formal meeting
Post on 04-Aug-2015
2.092 Views
Preview:
TRANSCRIPT
What is a formal meeting?
a pre-planned gathering
held at a specific time
at a defined place an agreed agenda lead by a
chairperson record notes /
minutes
What is formal meeting like?
like a conductor and musicians playing a pre-planned musical piece
keeping order and only playing when asked / told
recording of live play to then review and improve
What is the purpose of a formal meeting?
discuss the list of predetermined topics
address the set of objectives
make decisions relating to them.
agree and accept actions work collaboratively
What are the different types of formal meetings?
Annual General Meeting - requirement of a company with Employees and Shareholders
Planning Meetings – Segment groups plan new initiatives or changes
Review Meetings – Participants discuss the past and if it was successful
What’s involved with a formal meeting?
follow a set pattern. Pre meeting day - send out an
agenda Start of meeting - agree to
accuracy of last meeting minutes.
Attendees give updates on any action items from the previous meeting.
Meeting - agenda items are discussed
Minutes (official notes) taken throughout the meeting.
Where does a formal meeting fit into the organisational management?
Formal meetings are an essential part of
Planning Directing Controlling
How do formal meetings impact on organisational goals?
help attendees to understand the organisational goals of the company
whilst giving them the chance to discuss and amend these organisational goals.
What terms are used in managing formal meetings?
Agenda –sets out the structure of the meeting.
Minutes –a formal record of the meeting.
Motion –is a proposal. Chairperson –is in charge Order –if the meeting is
becoming an argument, the chair may call “order”.
Quorum –the minimum number of people required for a valid meeting.
Where can I find more information about formal meetings?
http://www.skillmaker.edu.au/formal-meeting/
top related