event partner online resources event partner summit, july 2013 presented by rick tyler

Event Partner Online Resources

Event Partner Summit, July 2013

Presented by Rick Tyler

Six Important Websites

• REC Foundation Website (roboticseducation.org)• Robot Events (robotevents.com)• Admin Robot Events (admin.robotevents.com)• VEX Forum (vexforum.com)• VEX Wiki (vexforum.com/wiki)• VEX Products (vexrobotics.com)

Roboticseducation.org

The official website of the REC Foundation

Home Page

• Nearly everything also on menu• Click on big pictures – direct links• Direct links to various items of interest:

– Team and event registration (robotevents.com)– Volunteer information page– REC Foundation STEM Hall of Fame– Grants and Scholarships– Pictures and video of students and robots– Sponsors– Game rules– VEX forum

Roboticseducation.org About

• About REC Foundation• Staff contact and profiles page

Roboticseducation.org News

Roboticseducation.org Online Challenges

• Information• Link to entries

Roboticseducation.orgVEX Robotics Competition Overview

• VRC events• Attending a VRC Tournament• Important dates

Roboticseducation.orgCurrent Game

• Rules links• Q&A link• Game documents for download• Events links

Roboticseducation.orgVRC Participants

• Finding events• Starting a team• New team building robots• VEX tech help• Learning about VEX robots• How to get support

Roboticseducation.orgVRC Team Leaders/Coaches

• Getting started in VRC• Finding and registering for events• Online Challenges• Preparing for a tournament• Resource links

Roboticseducation.orgVRC: Event Partners

• Event partner role description• Information for new event partners• Event management• Event accounting• Event partner email archive

Roboticseducation.orgDocuments for Running an Event

• Event partner documents• It’s the new event partner resource page

Roboticseducation.org Volunteer

• Why volunteer?• What it is to be a volunteer, with job descriptions• Link to register as volunteer

Roboticseducation.org Training

• Volunteer• Training calls and video links• Training call schedule

Roboticseducation.orgVRC World Championship

• Brief description of the event• Video recap of 2013 World Championship• Media information

Roboticseducation.org VEX U Competition

• Unique information for the college competition• Link to rules• Link to discussion of VEX U on forum

Roboticseducation.org VEX IQ Challenge

• Pages under development, available in August

Roboticseducation.orgEducators

• Curriculum links• VRC in the classroom

Roboticseducation.org Support

• Links to:– VEX product support– Forum– Sales support– REC Foundation competition support

Roboticseducation.orgScholarships and Grants Pages

• Scholarships information• Grants information

Roboticseducation.orgSTEM Hall of Fame

• Teacher Hall of Fame• Mentor Hall of Fame• Volunteer Hall of Fame• Team Hall of Fame• Partner Hall of Fame• STEM Heroes Hall of Fame

Roboticseducation.orgSponsorship Pages

• Information on becoming a sponsor• Recognition of current sponsors

Roboticseducation.orgContact Pages

• Contact Us• Contact Us FAQ (expanded support list)• REC Foundation mailing list sign up

Robotevents.com

This is the gateway to program information and registration for REC Foundation Participants

Robotevents.comTeam and Event Shopping

• Log in• Log out• Account dashboard• Shopping cart

Robotevents.comRobot Competitions

• Program menu items and mid-page tiles overlap• Find and register for events• Team coaches and students see event listings• Includes partner programs like BEST and TSA• Portals to non-REC Foundation programs like

Botball and FIRST

Robotevents.comMap Search

• Use the Map Search (upper right-hand corner) to see teams and events worldwide

• Scroll down – details listed below the map• The “Teams” search shows currently-registered

teams• We are working on making this option more

obvious to participants

Admin.robotevents.com

• The event partner’s portal to create and manage events and to see teams in their region

• Event partners can see teams in their region (state, province, country, depending on where they are)

Admin.robotevents.comEvents

• Create and edit event descriptions• Manage awards

– Enter awards

• Manage team registration• Download team lists

Admin.robotevents.comTeams

• Team list in region (state, province, country depending on where EP is)

• Team contacts (name, phone, email)• Download teams in region

– Email list– Phone list

State Championship Management

• Turns the policies in the qualifying document into software that you will use to manage the state champ system

• In development – Sample screens below– First round of screen design done– Coding in progress

• Regional Championship = State/Provincial Championship– Two or more states joining together to offer one championship,

such as Vermont and New Hampshire, or Massachusetts and Rhode Island

Example of State Champ Awards Setup

Example of State Champ Wait List Mgt

State/Regional Champ “Event Fill”

Robot Events: Regional Skills Rankings

Vexforum.com

• VEX product support• Official game Q&A for

VRC, VEX U and VIQ• Event partner forum• Community forums for

technical and competition discussion

Vexforum.comFor End Users

• Heavily moderated• Lots of engineering and game discussion• Product discussion and VEX tech support• Robot picture galleries

Vexforum.comEvent Partners and Teachers

• VEX Tournament Manager software help and discussion

• Event Partner discussions (private)• Various VRC forums including all the VRC games

and League Play support• VEX IQ Challenge (VIQ) discussion and official

Q&A• Online Challenges discussion and Official Q&A

VEX Wiki (vexforum.com/wiki)

• This is where the GDC posts the official game rules for current VRC, VEX U, and VIQ games

– The current rules are also now available on roboticseducation.org – links to same documents

• Archive of game rules for past games• Links and information on other robotics

competitions• Community-created resources

VEX Productsvexrobotics.com

• Robot parts!• Event partner support kit• Trophies• Game components• Fields• To use discount codes and get EP discounts,

make sure you are logged in with your EP account

Six Important Websites

• REC Foundation Website (roboticseducation.org)• Robot Events (robotevents.com)• Admin Robot Events (admin.robotevents.com)• VEX Forum (vexforum.com)• VEX Wiki (vexforum.com/wiki)• VEX Robotics products (vexrobotics.com)