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EOI SCHEDULE
Establishment of Custom Hiring Centres
2016-17
Last date for submission : 20 -02-2017 up to 11:00 AM
Date of opening of technical Bids: 20-02-2017 at 12:00 PM
ANDHRA PRADESH STATE AGRO INDUSTRIES DEVELOPMENT CORPORATION LIMITED
No.504, 5th
Floor, Hermitage Office Complex, Hill Fort Road, HYDERABAD - 500 004
Phone NO:04023391331, 23314246, 23317225, Fax: 23394234
Email: apagros@ap.nic.in, web site: www.apagros.org
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No.AGROS/FMD/CHC/ 2016-17 Date :28-01-2017
EOI NOTICE INVITING SEALED QUOTATIONS
Sealed Quotations are invited from reputed manufacturers, PACS, NGO’s & FPOs for the item
No(1) and from reputed Printers for the item No.(2):
SI.
No
Description of Item
Cost of
EOI
schedule
Sale of EOI
Schedules
From – to
Last date
for
submission
Date of
opening
of
Technical
Quotations
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Notice for EOI (Expression of Interest) for
Establishing Custom Hiring Centres of Farm
Equipment/Machinery
Proposals are sought from interested
parties in the following two categories:
Category 1: Manufacturers of farm equipment
who wish to setup minimum specified number
of Custom Hiring Centres of Farm
Equipments/Machinery either on ownership
model or franchise model.
Category 2: Successful, profit running Primary
Agriculture Cooperative Societies (PACS),
qualified NGO’s and experienced Farmer
Producer organizations (FPOs) who wish to
setup minimum specified number of Custom
Hiring Centres of Farm Equipment/Machinery.
All interested parties may submit their
proposal till 20th February, 2017 by 11.00 AM,
guidelines for submitting proposal for Custom
Hiring Centre can be perused at
www.apagros.org .
Interested parties may participate in the
Pre-Bid meeting at 11.00 AM on 4th February,
2017 at our Regd.Office of the Corporation
Hyderabad.
Rs.10,000
30-01-2017 to
20 -02-2017
up to 11.00
A.M.
20-02-2017
up to
11.00 A.M.
20-02-2017
at 12.00 P.M.
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SHORT EOI NOTICE: PRINTING AND PROFORMA
CERTIFICATE OF PASS BOOKS TO RYTHU SADHIKARA
SAMSTHA DEPARTMENT OF AGRICULTURE , GUNTUR,
A.P.
Rs.5,000
30-01-2017
to
06-02-2017 up
to 12:00 P.M.
06-02-2017
up to
12:00 P.M.
06-02-2017
at 2.00 P.M.
The EOI Schedules and terms and conditions can be downloaded from our website www.apagros.org .
Sd/-
Hyderabad Vice Chairman and
Managing Director
A.P.S. AGRO INDUSTRIES DEVELOPMENT CORPORATION LTD.
Registered Office: 504, Hermitage Office Complex, Hill Fort Road, Hyderabad – 500004.
': 23391331, 23314246, 23317225, Fax: 040 – 23394234
website: www.apagros.org. E.Mail: apagros@ap.nic.in.
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A.P.S. AGRO INDUSTRIES DEVELOPMENT CORPORATION LTD. Registered Office: 504, Hermitage Office Complex, Hill Fort Road, Hyderabad – 500 004.
℡: 23391331, 23314246, 23317225, Fax: 040 – 23394234
website: www.apagros.org. E.Mail: apagros@ap.nic.in.
EOI for CHC’S
Sub: Applications for Short Term Expression of Interest for the purpose of establishment of
Custom Hire Service Centres through Farm machinery Manufacturers/service oriented
PACS/NGO’s/FPO’s.
The Department of Agriculture proposes to establish Custom Hire Service Centres at
Mandal level in the State during the year 2016-17/2017-18. The details & scope of the
programme and terms of reference are annexed. The short listed Farm machinery
Manufacturers, qualified NGO’s, PACS, FPOS & others hereinafter called as Applicant
should submit the duly filled in application form as per the format annexed.
