etowah water & sewer authority 6th annual workshop fy14 ... · excellence integrity stewardship...

EXCELLENCE INTEGRITY STEWARDSHIP COMMITMENT EFFICIENCY VISION

Etowah Water & Sewer Authority

6th Annual Workshop

FY14 PLANNING WORKSHOP

“The Road Less Traveled”

October 1-2, 2013

MEETING TOPICS

Tuesday - October 1, 2013 • Introduction

• Growth Indicators

• Flow Projections

• Recommended Operating Budget

• Recommended 10-Year Capital Improvements Program

• Recommended Comprehensive Funding Program

MEETING TOPICS

Wednesday, October 2, 2013

• “The Road Less Traveled“ Discussion

• Yearly Review

INTRODUCTION

PRIMARY PURPOSES: • Present recommended FY14 Operating Budget

• Present recommended FY14 Ten Year Capital

Improvements Program

• Present recommended FY14 Comprehensive Funding Program

• Strategic planning for future

ACTION ITEMS: • Work Session & Board Meeting – November 2013

INTRODUCTION

PRIMARY GOALS FOR PLANNING HORIZON:

• Strengthen the Authority’s service delivery

• Enhance operating revenue to cover operating expenses

and debt service

• Reduce the impact of economic variability on the

Authority (current & future)

• Respond to growth as it returns to Dawson County

“Two roads diverged in a wood, and I,

I took the one less traveled by,

And that has made all the difference.”

Robert Frost

INTRODUCTION

MEETING TOPICS

Tuesday – October 1, 2013 • Introduction

GROWTH

INDICATORS

5035 5035 5052 5064 5067

1986 1990 1995 2000 2005 2009 2010 2011 2012 2013*

Fiscal Year

GROWTH INDICATORS

Water Customer Growth

Active Accounts

*As of September 1, 2013

24 39 53

337 340 354 355 360

1997 1998 1999 2000 2005 2009 2010 2011 2012 2013*

Fiscal Year

GROWTH INDICATORS

Wastewater Customer Growth

Active Accounts

Water Meters Sold

33 11 18 11 5 7 4 2 2 6

224 217

22 24 23 17 22

1997 2000 2005 2007 2008 2009 2010 2011 2012 2013*

Fiscal Year

Commercial Residential

GROWTH INDICATORS

29 28 28

New Wastewater Accounts

1997 1999 2000 2005 2010 2011 2012 2013*

Accoun

Fiscal Year

Commercial Residential

GROWTH INDICATORS

Water Distribution System Summary

GROWTH INDICATORS

47.00 52.74

119.70

141.35

157.23

174.22 174.78 174.81

182.64

1986 1990 1995 2000 2005 2009 2010 2011 2012

Fiscal Year

Wastewater Collection System Summary

GROWTH INDICATORS

21.5 21.95 22.54 22.58 22.58

1995 2000 2005 2008 2009 2010 2011 2012

Fiscal Year

Totals do not include 6.28 miles of gravity sewer constructed by Dawson County and maintained by Etowah Water & Sewer

Authority.

