The development will be based on MACRO, a powerful, flexible and user friendly

Electronic Data Capture (EDC) system that can be customised further to meet

EBMT Registry requirements.

Registry upgrade: new system (3/3)

10

Transplant Activity Survey 2015 (1/2) Trends:

•Highest number of HSCT reported: > 42,000 HSCT

•Continued increase in haploidentical HSCT in both BM and PBSC

•Continued decrease in cord blood use in malignant disease but not in NMD

•Continued increase in DLI - 11% since 2014

11

Transplant Activity Survey 2015 (2/2)

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EDUCATION

24 Educational

Events

15

• 250 attendees

• Young physicians featured their work by presenting clinical case reports.

16 reports were presented in total to illustrate the seminal lectures.

• The EBMT-ITC is part of a broader initiative, which will encompass the launch of

a specific high level “EBMT stem cell transplant physician curriculum”

The 1st International Transplant Course

9-11 September 2016 in Barcelona, Spain

16

PATIENT CARE

17

JACIE - In 2016, joint-highest number of inspections

(64) and record of accreditation awards (72)

2012 2013 2014 2015 2016

Reacc. 2 0 4 4 8 6

Reacc. 1 15 12 16 17 33

Initial 32 26 27 25 33

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JACIE event 2016

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• Education

– 500 nurses attended the 32nd Meeting of the Nurses Group in Valencia

– Educational Meeting on “Transplant procedures update for physicians and nurses operating in JACIE accredited

transplant centers with focus on competency maintenance”.

o New online platform, certified by EBMT and JACIE, including e-sessions and lectures

• Materials

– The EBMT Texbook for Nurses (will be released late 2017):

o Comprehensive and informative guide covering all aspects of transplant nursing.

– VOD learning programme and practical guides on PNH

• Research

– Rolling programme of research co-ordinated by the Research Committee

• Collaboration

– 9th International Study Day

– 1st International Research Nurse Day

– Training courses for HSCT nurses in China and India

– 5th EBMT training course for paediatricians and paediatric nurses on HSCT in children and adolescents

The Nurses Group - Committed to patient care

through education, research and international network

collaboration

20

EBMT Annual Meeting 2017

EBMT Annual Meeting 2018

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• +/- 5,000 delegates

• 1,067 accepted high quality abstracts

• 32 industry symposia sessions

• 57 educational sessions

• 22 workshops

• 4 plenary sessions

• 27 oral sessions

• 8 How do I ...? Sessions

• 18 Meet the expert sessions

• 11 working party sessions

The 43rd EBMT Annual Meeting in figures

22

Awards

• Opening session – Van Bekkum Award – sponsored by EBMT

– Basic Science Award – sponsored by Cryostem

• Poster session – 10 Best Young Abstract Awards – sponsored by EBMT

• Presidential symposium – Honorary Members

– Clinical Achievements

• Lymphoma Working Party session – Jian-Jian Luan for Lymphoma Transplant Research – sponsored by the EBMT LWP

• Cellular Therapy and Immunobiology Working Party session – Jon J. van Rood Award – sponsored by EBMT

– Joint ISCT-EBMT Award for best abstract in cellular therapy

• Closing session – Nature Publishing Award for Best Clinical & Science Posters - sponsored by Nature Publishing Group

• Nurses Group closing session – Best Oral presentation

– Best Poster

23

Young Ambassadors #EBMT17

24

Upcoming Annual Meeting

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• Members will be invited shortly to submit a bid to host the 2021 Annual Meeting

• The mail of “Invitation to bid” will be sent to all EBMT Centres at the beginning of June 2017

• Eligibility criteria, bid specification document and overview of the EBMT Annual Meeting will be then available on the EBMT website

• If interested, please inform EBMT Executive Office in Barcelona

• Submission deadline for complete bid documents: 30 September 2017

For more information, please visit the education section on www.ebmt.org

Bids for EBMT Annual Meeting 2021

26

Acknowledgements to …

27

The EBMT Scientific Council Chairs

28

EBMT Staff

29

Our Congress President 2017 Christian Chabannon

30

The outgoing Chairs and Board Members

Francesco

Lanza

STWP Chair

Aleksandra Babic

Nurses Group

President

Andrew

Gennery

IEWP Chair

Rafael Duarte

CQLWP Chair

31

Our Corporate Sponsors

www.ebmt.org #EBMT17

Treasurer’s Annual Activity Report for

2016

Jürgen Kuball

General Assembly Meeting - Marseille, March, 2017

33

Unqualified Opinion

The EBMT is maintaining its high standard of modern management and

has, for the second time, obtained an “unqualified opinion”, we can be

proud! This demonstrates that the EBMT is improving its financial stability

and provides assurance that money is spent and allocated according to our

mission.

What is an “unqualified opinion”? It is an independent auditor's judgment

that a company's financial records and statements are fairly and

appropriately presented, and in accordance with Generally Accepted

Accounting Principles (GAAP).

