disaster scenario exercise for organizational planning major hurricane w/ coastal and inland...
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Disaster Scenario Exercise for Organizational Planning Major Hurricane w/ Coastal and Inland Flooding & TornadoesFEMA 2010
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Purpose
• Why are we investing this time?
• Where are we in emergency planning?
• Who oversees emergency planning in
our organization?
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Agenda
• Introductions
• Modules
• Hotwash
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Introductions
Facilitator(s)
Players
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Objectives
Create a quality learning environment.
Provide a tool for emergency planning, a forum for discussing and developing emergency plans
Empower our employees.
Encourage coordination with local emergency managers.
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Rules for Players
Relax – this is a no-fault, low stress exercise.
Respond based on your current capability.
Allow for artificialities of the scenario – it’s a tool.
Feel free to improvise – think outside the box.
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Scenario: Category 5 Hurricane Hurricane with tornadoes, severe storms and
coastal and inland flooding
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Emergency Management
Prepare and Protect
Respond
Recover
Mitigate
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Prepare and Protect
Have a plan and activate it Gather the planning team Assess hazards, prepare facilities and employees Confirm and check evacuation routes Stock and check supplies and first aid Monitor storm development Activate Emergency Response Teams Coordinate with local and state emergency managers
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VNN
Click to Play News:
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Prepare & Protect - Discussion
What are the hazards?
Who is our team? Internally and externally?
How will we communicate? What if systems fail?
What are our needs, for supplies, etc.?
What are needs of employees and their families, customers, members? How do we protect them?
What are needs for protecting the organization?
Who do we contact and inform, internally and externally?
What can we do now to recovery more quickly later?
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Break
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Respond
Mobilize and position emergency equipment
Evacuate or shelter-in-place
Provide food, water, shelter, medical
Initiate organization continuity plan
Assess and restore damaged services and systems
Coordinate with local responders, government agencies, and other private organizations
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VNN
Inland Impacts
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• Click to Play News:
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Respond - Discussion
What equipment do we need?
Who’s in charge?
What’s our evacuation plan?
How do we distribute kits and supplies?
Who can help restore damaged services/systems?
Who is the Point of Contact at local responders, government agencies, and other impacted private organizations?
How can we coordinate with community response?
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Recover
Our organization could be heavily impacted, directly, or
Indirectly such as if our supply chain is disrupted or our customers or employees are displaced from their homes
Water may not be available
Employees could have damaged homes, or remain home tending to family and to children out of school
Physical and mental health of employees could be a concern.
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VNN
Click to Play News:
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Recover
What are long term environmental effects?
How could this affect our operations?
How do we ensure continuity of operations (COOP)?
Can we operate without municipal services or utilities?
Do we have generators and other back-up utilities?
Will our employees miss work?
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Mitigate
What hazards have been identified in the community that pose a risk to our organization?
What steps can we take to mitigate risks?
What steps is the community taking to mitigate community-wide risks?
How can our organization work with local officials?
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Hot Wash
What have you learned during this exercise?
Name five organizational strengths.
Name five organizational weaknesses/gaps.
What should the next steps in planning and preparing?
List and prioritize five short-term and five long-term actions for follow-up.
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Federal Planning Resources
www.ready.gov
www.fema.gov
www.preparemybusiness.org
Local Resources
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For more information on this exercise, contact:
FEMA Office of External Affairs, Private Sector Division 500 C St. SWWashington, DC Email [email protected]
Contact
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