Utilities Protection Center Locates

1,474 1,391

2006 2007 2008 2009 2010 2011 2012 2013*

Locate

Calendar Year

GROWTH INDICATORS

* As of September 1, 2013

Operating Revenue Profile

GROWTH INDICATORS

2.47 2.60 2.87

3.22 3.57

0.49 0.51

0.18 0.15

FY08 Actual FY09 Actual FY10 Actual FY11 Actual FY12 Actual FY13

Projected

Water Sales Sewer Sales Other

lions o

$3.14 $3.26

Water Billing Volumes

83 71 67 72 76 78

282 281 300 288

2008 2009 2010 2011 2012 2013*

Fiscal Year Commercial Residential

348 353

*Projected FY13 Billing Volumes

GROWTH INDICATORS

Wastewater Billing Volumes

62 57 57

61 63 65

2008 2009 2010 2011 2012 2013*

Fiscal Year Commercial Residential

*Projected FY13 Billing Volumes

GROWTH INDICATORS

Water Comparison Profile*

Water Customers

: Residential

: Commercial

Water Revenue

Water Use

Active Accounts

GROWTH INDICATORS

49% 51%

Wastewater Comparison Profile*

Sewer Customers

Sewer Revenue

Sewer Use

Active Accounts

GROWTH INDICATORS

: Residential

: Commercial

Balanced Customer Base

Ten Largest System Customers

Name % of

Billing Revenue

Dawson Leased LLC 5.78%

Chelsea GCA Realty (Outlet Mall) 3.28%

Impulse Manufacturing 1.63%

Walmart 1.41%

Riverwood Properties 1.33%

Applebee’s 0.84%

Celeste Properties 0.79%

Super 8 Motel 0.64%

Ryan’s Family Steakhouse 0.63%

North Georgia Premium Carwash 0.62%

GROWTH INDICATORS

* As of September 1, 2013

Customer Base History

GROWTH INDICATORS

End Customer

Billing

Percentage

End Customer

Billing

Percentage

End Customer

Billing

Percentage

Dawson Leased LLC

(Apartments) 3.80% 2009 Dawson Leased LLC (Apartments) 4.29% 2010 Dawson Leased LLC (Apartments) 3.98%

Chelsea GCA Realty (Outlet

Mall) 3.37% Chelsea GCA Realty (Outlet Mall) 3.39% Chelsea GCA Realty (Outlet Mall) 2.47%

Walmart 1.78% Walmart 1.81% Walmart 1.55%

Riverwood Properties (Moe’s) 1.10% Riverwood Properties (Moe’s) 1.28% Riverwood Properties (Moe’s) 1.39%

Bubbles Carwash 1.04%

Celeste Properties (White

Interiors) 0.84%

Interiors) 1.01%

Best Western 0.85% Bubbles Carwash 0.69% Ryan’s Family Steakhouse 0.72%

Ready Mix USA 0.51% Dawson County Park and Rec. 0.64% Applebee's 0.72%

FCC Inc 0.48% Southern Catholic College 0.63% Rare Hospitality (Longhorns) 0.61%

Ernst Cobb County Inc 0.38% Shade Tree Trailer Park 0.38% Ruby Tuesdays 0.54%

Lumpkin County Water

Authority 0.27%

Lumpkin County Water

Authority 0.36% Kroger 0.54%

End Customer

Billing

Percentage

End Customer

Billing

Percentage

End Customer

Billing

Percentage

Dawson Leased LLC

(Apartments) 4.04% 2012 Dawson Leased LLC (Apartments) 4.52% 2013* Dawson Leased LLC (Apartments) 5.78%

Chelsea GCA Realty (Outlet

Mall) 2.55% Chelsea GCA Realty (Outlet Mall) 3.08% Chelsea GCA Realty (Outlet Mall) 3.28%

Walmart 1.21% Walmart 1.36% Impulse Manufacturing 1.63%

Riverwood Properties (Moe's) 1.17% Impulse Manufacturing 1.04% Walmart 1.41%

Impulse Manufacturing 1.16% Racetrac Petroleum 0.89% Riverwood Properties (Moe’s) 1.33%

Best Western 0.73% Dawson Co. Board of Ed 0.87% Applebee's 0.84%

Applebee's 0.64% Home Depot 0.75%

Interiors) 0.79%

Rare Hospitality (Longhorns) 0.63% Dawson County Park and Rec. 0.54% Super 8 Motel 0.64%

North GA Premium Carwash 0.54% Ryan’s Family Steakhouse 0.52% Ryan’s Family Steakhouse 0.63%

Dawson County Park and Rec. 0.46% Ruby Tuesday 0.50% North GA Premium Carwash 0.62%

MEETING TOPICS

PROJECTIONS

0.49 0.8

2.12 2.22

1.84 2.06 2.07

1.35 1.21 1.23 1.29 1.33

1992 1995 2000 2005 2009 2010 2011 2012 2013*

Calendar Year

Maximum Day

Annual Average Day

Water Pumped To System

FLOW PROJECTIONS

Long-term Projected Maximum Day Water Demands

and Treatment Capacity

2000 2005 2010 2015 2020 2025 2030 2035 2040 2045 2050

Calendar Year

Existing Maximum Day Water Pumped to System

Projected Maximum Day Water Demands - High

Projected Maximum Day Water Demands - Moderate

Projected Maximum Day Water Demands - Low

Existing Treatment Capacity

Planned Treatment Capacity

FLOW PROJECTIONS

Short-term Projected Maximum Day Water Demands

2005 2010 2015 2020 2025

Calendar Year

Existing Maximum Day Water Pumped to System

Projected Maximum Day Water Demands - High

Projected Maximum Day Water Demands - Moderate

Projected Maximum Day Water Demands - Low

Existing Treatment Capacity

Projected Demands (Financial Model)

