disaster scenario exercise for organizational planning major hurricane w/ coastal and inland...

Disaster Scenario Exercise for Organizational Planning Major Hurricane w/ Coastal and Inland Flooding & TornadoesFEMA 2010

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Purpose

• Why are we investing this time?

• Where are we in emergency planning?

• Who oversees emergency planning in

our organization?

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Agenda

• Introductions

• Modules

• Hotwash

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Introductions

Facilitator(s)

Players

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Objectives

Create a quality learning environment.

Provide a tool for emergency planning, a forum for discussing and developing emergency plans

Empower our employees.

Encourage coordination with local emergency managers.

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Rules for Players

Relax – this is a no-fault, low stress exercise.

Respond based on your current capability.

Allow for artificialities of the scenario – it’s a tool.

Feel free to improvise – think outside the box.

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Scenario: Category 5 Hurricane Hurricane with tornadoes, severe storms and

coastal and inland flooding

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Emergency Management

Prepare and Protect

Respond

Recover

Mitigate

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Prepare and Protect

Have a plan and activate it Gather the planning team Assess hazards, prepare facilities and employees Confirm and check evacuation routes Stock and check supplies and first aid Monitor storm development Activate Emergency Response Teams Coordinate with local and state emergency managers

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VNN

Click to Play News:

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Prepare & Protect - Discussion

What are the hazards?

Who is our team? Internally and externally?

How will we communicate? What if systems fail?

What are our needs, for supplies, etc.?

What are needs of employees and their families, customers, members? How do we protect them?

What are needs for protecting the organization?

Who do we contact and inform, internally and externally?

What can we do now to recovery more quickly later?

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Break

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Respond

Mobilize and position emergency equipment

Evacuate or shelter-in-place

Provide food, water, shelter, medical

Initiate organization continuity plan

Assess and restore damaged services and systems

Coordinate with local responders, government agencies, and other private organizations

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VNN

Inland Impacts

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• Click to Play News:

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Respond - Discussion

What equipment do we need?

Who’s in charge?

What’s our evacuation plan?

How do we distribute kits and supplies?

Who can help restore damaged services/systems?

Who is the Point of Contact at local responders, government agencies, and other impacted private organizations?

How can we coordinate with community response?

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Recover

Our organization could be heavily impacted, directly, or

Indirectly such as if our supply chain is disrupted or our customers or employees are displaced from their homes

Water may not be available

Employees could have damaged homes, or remain home tending to family and to children out of school

Physical and mental health of employees could be a concern.

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VNN

Click to Play News:

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Recover

What are long term environmental effects?

How could this affect our operations?

How do we ensure continuity of operations (COOP)?

Can we operate without municipal services or utilities?

Do we have generators and other back-up utilities?

Will our employees miss work?

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Mitigate

What hazards have been identified in the community that pose a risk to our organization?

What steps can we take to mitigate risks?

What steps is the community taking to mitigate community-wide risks?

How can our organization work with local officials?

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Hot Wash

What have you learned during this exercise?

Name five organizational strengths.

Name five organizational weaknesses/gaps.

What should the next steps in planning and preparing?

List and prioritize five short-term and five long-term actions for follow-up.

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Federal Planning Resources

www.ready.gov

www.fema.gov

www.preparemybusiness.org

Local Resources

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For more information on this exercise, contact:

FEMA Office of External Affairs, Private Sector Division 500 C St. SWWashington, DC Email FEMA-private-sector@dhs.gov

Contact

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