employee service portal user guide - mujc€¦ · the employee homepage has four tabs of your...

Employee Service Portal User Guide

February 6, 20201

Table of Contents

2

Accessing the Portal …………………………………… 3

Creating an Account …………………………………... 5

Forgot your Username ……………………………….. 9

Forgot your Password ………………………………… 11

Signing in/Homepage ………………………………… 14

Updating Emergency Contacts ………………….. 16

Updating Account Information ……………….... 20

Viewing/Printing Employer Forms …………….. 22

Viewing Leaves ………………………………………….. 24

Viewing/Printing Paychecks ………………………… 27

Downloading W-2s ……………………………………. 30

Downloading 1095-Cs ……………………………….. 31

Logging Out ………………………………………………. 32

3

Go to the Staff tab on www.mujc.org. Click on Employee Service Portal.

Accessing the Portal

4

Then, click the Employee Service Portal link.

Accessing the Portal

5

To create an Employee Service Portal account, click Create an account.

Creating an Account

6

• All fields must be populated.• Your Employee No. can be

found on your pay stub/ pay advice.

• Enter your name as it appears on your pay stub/advice.

• Enter your birthdate MM/DD/YYYY.

• The personal answers will be used as prompts if you forget your username or password.

• After you submit, you will receive an email from mujc_payadvice@mujc.org.

Click Submit after filling in all the fields.

Creating an Account

7Creating an Account

8Creating an Account

9

If you forgot your username, click Forgot your username link.

Forgot your Username

10

1. Enter the e-mail address used to create your account. Click Submit.

2. Enter the answer you created for the security question. After clicking submit, you will be emailed your username. Forgot your Username

11

If you forgot your password, click Forgot your password link.

Forgot your Password

12

1. Enter your username OR Enter the e-mail address used to create your account. You do not need to enter both. Click Submit.

2. Enter the answer you created to the security question. Click Submit to be emailed the reset password link.

Forgot your Password

13

3. Click the link in your email to reset your password. The link expires after 48 hours. If the link expired, follow the steps again to reset your password.

4. Create a new password, then click Submit.

Forgot your Password

14

Sign in to the portal using your Username and Password.

Signing In

15

The Employee Homepage has four tabs of your information. You can request to change your emergency contacts at any time.

1. Business Card 2. Personal Card

3. Emergency Contacts 4. Dependents

Home page

16

Jane Doe

jdoe@mujc.org

To update Emergency Contacts, Click Request Changes.

Update Emergency Contacts

Jane Doe

Click New Request.

17Update Emergency Contacts

Jane Doe

To add a new emergency contact, click

To delete a contact, click

To update a contact, click the contact name.

Rita Miller

John Smith

(908) 555-1212

(908) 555-2222

(908) 333-2222

(908) 333-1111 123 Main Street, Summit NJ 07777

123 River Road, Summit NJ 07777

18Update Emergency Contacts

Update the contact information.

If you do not wish to be notified when your request is approved, click Do not e-mail me about this request. The default option is E-mail me only on the final step of the approval process.

Click Submit.

19

Jane Doe

Update Emergency Contacts

20

To update your account information, click your name to open the drop down menu. Then, click the Account link.

Jane Doe

Update Account Information

21

jdoe@mujc.org

jdoe

Here you can change your email address linked to your account, username, password, and security questions. Click Save once you are finished updating your information.

Update Account Information

22

Jane Doe

jdoe@mujc.org

Click on Employer Forms to view or print various HR or payroll forms.

Employer Forms

23

Click the + sign to expand the category, and click the – sign to collapse the category. Click the links to view, or print the forms

Employer Forms

24

Jane Doe

jdoe@mujc.org

Click on the Leaves tab to view your leave summary calendar.

Viewing Leaves

25

Leave Balances displays the leave type, Balance, Taken, and Pending. Click the leave type link to view the Leave Details.

Leave Calendar displays color-coded icons to distinguish the leave type, and displays which day the leave was taken. Click the icon on the calendar to view the Leave Details.

Click the dropdown to change the year.

Viewing Leaves

26

Leave Details page displays more information about your leaves taken.

Viewing Leaves

27

Jane Doe

jdoe@mujc.org

Click on the Payroll tab to view paychecks, W-2s, and 1095-Cs.

Viewing/Printing Paychecks

28

Green icons show past pay dates, and yellow icons show the future pay date within the calendar.

Click the drop down menu to change the year.

Click the pay date icon in the calendar to view the pay check for that pay period.

Viewing/Printing Paychecks

29

Below is a sample of what your paycheck will look like. To print it, click the Print a Copy link.

Viewing/Printing Paychecks

30

Click the W-2s link.

Click the link of the year you want to download.

Downloading W-2s

31

Click 1095-Cs link.

Click the link of the year you want to download.

Downloading 1095-Cs

32

Jane Doe

To logout, click your name to open the drop down menu, and then click the logout link.

Logging Out