WASTEWATER

PROJECTIONS

0.24 0.24 0.26 0.26

0.23 0.23 0.22 0.22

1997 2000 2005 2009 2010 2011 2012 2013*

Calendar Year

Maximum Month-Average Day

Annual Average Day

Wastewater Treated

FLOW PROJECTIONS

Long-term Projected Wastewater Flows

FLOW PROJECTIONS

2000 2005 2010 2015 2020 2025 2030 2035 2040 2045 2050

Calendar Years Existing Maximum Month-Average Day Flows

Projected Flow - High

Projected Flow - Moderate

Projected Flow - Low

Permitted Treatment Capacity

Planned Treatment Capacity

Short-term Projected Wastewater Flows

FLOW PROJECTIONS

2005 2010 2015 2020 2025

Calendar Years

Existing Maximum Month-Average Day Flows

Projected Flow - High

Projected Flow - Moderate

Projected Flow - Low

Permitted Treatment Capacity

Projected Flow (Financial Model)

MEETING TOPICS

RECOMMENDED

OPERATING BUDGET

YEAR OF ACCOMPLISHMENTS

• Prepared Annual Report for FY2012

• Completed 2” and larger meter change outs with staff

• Educated and promoted customers use of Customer Service

Portal

• Optimized customer service payment interface with Billing

Document Specialist

• Improved Water Meter Leak Detection and Leak Adjustment

Programs

• Continued scanning of all old and active Authority files into

Laserfiche Program

• Designed, bid, and managed FY2013 Water Main Improvements

• Developed contract documents for Water Storage Tank

Maintenance Program

• Develop in-house Right-of-Way Maintenance Program

• Continue to enhance systems reliability with improved

Preventative Maintenance Programs

• Develop Certification Program for each Department

• Continue working with Georgia EPD for lab certification

• Upgraded and improved phone call management and handling

• Hampton Creek WRF Sludge Handling

YEAR OF ACCOMPLISHMENTS

• Develop Sanitary Sewer System Preventative Maintenance

Program

• Complete lab certification

• Educate and promote use of our website and online bill payment

by our customers

• Designed, bid, and manage FY2014 water main improvements

• Designed, bid, and manage GA 400 Continuous Flow Intersection

Utility Improvements

FY14 GOALS AND OBJECTIVES

• Implement Industrial Pretreatment Program

• Complete 404 permitting phase of Russell Reservoir Project

• Bid and award Water Storage Tank Maintenance Program

FY14 GOALS AND OBJECTIVES

OPERATING BUDGET

FY 2014 FY 2013 % Difference

Total Operating Revenue $4,665,900 $4,404,900 6% $261,000

Total Operating Expenses $3,361,442 $3,360,250 0% $1,192

Net Operating Income $1,304,458 $1,044,650 25% $259,808

*In FY2013 we projected FY2014 Operating Expenses: $3,464,148 (Savings = $102,706)

Total Non Operating Revenues $798,311 $765,036 4% $33,275

Total Non Operating Expenses $2,385,002 $2,390,372 0% -$5,370

Net Non Operating Income ($1,586,691) ($1,625,336) 4% $27,905

Transfer from Fund Balance $282,233 $580,686 -51% -$298,453

PROJECTED OPERATING BUDGET SUMMARY

OPERATING BUDGET

Water & Wastewater $4,431,000 $4,220,000 5% $211,000

Tap Fees $21,150 $21,150 0% $0

Late Fees $50,000 $50,000 0% $0

Service Charges $65,800 $65,800 0% $0

Other Income $65,000 $15,000 333% $50,000

Sprinkler Fee $32,950 $32,950 0% $0

Total Revenue $4,665,900 $4,404,900 6% $261,000

OPERATING BUDGET SUMMARY

OPERATING BUDGET

FY 2014 FY 2013 % Difference Salaries $1,264,000 $1,304,000 -3% -$40,000 Overtime $45,500 $56,500 -19% -$11,000 Performance Increases $37,617 $0 $37,617 Employee Benefits $515,350 $477,000 8% $38,350 Certifications $7,500 $7,500 0% $0 Meters $12,500 $12,500 0% $0 Insurance $82,000 $80,000 2% $2,000 Repairs & Maintenance $98,500 $98,500 0% $0 Sludge Disposal $18,000 $18,000 0% $0 Utilities $348,000 $352,500 -1% -$4,500 Supplies $150,000 $150,000 0% $0 Chemicals $65,000 $65,000 0% $0 Auto $80,850 $87,850 -8% -$7,000 Public Relations $18,000 $18,000 0% $0