The Applicant who is interested in participating in the expression of interest regarding
the programme is requested to submit the following information:
1. Profile of the Applicant.
2. Annual report, Balance Sheet for the past three years (2013-14, 2014-15 & 2015-16).
3. Brief write up in about 100 words, including monetary value with details of relevant
assignments completed in the past three years.
4. Complete details of staff with the Applicant.
The interested Applicant may download information on APAGROS website. For
further information contact, Deputy Manager(AE), AP State Agro Industries Development
Corporation Ltd, 504, Hermitage office complex, Hill Fort Road, Hyderabad-500004. Mobile
number: 9948076842
Note: The Applicant should submit a security deposit of Rs. 1.00 lakh per centre.
I. Background I(a). Andhra Pradesh State is typically an agrarian State has about 100.00 lakh ha
of geographical area has about 80.96 lakh ha of net sown area and has about 65.39 lakh
ha operational holdings & 34.35 lakh ha are small and marginal holdings.
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I(b). Diversified agriculture and horticulture crops grown in varied Agro-climatic
regions of the state. The challenge is to improve yields, in spite of vagaries of nature
besides other problems such as decrease in the availability of agriculture labourers,
migration of younger educated people from rural area to cities etc. Mechanisation of farm
activities is the need of hour to meet timliness of various operations and productivity.
Though subsidy is being provided for farm machinery, due to prohibitive initial huge
investment on various farm machinery, major portion of small and marginal farmers may
not come forward to own them. Hence, establishment of Custom Hiring Service Centre
(CHSC) is a boon especially for the small and marginal farmers in particular and all
categories of farmers in general.
I(c). The Applicant selected for each District level will have to establish custom
hire service centres at Mandal level in the selected District. One Applicant can apply for
more than one District. To participate in the process minimum selection unit is District.
Priority will be given to the applicants whose firm had experience in manufacturing crop
specific equipment. For each district 10% allocation will be given to
NGO’s/PACS/FPO’s provided they must possess appropriate credentials.
I(d). Government assistance for each centre:
The Department of Agriculture proposes to establish 200 CHSCs (Rs.50.00 lakhs to one
crore per centre) during the year 2016-17/20171-8. Government assistance is 50% on
three year annuity basis.
II. Selection Criteria Applicant
II(a). Agriculture scenario has witnessed a great change since last two decade. With
the enormous development of urban areas and migration of rural labour class to the urban
areas for better employment opportunities has resulted in scarcity of labour for agricultural
operations. In this context, mechanisation in agriculture is the only alternative to solve the
labour problem being faced by our farming community today. Mechanisation not only helps
in solving the problem of labour, but also enables to carry out agricultural activities in right
time. The major constraint in mechanisation is that small and marginal farmers cannot afford
to purchase costly machinery and equipments, even large farmers/farmer groups unable to
maintain and operate need based farm machines as per the prevailing local cropping practices
except few equipment like combines,large capacity multicrop threshers. As a result the whole
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purpose of subsidised farmer groups centric custom hiring practice being defeated. Custom
Hire Service Centres (CHSCs) enable to overcome these constraints as they provide services
of machinery on hire basis to small and marginal farmers in right time. With this background
it is proposed to select reputed functional Farm machineries Manufacturer.
II(b). The criteria for selection of Applicants,
1. Applicant should be registered company dealing in manufacturing agricultural
machinery /Profitable PACS/Service oriented well established NGO’s/Farmer
producer organizations.
2. A minimum of 25 workers should be working and should be actively functioning for
the past three years.
3. Applicant should have experience in execution of Government works (attach
necessary documents).
4. On selection, Applicant should function efficiently as per the agreement.
5. Applicant should have minimum 5 persons who have knowledge about Agriculture /
Agri-Business/ Farm machinery.
6. A) Applicant who should be a manufacturer of farm equipments with average annual
turnover of Rs. 100.00 crore for the last three years and others should produce their
last three years audit reports and necessary registration documents.
B) Applicant should be either a manufacturer or their holding company or joint
venture of manufacturer, provided that either partner of the entity has experience of at
least 5 year experience related to farm equipments. The average annual turnover of
both the companies put together in each case shall be Rs. 100.00 crore for the last
three years.
7. Any member of the Applicant team should not be elected/ nominated person of any
political party.