Our impression in

2016

Our impression in

2015

Our impression in

2014

Our impression in

2013

Our impression in

2012

Governance and compliance -

Financial statement closing process -

Taxes

Treasury

Expenditures

Revenues:

• Annual Meeting - -

• Clinical Trials/ research projects

• Accreditation Fee - -

• Memberships - -

• Educational events -

• Sponsoring - - - -

Personnel

Automation -

35

Improvements to be made in 2017

However, the hard work isn’t over yet, we still need to ensure the following 2

priorities are executed:

1. Study Budget Follow Up = the multiyear grants are still not followed up

on a regular basis.

2. Tax Control = Since 2014 the EBMT is acting on the flow chart of the tax

control framework and will further implement this framework into the

financial policy of the EBMT in 2017 in order to allow a thorough

discussion with all local tax authorities.

36

EBMT has closed for a third consecutive

year with a positive result

This improvement of our financial

outcome in the last years is due to:

• better results on the income

from the Annual Meeting

• and last but not least a better

capacity of the organisation to

be in full control and follow up

on its activities

37

EBMT keeps its Mission ratio

In 2016 the EBMT maintains that

83% of its expenses has been

dedicated and allocated to its

mission (studies, registry,

accreditation and education) and

the remaining 17% allocated to

management (board and executive

office expenses).

38

38

https://www.charitywatch.org/charitywatch-

criteria-methodology

American Red Cross A-

Cancer Research Institute A

City of hope A-

39

The EBMT continues to develop and build on its strategy

for diversification and retention of resources

EBMT also works hard to assure its

‘non-earmarked’ income (Membership,

Sponsoring, Annual Meeting) covers

the structural cost of the Society

(Registry and Management) and

investment in non-commercial

academic retrospective and

educational studies/activities through

our Working Parties (WPs).

Our ‘earmarked’ income comes from

Pharma grants, which are allocated to

specific educational studies/activities

for our Clinical Trials Office and WPs

40

Financial directions

Professionalising educational events

As part of our mission to professionalise all our educational events, the EBMT Board has taken the strategic

decision to start a process to fully in-house all education events including the annual meeting management

until 2020. As a first step, all accounting and financial flows have been centralized within the EBMT and plans

are underway to further invest in a team to support all educational events.

Investing in “structural innovation”

Over the last few years and in 2016, the board has earmarked more than 300k Euros per year for structural

innovation. As a consequence of this strict financial policy, we have achieved earlier than anticipated a major

financial milestone, which has allowed us to commit to and start on the urgently needed new registry.

Consequently our budget for “structural innovation” will from now on not only be dedicated to the registry but

also open for other innovative tools, which need a startup funding such as new educational tools. We are

inviting all our members to get creative with any suggestions!

41

Financial directions

Stay connected with EBMT

Part of our positive outcome will be used to upgrade our appearance in the World Wide Web during 2017.

This new web appearance will also allow EBMT to integrate future educational tools.

Further professionalizing JACIE

JACIE is an ongoing success story of EBMT. In order to keep up with our success and the increasing

numbers of accreditations, as well as all new developments in quality management, we plan to strengthen

our JACIE team in Barcelona as well improve support to our valuable inspectors. In addition, EBMT will

embark on supporting a project to better allow benchmarking for centers. However, this further

professionalization has meant an increase in accreditation fees, which has been approved by the Board of

Association and will be implemented in 2017.

Tax control framework

Since 2014, EBMT is improving the Tax management and will further implement a new Tax framework into

the financial policy of the EBMT in 2017 with our partner E&Y in order to allow a thorough discussion with all

local tax authorities.

42

Financial conclusions

In 2016, EBMT has successfully achieved full control of all financial aspects, which will pave

the way forward in 2017 as EBMT embarks on long-term obligations such as the new registry,

new webpage and JACIE. With this full control of all financial aspects, the Board has agreed to

invest 1.200K€ in the new registry, with the project starting in 2017. EBMT will be closing the

year 2016 with a total expense of 2.906€ and a total income of 4,654K€, which means a total

positive balance of 1.748K€. The net profit of 1.748K€ will be returned to the reserves in order

to consolidate further the financial reserves of the organization as well as serve all missions of

EBMT. This includes mitigating financial risks during the building of the new registry, investing

in future “structural innovations”, and professionalizing educational tools.

For more information regarding the Audit report please visit the website www.ebmt.org

www.ebmt.org #EBMT17

Secretary’s Annual Activity Report for

2016

Rafael Duarte

General Assembly Meeting - Marseille, March, 2017

44

• The EBMT has a total of 4,645 Members (Centres & Individuals) with the

following split per role

Membership Overview

Global figures

Role Number

Physician 2697

Nurse 747

Data Management 636

Lab Technician 124

Quality Manager 201

Other 240

TOTAL 4645

Source : Promise Jan 2017 / GAM 2016

45

• The 558 EBMT centres are located in 57 different countries

• The top 10 split of Centres represents 418 Centres (75% of total) and the split per countries is the

following :

CENTRES Membership Overview

Per country

Country Numbers of centres

GAM 2016

Numbers of centres

GAM 2015

Nº1 Italy 83 87

1 Germany 83 84

3 U.K. 52 52

4 France 52 52

4 Spain 48 47

6 Turkey 34 39

7 Belgium 19 19

7 Poland 19 18

9 The Netherlands 16 16

10 Switzerland 12 12

46

• The following 14 Member Centres have been granted provisional membership and await your

approval.