PROJECTED OPERATING EXPENSES

OPERATING BUDGET

FY 2014 FY 2013 % Difference Advertising $12,500 $6,500 92% $6,000 Travel & Food $32,500 $32,500 0% $0 Telephone $37,925 $45,800 -17% -$7,875 Office Supplies $19,200 $23,200 -17% -$4,000 Postage $29,700 $29,700 0% $0 Legal & Accounting $56,000 $56,000 0% $0 Provision for Bad Debt $0 $12,000 -100% -$12,000 Rent $1,600 $0 0% $1,600 Government Fees $12,500 $30,500 -59% $18,000 Contract Labor $305,000 $273,000 12% $32,000 Schooling & Fees $24,900 $37,900 -34% -$13,000 Engineering $11,000 $5,000 120% $6,000 Bank Charges $28,000 $33,000 -15% -$5,000

OPERATING BUDGET

Uniforms $7,800 $7,800 0% $0

Contingency $30,000 $30,000 0% $0

Board Reimbursement $10,000 $10,000 0% $0

Total Operating Expenses $3,361,442 $3,360,250 0% $1,192

Net Operating Income $1,304,458 $1,044,650 25% $259,808

OPERATING BUDGET

Investment Income $42,000 $70,000 -40% -$28,000

CRF Water $197,325 $131,550 50% $65,775

CRF Wastewater $118,850 $95,080 25% $23,770

New Development $30,000 $30,000 0% $0

2012 County Bond $96,136 $101,506 -5% -$5,370

Build America Bond $197,100 $219,000 -10% -$21,900

Credits and Easements $0 $0 0% $0

Operational Reserve $74,000 $74,000 0% $0

Interest Income - 1200 Acres $42,900 $42,900 0% $0

Service Charge on Presales $0 $1,000 -100% -$1,000

Total Non Operating Revenues $798,311 $765,036 4% $33,275

PROJECTED NON-OPERATING REVENUE

OPERATING BUDGET

Interest $2,171,966 $ 2,171,966 0% $0

Interest Expense – 1200 Acres $42,900 $42,900 0% $0

2012 County Bond $96,136 $101,506 -5% -$5,370

Operational Reserve $74,000 $74,000 0% $0

Total Non Operating Expenses $2,385,002 $2,390,372 0% -$5,370

Transfer from Fund Balance $282,233 $580,686 -51% -$298,453

Net Income (Before Depreciation) $0 $0

PROJECTED NON-OPERATING EXPENSES

OPERATING BUDGET

FY 2013 FY 2012b % Difference

Amortization & Depreciation $1,650,000 $1,600,000 3% $50,000

Amortization $113,000 $75,000 51% $38,000

Total $1,763,000 $1,675,000 5% $88,000

Total Net Income (Loss) -$1,763,000 -$1,675,000 5% -$88,000

PROJECTED NON-OPERATING EXPENSES

MEETING TOPICS

RECOMMENDED

10-YEAR CAPITAL

IMPROVEMENTS

PROGRAM

10-YEAR CAPITAL

IMPROVEMENTS PROGRAM

• Hightower Water Treatment Facility $ 2,200,000

• Russell Creek Reservoir 29,350,000

• Water Main Improvements 4,929,000

– S.R.53/GA400 Utilities Relocation

• Distribution System Improvements 1,850,000

– Water Distribution Storage Tanks Maintenance Program

– Right of Way Clearing & Maintenance

– Lumpkin Campground Elevated Storage Tank

• Water System Studies 750,000

– Watershed Protection Implementation

• Capital Equipment 1,000,000

• Miscellaneous Water System Projects 750,000

Total $40,829,000

WATER SYSTEM PROJECTS

10-YEAR CAPITAL

• Dawson Forest Water Reclamation Facility $625,000

– Belt Press

– Liner in Pond B

• Sewerage System Improvements 1,500,000

• Miscellaneous Wastewater System Projects 500,000

Total $2,650,000

WASTEWATER SYSTEM PROJECTS

10-YEAR CAPITAL

PROPOSED FY14 10-YEAR CIP

WATER SYSTEM PROJECTS $40,829,000

WASTEWATER SYSTEM PROJECTS $2,650,000

TOTAL $43,479,000

APPROVED FY13 10-YEAR CIP

WATER SYSTEM PROJECTS $ 36,975,000

WASTEWATER SYSTEM PROJECTS $ 2,875,000

TOTAL $ 39,850,000

MEETING TOPICS

RECOMMENDED

COMPREHENSIVE

FUNDING PROGRAM

• Models the financial performance of our system

– All revenues, all expenses (CIP and operating)

