WHAT IS A FORMAL MEETING

By Skillmaker

What is a formal meeting?

a pre-planned gathering

held at a specific time

at a defined place an agreed agenda lead by a

chairperson record notes /

minutes

What is formal meeting like?

like a conductor and musicians playing a pre-planned musical piece

keeping order and only playing when asked / told

recording of live play to then review and improve

What is the purpose of a formal meeting?

discuss the list of predetermined topics

address the set of objectives

make decisions relating to them.

agree and accept actions work collaboratively

What are the different types of formal meetings?

Annual General Meeting - requirement of a company with Employees and Shareholders

Planning Meetings – Segment groups plan new initiatives or changes

Review Meetings – Participants discuss the past and if it was successful

What’s involved with a formal meeting?

follow a set pattern. Pre meeting day - send out an

agenda Start of meeting - agree to

accuracy of last meeting minutes.

Attendees give updates on any action items from the previous meeting.

Meeting - agenda items are discussed

Minutes (official notes) taken throughout the meeting.

Where does a formal meeting fit into the organisational management?

Formal meetings are an essential part of

Planning Directing Controlling

How do formal meetings impact on organisational goals?

help attendees to understand the organisational goals of the company

whilst giving them the chance to discuss and amend these organisational goals.

What terms are used in managing formal meetings?

Agenda –sets out the structure of the meeting.

Minutes –a formal record of the meeting.

Motion –is a proposal. Chairperson –is in charge Order –if the meeting is

becoming an argument, the chair may call “order”.

Quorum –the minimum number of people required for a valid meeting.

Where can I find more information about formal meetings?

http://www.skillmaker.edu.au/formal-meeting/