deec process flow
Post on 24-Feb-2016
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DEEC PROCESS FLOWROUGH EXPORT AND IMPORTS
ROUGH DIAMOND TENDER PROCESS
E-mail notification to
Diamond Market(Rough Diamond
Tender)
Licencee Telephone Bookings
Submission of Rough Diamonds
to Diamond Exchange and Export Centre (DEEC) by the
seller
Diamond Tender Viewing
Licencees Bid on parcels viewed
Diamond Tender Results are
released
Payment made within 48hrs
Collection of parcels
EXPORT PROCESS
Check and verify the validity of the Diamond
Licence
Exporter declares export with SARS
Sealing of shipment into a temper resistant
package
Release parcel for Export
Issuing of KPCProcessing of payment and submission of
proof of payment
Sealing of parcel in the presence of the exporter
Declaration by exporter that
goods are conflict free
Check and verify the PSR together with the sealed
parcel
Check related export
documents and endorse after verification
Capture export data into the system and request for
invoice (RFI)
ROUGH DIAMONDS IMPORT PROCESS
Open and verify parcel
according to KPC
and import
documents
KPC not correspo
nding with
parcel contents
Confirmation of details
by exporting authority
Notify exportin
g authorit
y
Issue voucher of correction to SARS
Ament details as per
exporting authority
Confiscate parcel
Inform forwarding agent
Confiscate non-KPCS
participant
Inform SAPS
Escort Client to forwarding agent
Uncleared goods are
reported to SAPS
Open parcel at SADPMR in
presence of client & SAPS
Take pictures of
parcel contents
Importer comes to SADPMR
with import
documents to
release parcel
Check details of
import related
documents
Release goods to forwarding agent
Hand over
goods to SAPS
Capture Import
Data into system
Complete import
confirmation slip
Release parcel to
client
Record & return confirmation slips to
the exporting participant
ROUGH DIAMONDS IMPORT PROCESSCheck if goods are
from a KPCS participant
Check advance notification & details of import documents
Open parcel & verify according to the
advance notification and KP certificate
In case where details do not match the KPC &/or advance
notification the goods will be confiscated
Procedure for Confiscating
goods
Notify the exporting authority of the discrepancies
In case where details do not match the KPC &/or advance
notification the goods will be confiscated
Issue a voucher of correction for tax
purposes
Capture information onto a
computerised system
Complete import confirmation slip
Release parcel to client
File related documents &
return an import confirmation slip to
the exporting authority
Inform the forwarding agent
who brought goods into the country
Escort the client with goods to the forwarding agent
Release goods to the forwarding
agent
Goods not cleared within a reasonable time and are in the
custody of the forwarding agent are to be reported to
SAPS
Open the parcel in the presence of client and SAPS
Take digital pictures of the goods and hand
over goods to the SAPS
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