CENTRES Membership Overview

New EBMT Members

CIC Institution City Country

176 Republican Thalassemia Center Baku Azerbaijan

364 Sahyadri Specialty Hospital Maharashtra India

460 London Bridge Hospital London UK

517 Ganja International Hospital Ganja Azerbaijan

655 Clinical Center of Vojvodina Novi Sad Serbia

845 Federal State Budget Institution “Scientific Research Insititute of

Oncology na N.N. Petrov”

St. Petersburg Russia

847 HIWA Cancer Hospital Sulaimania Kurdistan Iraq

913 Erciyes University Kayseri Turkey

934 IRCCS Istituto Tumori “Giovanni Paolo II” Bari Italy

935 Fundeni Clinical Institute Bucharest Romania

949 Klinikum Bielefield Bielefield Germany

980 Polish Stem Cell Bank FamiCord Group Warsaw Poland

984 North Estonia Medical Centre Tallinn Estonia

990 Damian Medical Centre Warsaw Poland

47

The following number of member centres have had their membership status

changed due to data reporting:

• Full to Associate: 16

16 Centres have stopped reporting and have been moved from Full Members to

ASSOCIATE

• Associate to Full: 4

4 centres have resumed reporting and have been moved from Associate to FULL

CENTRES Membership Overview Centres Membership Status Changes

48

INDIVIDUAL Membership Overview

Main figures

GAM 2017 Vs GAM 2016

Individual Membership 108 131

Of which PROVISIONAL 12 21

Physicians 74 85

Nurses 33 46

Honorary Members 34 35

49

• The following 12 Individuals have been granted provisional membership and await your approval.

INDIVIDUAL Membership Overview New EBMT Individual Members

Surname Name Role Country

Thoennissen Gabriela Physician Germany

Agreiter Iris Nurse Italy

Beitinjaneh Amer Physician USA

Zon-Giebel Aleksandra Physician Poland

Siddique Sulman Nurse UK

Allmann Suzanne Nurse UK

Bastianelli Giancarlo Quality Manager Italy

Francois Sylvie Physician France

Krawczyk Janusz Physician Ireland

Oudshoorn L.A.G. Nurse Netherlands

Spruitenburg-van Loenen P.A.M. Nurse Netherlands

Tierney Jane Nurse UK

50

New Membership Initiatives

In February 2017, a new membership category for Low-to-Middle Income Countries

(LMICs) was created in order to engage fellow transplanters worldwide, and endeavor to

improve the quality of care of BMT patients in developing countries around the world.

– Benefits of the LMIC membership include: reduced annual membership fees (450 euros/year for

centre members, and 20 euros/year for individual members)

– This initiative was a project developed following the EBMT Nurse’s Group’s efforts to provide an

option for a less expensive membership for Indian nurses, and has since been extended to all

individuals, in all LMICs (as defined by the World Bank Group)

The EBMT is also now offering a special offer to Chinese centres and individuals looking

to apply to be a member. This includes reduced fees for the first year of membership,

and an opportunity to be sponsored by our Global Committee to join the EBMT.

51

Candidates

Inborn Errors

Working Party

Complications and

Quality of Life

Working Party

Arjan Lankster

Leiden, The

Netherlands

Gregorz Basak

Warsaw, Poland

EBMT President

Elect

Nicolaus Kröger

Hamburg, Germany

Anna Sureda

Barcelona, Spain

Nina Salooja

London, UK

52

President-elect

Total eligible voters:

487

Votes Percentage

Nicolaus Kröger 147 53%

Anna Sureda 128 46%

Abstain 3 1%

53

Inborn Errors Working Party Chair

Total eligible voters:

487

Votes Percentage

Arjan Lankster 237 88%

Abstain 33 12%

54

Complications and Quality of Life

Working Party Chair

Total eligible voters:

487

Votes Percentage

Gregorz Basak 137 50%

Nina Salooja 110 40%

Abstain 25 9%

55

President’s Activity Report

Total eligible voters:

487

Votes Percentage

Yes (Approved) 238 88%

No (Not Approved) 5 2%

Abstain 27 10%

56

Treasurer’s Financial Report

Total eligible voters:

487

Votes Percentage

Yes (Approved) 220 81%

No (Not Approved) 6 2%

Abstain 45 17%

57

Secretary’s Membership Report

Total eligible voters:

487

Votes Percentage

Yes (Approved) 235 87%

No (Not Approved) 3 1%

Abstain 33 12%