8. The selected Applicant should mandatorily engage minimum of 5 members to run
each CHSC which including technical staff, mechanic and driver. Technical staff in
the CHSC should be competent enough / be trained to guide the farmer.
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9. Applicants against whom criminal case registered in police station/ pending in any
court is not eligible to participate.
10. Applicant should not have been blacklisted in any State and they should submit an
affidavit to that aspect.
11. The work assigned under this Expression of Interest to the manufacturers of farm
equipment who wish to set up minimum no. of Custom Hiring Centers on ownership
model shall establish the same on their own or through franchisee model. The sole
responsibility of running the center lies with the applicant only.
12. The applicants shall provide their franchisee details after receipt of work order. The
applicant further shall allocate 10% franchisee to local PACS / NGO’s / FPO’s.
13. The Applicant should function in co-ordination with the Department of agriculture.
14. The functioning of the CHC throughout the cropping season is mandatory.
15. Applicant should make provision for insuring all the farm machinery provided against
natural disaster/robbery/insurance for machinery operator or driver etc.
16. E.M.D. at the rate of Rs. 1.00 lakh per CHSC in the form of Bank guarantee in the
name of APSAIDC Ltd should be submitted for a period of five years. After the
selection of Applicant, E.M.D. will be refunded to the unsuccessful bidders
immediately. The EMD of the successful Applicant shall be retained by the
Department/AGROS as security deposit and will be refunded after the validity period
of the EOI after obtaining Successful work Certificate from all the District Joint
Directors of Agriculture or shall be forfeited in the event of violation of terms and
conditions of Expression of Interest.
III. CONDITIONS
1) For the purpose of selection of Applicant each District will be treated as a Unit and
they need to apply for all centers proposed in the District.
2) The selected Applicant should enter into an agreement with the Department. This
agreement is valid for a period of six years from the date of signing the agreement and
should compulsorily run for six years. The agreement may be extended further on
mutually agreed terms subject to the satisfactory performance of the CHSC. The worn
out or non functional equipment will be disposed off after its life time usage and the
money raised from such disposal will be utilized for purchase of new equipment.
3) For all the financial transactions of the CHSC, the Applicant, should submit the
Annual Utilization Certificate.
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4) Preference should be given to Small and Marginal farmers during hiring out.
5) The operational area of each CHC shall be intimated with initial setup report of the
CHC and cannot be changed without the prior permission from the department.
6) Farm implements upto a worth Rs. 50.00 lakh to 1-00 crore shall be kept in each
CHSC based on the local needs.
7) Running Expenditure like salary of the personnel in charge of CHSC, rent, fuel
charges, repairs and maintenance charges etc. shall be borne by the Applicant
8) APAGROS shall monitor the functioning of CHC’s at each district.
9) Monthly income statement shall be furnished to APAGROS.
10) If more than one Applicant are found to be eligible in a given district, then the
Applicant ready to invest higher amount for establishment of CHSC, their previous
experience in the field will be given preference.
IV. Government assistance for each centre
1) The Department of Agriculture proposes to establish 200 CHSCs (Upto Rs.50.00
lakhs to one crore per each center) during the year 2016-17/2017-18. Government
will provide 50% assistance.
2) In the subsequent phase preference will be given to the successfully performing
Applicant for establishing additional CHSCs subject to the same terms and conditions.
3) Any disputes arising during the implementation of the project will be resolved and
settled at the level of Director of Agriculture only.
4) All selected Applicants should submit Audited statement every year.
5) All eligible Applicants will be provided an opportunity to make a presentation on the
organization strength and vision to establish CHSC in sustainable manner. (duration -
10 minutes)
6) If the selected Applicant is unable to perform as per the terms and conditions of the
Expression of Interest, preference will be given to other selected Applicants who wish
to come forward to set up CHSC as per the terms and conditions of the Expression of
Interest.
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7) The Applicant should not have been blacklisted / terminated / withdrawn / dropped
out earlier for any activity whatsoever from the department of agriculture or any other
allied sector departments.