– Projected through 2023

• Reflects all capital spending needs

– Whether driven by growth, rehabilitation needs, regulatory requirements, or the economy

– Reflects when the need is expected to occur or when the project is financially feasible

Capital Improvements Financing Model

Financing Plan Summary (2013 – 2022)

• FY13 funding sources:

– Cash funded capital $11,000,000

– Series 2010 Bond Funds $3,850,000

– Other $25,000,000

FUNDING PROGRAM

• FY14 funding sources:

– Cash funded capital $12,654,000

(Capital Recovery Fees $5,402,060)

– Series 2010 Bond Funds $3,850,000

– GEFA Funds $1,500,000

– Other $25,500,000

Proposed Rate Increases for FY14

FY2013 Funding Program

FY 2014 Proposed Rate

Increases

(Effective

January 1, 2014)

FY2014 Funding Program

FY 2014 Proposed Rate

Increases

(Effective

January 1, 2014)

Water 5.5% 5.5%

Sewer 6.0% 6.0%

FUNDING PROGRAM

SERIES 2010 BOND COMPARISON

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Fiscal Year

Total 2010 Bond Revenue Total FY14 Planned Revenue

2010 Bond Operating Expenses FY14 Operating Expenses

2010 Bond Debt Service FY14 Total Expenses

Revenue and Expense Projections

Water & Sewer Ending Cash Balance

FUNDING PROGRAM

$1,000,000

$1,500,000

$2,000,000

$2,500,000

$3,000,000

$3,500,000

$4,000,000

$4,500,000

$5,000,000

$5,500,000

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Bond Coverage

1.34 1.26

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2010 Bond Coverage Projection 2014 Bond Coverage Projection

Water Rate Increase

6.5 6.5 6.5

7.0 7.0 7.0 7.0

5.5 5.5 5.5 5.5 5.5 5.5

4.0 4.0 4.0

2014 2015 2016 2017 2018 2019 2020 2021 2022

2010 Bond Plan FY14 Financial Plan 59

Sewer Rate Increase

7.5 7.5 7.5

8.0 8.0 8.0 8.0

6.0 6.0 6.0 6.0 6.0 6.0

5.0 5.0 5.0

2014 2015 2016 2017 2018 2019 2020 2021 2022

2010 Bond Plan FY14 Financial Plan 60

Typical Monthly Water Residential Bill

(5,000 Gallons)

FUNDING PROGRAM

45.26 47.75

50.37 53.15

56.07 59.15

61.52 63.98

66.54 69.20

$10.00

$20.00

$30.00

$40.00

$50.00

$60.00

$70.00

$80.00

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2014 Financial Plan

Typical Monthly Sewer Bill

(5,000 Gallons)

FUNDING PROGRAM

46.69 49.49

52.46 55.61

62.49 65.61

68.89 72.34

$10.00

$20.00

$30.00

$40.00

$50.00

$60.00

$70.00

$80.00

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2014 Financial Plan

Typical Monthly Water Residential Bill

(5,000 Gallons)

FUNDING PROGRAM

$10.00

$20.00

$30.00

$40.00

$50.00

$60.00

$70.00

$80.00

Jackson

Typical Monthly Sewer Residential Bill

(5,000 Gallons)

FUNDING PROGRAM

$10.00

$15.00

$20.00

$25.00

$30.00

$35.00

$40.00

$45.00

$50.00

Jackson

MEETING TOPICS

Wednesday – October 2, 2013

• “The Road Less Traveled” Discussion

• Yearly Review

THE ROAD LESS TRAVELED

MEETING TOPICS

– City of Dawsonville – Russell Creek Reservoir – Water System Improvements – Other

CITY OF DAWSONVILLE

RUSSELL CREEK

RESERVOIR

RUSSELL CREEK RESERVOIR

U.S. Army Corps of Engineers • Wetlands & Stream Survey • Cumulative Impact Study • Population Projections • Revise Mitigation Plan Documentation • Final Case Document • 404 Permit GA Environmental Protection Division • Inter-basin Transfer Report • Drought Contingency Plan • Safe Yield Analysis • 401b Permit • Withdrawal Permit

RUSSELL CREEK RESERVOIR

WATER SYSTEM

IMPROVEMENTS

MEETING TOPICS

• Yearly Review

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