V. Fixing of the Hiring Charges
The hiring and service charges for tractor and other equipments shall be fixed by the
Districts Implementation Committee headed by the District Collector. The committee will
comprise of the District Joint Director of Agriculture, Two Progressive Farmer (awardees),
leading farm machinery manufacturer in the District, ADA (FM) and CHSC representative,
University of Agriculture representative and DM, APAGROS as members. The committee
shall take into account the fuel prices, interest payable to bank on loan and return on
investment, salary of drivers, repairs, both preventive and breakdown, distance from Service
Centre to fields, wear and tear, life of the machinery and other incidental expenses including
establishment expenses while determining the hiring charges. Separate hiring charges should
be fixed for Small & Marginal Farmers as a category and other category farmers, wherein
hiring charges for Small and Marginal category farmers will be lower than the other category
farmers. Rates should be reasonable and realistic and should be in reference to market rates as
obtained from time to time.
VI. DISBURSEMENT OF GOVERNMENT ASSISTANCE
1) The successful Applicant has to procure the listed items of the equipment as per the
District implementation committee. The procurement is based on approved prices
finalized by the technical committee at APAGROS. One third of the payment will be
released after opening of the center and procurement of listed items which shall be
certified by the District committee. Second installment of payment in the 1st quarter of
next financial year and final payment in the 1st quarter of 3
rd financial year.
2) The successful Applicant will have to establish Custom hiring centre within one
month from the date of issue of work order. The departmental officers will monitor
the progress, after physical verification and on issue of satishfactory certificate the
subsidy will be released to the bank.
3) Government share would be released to APAGROS account to be further transferred
to the equipment/implement suppliers account as soon as order is placed with
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different suppliers and requisite verification is done by department/APAGROS
officials.
VII. TECHNOLOGY SUPPORT
The short listed applicant is expected to create appropriate facility for manual and
automatic order booking, real time order status tracking, real time tractor/combine/high
capacity multicrop thresher etc. location tracking, break down and delay management, driver
management, implement management either by phone to a toll free call number or through a
mobile app or through a website.
The applicant must submit tie up with IT service providers or they can opt AP
AGROS empanelled IT service providers in order to provide above facilities.
VIII. PENALTIES FOR VIOLATIONS AND NON PERFORMANCE
If the any of the selected applicant unable to run CHSC satishfactorily (failure or
closing of the centre), the concerned Applicant should refund/ remit full Government share
along with interest amount as per prevailing bank rate. However force majeure will be
considered. Penalties also include forfeiting of bank guarantee, black listing and legal action.
IX. FINAL DECISION MAKING AUTHORITY:
The decision of the Tender Accepting Authority (VC&MD, APAGROS) shall be final in
considering or rejecting the bids.
The VC&MD, APAGROS reserves the right to accept or reject the contract even after
opening of Technical Bid without assigning any reasons whatsoever.
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ANNEXURE-I
Objectives of the Custom Hire Service Centres (CHSCs)
Department of Agriculture provides subsidy for Farm Machinery under
NFSM/ ISOPOM / R.K.V.Y. and other state sector schemes. Due to prohibitive cost
of farm machinery, small and marginal farmers are unable to own them. Thus,
establishment of Custom Hire and Service Centres and providing farm machinery
required for various farm activities right from land preparation to post harvest would
enable small and marginal farmers to mechanise farm activities by way of hiring the
farm machinery on reasonable hire charges. The farm activity wise uses of different
farm machinery are as follows:
Sl
no
Farm Activity Uses
1 Implements for Land Preparation Land preparation for uniform sowing
besides conserving and management
of natural resources such as water and
soil, biomass etc.
2 Sowing /Planting Implements Savings on input requirement beside
uniformity in depth of sowing,seed
placement, input application rates.
3 Implements for Inter cultivation Weed control
4 Plant Protection equipments Management of pest and diseases
5 Harvesting and Threshing Better quality and quantity produce
6 Post Harvesting and Agro
processing
The specific objectives are:
1. To address the constraints in land preparation and development, by providing
Farm machinery and equipments on Custom Hire Service basis.
2. To encourage natural resources management and to harness the residual
moisture of Kharif season for Rabi Pulses and Oilseeds.
3. To enhance the production and productivity of the crops on sustainable basis.
4. To provide services of High Tech Farm Machinery to small and marginal
farmers.
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5. The Department of Agriculture proposes to establish 200 Custom Hire Service
Centres at Mandal level in all the districts of the Andhra Pradesh.
List of Farm Machinery that are proposed to be provided in the Custom Hire Service
Centres are given below:
S. No. Item
A Land Development , Tillage and Seedbed preparation
Equipments
1.
Tractor and its accessories/power tillers
2. Rotavator
3. Laser Guided Land Leveller
B. Sowing and Planting Equipments
4. Paddy transplanter
5. Seed cum Fertiliser Drill
6. Zero till seed drill
7.
Raised Tray Nursery Preparation Machine with
Trays(manual & automatic)
8. Raised bed Planter/ Ridge Furrow Planter
C. Inter Cultivation Equipments 9. Power weeders
D. 21. Tractor / Power operated Hi-tech P.P. equipments
E. Harvesting & Threshing Equipments
22. Multi Crop Thresher
23. Groundnut Digger
24. Groundnut Pod Stripper/ Thresher
25. Harvester/ Reaper
26. Combined Harvester
27. Straw Baler
Note: 1. The selection of Farm Machinery for the purpose of establishment of
Custom Hire Service Centres will be based on the local needs and suitability to
soil condition.
The district level committee shall select the equipment on the following ratio:
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a) Land development and seed bed preparation equipment 30%
b) Crop sowing/interculture/plant protection equipment 20%
c) Crop harvesting equipment /post harvesting 40%
d) Crop residue management equipment 10%
2. The above mentioned list is only indicative and not exhaustive. Any
additional implements required other than the listed above, can be finalised in
the Committee headed by District Collector.
3. The Applicant can choose his firm’s equipment as per the local conditions.
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ANNEXURE-II
APPLICATION FORM
From:
………………………………….
…………………………………..
…………………………………..
…………………………………..
Date:
To,
The VC&MD, APAGROS
Dear Sir,
Sub: Expression of Interest is invited by APAGROS for the Department of
Agriculture during the year 2016-17/2017-18
Ref: Your advertisement in News paper and EOI notice
This is in connection with the above mentioned subject and reference. Having
understood the procedure for Expression of Interest invited by APAGROS for
establishment of ____________ Custom Hire Service Centers in the State during the
year 2016-17/2017-18 and scope of work of the Charitable Trusts (Registered under
Section 25 of Companies Act, 1956) /Organizations/Non Government Organizations
(NGO)/Registered Farmers Producers Organizations (FPOs)/ Farm machineries
Manufacturer, we would like to express our willingness for establishment of Custom
Hire Service Centers in the State during the year 2016-17/2017-18.
Kindly find enclosed here with our application and details in the prescribed
format for further needful action.
Thanking you,
Yours faithfully
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ANNEXURE-III
APPLICATION FORM FOR THE SELECTION OF APPLICANT FOR
ESTABLISHMENT OF CUSTOM HIRE SERVICE CENTRES
1 Name of the Charitable
Trusts (Registered under Section 25 of Companies Act,1956) /Organisations/ /Non Government Organisations (NGO)/ Registered Farmers Producers Organisations (FPOs)/ Farm machineries Manufacturer
2 Address
Registered Office
Tel. No.
Fax. No.
3 NAME OF THE HEAD {In charge of the Charitable Trusts (Registered under Section 25 of Companies Act,1956) /Organisations/ Non Government Organisations (NGO)/ Registered Farmers Producers Organisations (FPOs)}/ Farm machineries Manufacturer
Tel.No.
Fax. No.
4 Year of establishment of the Charitable Trusts (Registered under Section
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25 of Companies Act,1956)/Organisations/ Non Government Organisations (NGO)/Registered Farmers Producers Organisations (FPOs)/ Farm machineries Manufacturer
5 Year of commencement
6 Turn Over for the last three years
2013-14
2014-15
2015-16/2016-17
7 Professional tax Registration no.
8 Service tax registration no.
9 Permanent Income Tax A/c. No.
10 Name of the District/ Mandal applied for
11 Organizational profile : Enclose full details in separate page
12 Details of Bank Guarantee Date:
Name of the Bank:
Amount:
Full Name & address:
Designation/Status:
Signature
Official Seal with Address: __________
Place: Date:
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